HomeMy WebLinkAbout1997-05-05 Finance Committee MinutesFINANCE COMMITTEE
MEETING MINUTES
May 5, 1997
Councilors Attending: Don Soucy, Charles Sullivan, Jim Tyler, Pat
Blanchette, Joe Baldaccf, David Leen
Staff Attending: Edward Barrett, Arthur Stockus, Bob Eiegelaar,
Stan Moses, Mary -Anne Chalila, Randy Harriman,
Ben Heller, Norm Heitmann, Brad Moore, Debbie
Cyr
Others Attending: Diane Hams
Meeting convened at 5:00 p.m.
1. Executive Session: Hardship Abatement Request (Legal)
Abatement denied
2. Bids:
a. Computers (Wastewater Treatment Plant)
L 6 R Micro Supply Of San Jose, CA ($5,756.00)
Three computers to be used to automate the Treatment Plant's operating
systema (process control). The computers will be serviced by Rollins, a
local company. Approved.
b. Drainage Improvements (Airport Department)
Lou Silver, Inc. of Orono ($141,007.70)
This project is funded with the Passenger Facility Charge. No local funds
are needed. Approved.
C. Pulp Loader Rental (Public Services Department)
Cluston Trucking of Bangor ($7,200.00 estimate)
The rental of a pulp loader is needed for spring clean up. Cluston
Trucking was the only one to submit the bid by the deadline. Staff also -
received an indication from M. MCCrossin, who did it last year, that he
would do this work for $50/hour. He did not respond initially because he
could not give 40 hours a week. Staff will be contracting with Mr.
MCCrossin for up to 30 hours per week ($5,000.00 estimated). Staff will
contract with Cluston Trucking also. Approved.
3. Proposal: S.W. Cole Engineering, Inc. - Design Services for
Environmental Work Necessary for Redevelopment of Airport Lands Adjacent
to G.E. Facility ($2,800)
This is for an initial study. This is the first -of a multi -step process
that will lead t0 a voluntary Remedial Action Program (vRAP) agreement
between the City and the State Department of Environmental Protection so
that a future expansion of G.E.'s facility in Bangor can go on to this
land which is adjacent to land leased to G.E. During recent meetings
with G.E., it was explained that in today's world wide competitive
environment that they sometimes have to increase their production capacity
very quickly in order to meet the terms of bids that they have been
awarded and it isnot feasible for them to increase production capacity
before they have that need. The decision to expand has to be made
rapidly, and City staff wants to insure that our land is ready and
suitable for expansion. If we go through the VRAP process, similar to
what was done at the Gas works, Shaw's Development Site and the
waterfront, the DEP, once they have approved a mitigation or remediation
plan will give the o er/developer a assurance of no further enforcement
action. If this is in place before GE needs to expand, then it would
shorten the process for the expansion to occur. This Phase I
Environmental Assessment is the first step to identify what further
investigation is needed. Later on, the actual creation of the plan itself
will need to be submitted for DEP approval. Because of our success
through S.W. Cole in getting these plans approved by DEP, staff would like
to stay with S.W. Cole. They work successfully with City staff and the
DEP. Staff isrequesting that the Committee recommend approval of this
first stage. Approved recommendation.
4. Commodity Code "Software" - Purchasing/information Services Department
The City will require a numbering system for the new Pentamation Inventory
System that is scheduled to go on line in July. There is only one
commodity code numbering system that has been developed for
municipalities. The system was developed by the National Institute of
Governmental Purchasing (NIGP) which has since been taken over by a
software house. The numbering system will assign a number to anything a
municipality could buy. Staff feels the only way to accomplish this is to
purchase the NIGP Commodity Code system and maintain it on an annual
basis. This will also be used for our fixed asset inventory. Staff feels
this is the only way to have a system that is standardized and makes
The money would come from the computer project/capital project.
Approved recommendation.
5. Sawcut/Grind and Replace Pavement - Bangor International Airport
The Airport received a proposal from Lane Construction for needed ramp
work. This is a patch job until the apron is replaced. Approved
recommendation.
6. Council Resolve 97-198 Making an Appropriation from the Drug
Forfeiture Account for the Purchase of Gym Equipment at the Police
Department
The Police Department is asking that money from the Drug Forfeiture
Account be transferred to the expenditure account to purchase gym
equipment for the gym at the Police Department. $43,335 is in the Drug
Forfeiture Account and $10,000 will be required. -Approved recommendation.
7. Council Resolve 97-199 Appropriating $11,894 from the Drug Forfeiture
Account for the Purchase of a Police Vehicle
This Resolve is to fund the purchase of the 4 -wheel drive vehicle that was
approved at a previous meeting. Approved.
S. Resolve, Appropriating $4,039 from the Drug Forfeiture Account for
Various Purposes
The items included in this appropriation were inadvertently charged
directly to the drug forfeiture accounts. Such expenditures require an
appropriation. All of these items qualify for funding from this source.
Recommend approval.
9. Scheduling of Auditing Services Presentations
Three proposals were
received. Presentations are tentatively scheduled
for Wednesday May 14 at 9100 p.m. Committee instructed staff to choose
only those candidates whose proposals indicated thatthey meet the
requirements requested. These will be the only firms to present their
information.