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HomeMy WebLinkAbout1997-05-05 Finance Committee MinutesFINANCE COMMITTEE MEETING MINUTES May 5, 1997 Councilors Attending: Don Soucy, Charles Sullivan, Jim Tyler, Pat Blanchette, Joe Baldaccf, David Leen Staff Attending: Edward Barrett, Arthur Stockus, Bob Eiegelaar, Stan Moses, Mary -Anne Chalila, Randy Harriman, Ben Heller, Norm Heitmann, Brad Moore, Debbie Cyr Others Attending: Diane Hams Meeting convened at 5:00 p.m. 1. Executive Session: Hardship Abatement Request (Legal) Abatement denied 2. Bids: a. Computers (Wastewater Treatment Plant) L 6 R Micro Supply Of San Jose, CA ($5,756.00) Three computers to be used to automate the Treatment Plant's operating systema (process control). The computers will be serviced by Rollins, a local company. Approved. b. Drainage Improvements (Airport Department) Lou Silver, Inc. of Orono ($141,007.70) This project is funded with the Passenger Facility Charge. No local funds are needed. Approved. C. Pulp Loader Rental (Public Services Department) Cluston Trucking of Bangor ($7,200.00 estimate) The rental of a pulp loader is needed for spring clean up. Cluston Trucking was the only one to submit the bid by the deadline. Staff also - received an indication from M. MCCrossin, who did it last year, that he would do this work for $50/hour. He did not respond initially because he could not give 40 hours a week. Staff will be contracting with Mr. MCCrossin for up to 30 hours per week ($5,000.00 estimated). Staff will contract with Cluston Trucking also. Approved. 3. Proposal: S.W. Cole Engineering, Inc. - Design Services for Environmental Work Necessary for Redevelopment of Airport Lands Adjacent to G.E. Facility ($2,800) This is for an initial study. This is the first -of a multi -step process that will lead t0 a voluntary Remedial Action Program (vRAP) agreement between the City and the State Department of Environmental Protection so that a future expansion of G.E.'s facility in Bangor can go on to this land which is adjacent to land leased to G.E. During recent meetings with G.E., it was explained that in today's world wide competitive environment that they sometimes have to increase their production capacity very quickly in order to meet the terms of bids that they have been awarded and it isnot feasible for them to increase production capacity before they have that need. The decision to expand has to be made rapidly, and City staff wants to insure that our land is ready and suitable for expansion. If we go through the VRAP process, similar to what was done at the Gas works, Shaw's Development Site and the waterfront, the DEP, once they have approved a mitigation or remediation plan will give the o er/developer a assurance of no further enforcement action. If this is in place before GE needs to expand, then it would shorten the process for the expansion to occur. This Phase I Environmental Assessment is the first step to identify what further investigation is needed. Later on, the actual creation of the plan itself will need to be submitted for DEP approval. Because of our success through S.W. Cole in getting these plans approved by DEP, staff would like to stay with S.W. Cole. They work successfully with City staff and the DEP. Staff isrequesting that the Committee recommend approval of this first stage. Approved recommendation. 4. Commodity Code "Software" - Purchasing/information Services Department The City will require a numbering system for the new Pentamation Inventory System that is scheduled to go on line in July. There is only one commodity code numbering system that has been developed for municipalities. The system was developed by the National Institute of Governmental Purchasing (NIGP) which has since been taken over by a software house. The numbering system will assign a number to anything a municipality could buy. Staff feels the only way to accomplish this is to purchase the NIGP Commodity Code system and maintain it on an annual basis. This will also be used for our fixed asset inventory. Staff feels this is the only way to have a system that is standardized and makes The money would come from the computer project/capital project. Approved recommendation. 5. Sawcut/Grind and Replace Pavement - Bangor International Airport The Airport received a proposal from Lane Construction for needed ramp work. This is a patch job until the apron is replaced. Approved recommendation. 6. Council Resolve 97-198 Making an Appropriation from the Drug Forfeiture Account for the Purchase of Gym Equipment at the Police Department The Police Department is asking that money from the Drug Forfeiture Account be transferred to the expenditure account to purchase gym equipment for the gym at the Police Department. $43,335 is in the Drug Forfeiture Account and $10,000 will be required. -Approved recommendation. 7. Council Resolve 97-199 Appropriating $11,894 from the Drug Forfeiture Account for the Purchase of a Police Vehicle This Resolve is to fund the purchase of the 4 -wheel drive vehicle that was approved at a previous meeting. Approved. S. Resolve, Appropriating $4,039 from the Drug Forfeiture Account for Various Purposes The items included in this appropriation were inadvertently charged directly to the drug forfeiture accounts. Such expenditures require an appropriation. All of these items qualify for funding from this source. Recommend approval. 9. Scheduling of Auditing Services Presentations Three proposals were received. Presentations are tentatively scheduled for Wednesday May 14 at 9100 p.m. Committee instructed staff to choose only those candidates whose proposals indicated thatthey meet the requirements requested. These will be the only firms to present their information.