HomeMy WebLinkAbout1994-05-02 Finance Committee MinutesFinaroe Committee
May 2 1994
vi m,tes
Camdttee Marbevs Resent: C. Sullivan, Goair, D. Soucy, P. Blarri¢tte,
W. Cohen, G. &aldacci
Cosec tars Prem ent: C. Popper, J. Tyler
Staff present: E. Parrett, J. {Wrtararo, D. Pallagh m,
E. Stumpfel, R. My , J. Ring, A. SY21vs,
E. Sn: h.las, e. ziegslaar, Chief Foley
Dtlwss Present: M. Rabin, Eeg., repmaenrmg Evelyn Fuel,
Emg r Public Fork: C. Bother, C. Paxdilla,
J. MrSaughlin
D. Bell, Brc%r :g Farris r^-* =tries
Sawyer 6rvixomre V S ices: P. SCiauch,.
S. H�, K. aepold, R. *2rri11
Mz: g was calla] to order at 4:57 p.m.
1. Property Acquisition of Tax- Mmvpt Foreclosed Properties (City
Solicitor)
S4mpfel present Items to Committee
212 Garland Straat property. Property oaer is Jams K. S raven M. Knight,
rot pxesenist. Foreclosing mortgage bo k is E lyn E. Fri who is _
reoxesenisi by Morris Puten, Eeq. moa property went into auto ati
foreClosuxe due to er unpaid 1992 tax lien. A w wt aosaEMsnt Was _.._
ornple et with tole %nights, m that went has iso tfaultai. A $410 -..
Check in payments oras rewired Unpaid. ' City's usual poldcy is to
alto+ mtleption after foreclosure for the full value of outstanding tames
due. City Solicitor was crntrecizd by Arty. xn Jordan, who Was asp to
represent ton Knights, a won raluested that toe Committee Kale nc final _..—_.
m_vmz.dation ro the City Couch since he is unable to attend tonight's
MOSttrg. _
Pimi �sal toe Committee that this Sn now the third tfault on a -
contract to purchase by ton Knights. Y ze� ==tai that Comdttee action
tp delayed as he attempts to get a Cwrt date set. ffisire City, the IItS
aM other love filed liens and atractmente on the arty.
D. Soucy guestiorsi the amount of time retied. FLb ra3ustel 60 days.
Stmmfel ohjortai that 60 days is �le. Mortgage Mlder ]had
k ledge of the tax lire, and aClm:wleigmd it in the foreclosure
fLu gs. Ramnenrlei saoenal oo. As M=tgaga holder, Ms. W may - -.
ratan taxas and has a legal right to tale City out of the loop.
Prten rued that both K ghts are rot inure pxo3:oing, receive social
security arca subject to epilepsy seizures.
D. Soucy rn ==tior� what tM1e psspose of the ad3itional tine woold Ce.
laden rotsi es lesser
od Of to Pay taxes. Can u funis in 60 days.
If given a lesser period of tyre, will try their est
w raise the funds.
P. elaichetta �tione9 uA>Ettpc m.*e.. can arreng a workout amearpnt
with Finaroe Diravr within 2 _1¢. Amort responded yes.
P. Dla tte neat to pstpme action on thin itw for 2 r and alloy
matgege }elder w Off n a woriaut agrearent with the Finanoe Director.
Sorcei by G. Baldacci. Passsi.
112/114 Gilnan Plana. Stm fel nodi that 1992 tax lien on Nth
properties went into autrnatic for losure, aN that vodmut agrees its
have b distenored. City r tly rewrrtei deal to ore lxncel.
sbw fel c£rculated letter rx ived this afternnn fmn proceity Owner
Carl Snow, requesting ahiitimal tine to go to closing on property.
G. Paldaoci noted that this is tle sere bn as put Lit/tbv. StUVfel
advisei that closing last fall was stopped because Snow's form P3rfres
film suit aga£mt Snxw a attacl i progeny. Title was not clear.
w. C � to place on Caamil agx to acai re proparty. If
property 9 to closing before Ccumil action is talEn or if closing is
smut to cony, thm action can be delayed. Seconded by G. Bellotti.
Pusei.
Agtaken out of ori
3. F iaw of Travel Policy (£inane Director) pstco s
4. Peview of HaniLv of Redunei Cls"ks and [aewtiabla lmtrwents
Policy (Fina Duren)
n.a.rn.s... p.a=,,.,.w lofm and notai that this mlicy staterent codifies`.
policies currently in forts in the lzays 's Office ani moils t}e
prteaLnms for pecwsing xeturmd check. This Staterent will 7
hell J in the Financial Pmts res Nanval. W. C h gwstiacd wharf
effected der= had ha+n advisai. Q� noted that copies- Tern
cfrculatad to parking supervisor and ixea plm sicca they Pr s
pyrtents w their own receivables. clr w te received at
Tr.�, and oiler dsprments would he i 1with tt policy when a
decision abort charging back the payrmt is mage. Wren adboted copies of
polir;o= axe cimrlat to ah a=, and wipe era pOIic£6 axe adoplo'
and imlu will )re Codified and hand for cirOnlation.
P. elarclette gipstinn i wtather mcollectibles are mferral to collgtion
ag , aid suggested that a collection agency of u:,m wipe City can not
cnllecf. hurt ... aornai,
D. So a vend recamerdatic n to City Council to adopt policy
statarent. Sec dal by G. ealdacci. pssal.
rte'"
5. Sale of Fixe Engine to VoluMezr Fie DejarVlamt in fYaalloit
Chief Foley presented itao which ds to sell a 1977wa�1 m ca outeof� to
,be Ttwn of Flenhriott. vehicle is 17 years old,ld, ane $90,00Of mm+�
service for 9 - 5 nonthe. Ccet of xeP3 Knox'
is tla Oily Ward r BoCe the City ase, and it has be o a Pollan for
Years , Carpany went bvilxupt shortly after P =Hese. If City went to
bid, estinaaxd sale price weld be $2,500 to $3,000. Chief m Olds to
bring OroO2 up to $7,000 frau Frankfort. They are aware of the cost of
will rely on their wlunr Js firefighters.
g nett entad t t he weld recoave d sale f Wtb be l t into the Fixe
Fquipn32 Reserve Fund.
D. Soucy oOoei acpxoval of sale of 1977 ward IeFtaxe ernire to tam of
Itsnbfort for $7.000. &dOo dei by P. elarc te. Passed _
6. Authorization to Anctfon Surplus Eadpre
-Pellayiro posentd request to auttnri2e City contracting with an
auctiorar to dispose of smuplds egmipre rachet than through bid
pttcess. Cixcnlatd oao fmn'16i Cordatt which i dicates rationale for
an sotion and 52 itfss� for disicsel. Usiog an w uld cost tiu
City 10 - 128 of the sale price, bit amcti.orear mw1d be tsSPOn ible for
all costs ath advertising.
revief
auctioneer's Contract- to essote
thatoall lii bilityy x ed toot Legal
auctioneer with Citi, aM Y t
gaipre is sold "AS I5, � IS"
I ftett fotei Uut be weld Roamed afi' Ftr'oeais P to the ErnvP t
l:eselve PC cunt, P. Blanchette rotd that all iter shO d be on toe
cussent fm'entory art. they sbo:id be reel al tram the i to when
sold. D. Soo,, q,esUOo O wM and when so auction Wald be held.
lElleaim r=ood that tha place would be either lbtor Iool or Public wbs
outside of tla eavrai auras. Wren wmild depwd upon pmpassls free
aucciweecs.
, Cohan cE stionl wimetta.' Ieeg l had re<'ieat rational. in the moo and
a�esi. Shiblss noted that he bad ra+tesi with Ott, eltlough rot the
nano itself, and bad no pxoOlen with an auction.
W. Cohan novel to autMrize con&=tix an emotion to dispose of surplus
City s ipmn'c. Sedd ed d by D. Sorry. Passed.
7. Bids:
a. Fbd=ing P,mAam of .7eUVaomvn Swei T1VCk (Public Service,
Feer Division)
I dla ino rxanm2 d mesol of financi i oar Tact for 1utcTase of
jsUvacroso seer truck to low bidder, G. E. Capital Pnbidr FYn ' I -1
Minnaalolis, mi for boa bid of 5.675 for t five payment, faux year
financing aq r t.
D. Saucy roved ramnendation to City Couooil tO a azd fi ing cwMa
sC
for pdrohase of jet/vacmvm serer trvck w low bi3iet, G. E. Capital Public
Fi , I=, M polis, mi for low bid of 5.675 for tie five payent,
fwr year finanofng agreement. Ssmelsi by G. r1dacc1. Passed
D. roam (Public Services cepaxt4rent)
Pellegrino pxesentad xaamendation to award contract for purchase of lean
to low bidder, Lou Silver, Inc., Orono, Me at $6.85 cubic Yard.
D. saucy mrvai award of contrast for porchasi of loam to low bid'et, Lcu
Silvis, Inc., Orono, Y at $6.85 conic yard. by G. �dxci.
Passat.
C. Traffic Paint and Glass aefle,tive a'-'- (Public Sirvice5 and
Airport Dep ' st )
Pellegrino presenter rdamendation to a. axd contract for prrcbase of
tfaffic taint a 3 glass reflstive � to overall lw bidd?r, Siexwin
Williams, Pangcr, Mayo for bid price of $15,243.20.
W. COM g• `� budp_tsl a=nts of $35,300 vaso- $15,243 and VhOr
pricing was very gni or bud sting res very lmr. NdIOCr=0 and Stsebvs
rout that dere vas paint raafrdng from last y which Will be usnd.
D. Sorry roved award contract for prod se of traffic , :tet and glass
reflxvve bends to overall low bidder, SM1erwin William , Esnrpr, =ave
for bid price of $15,243.20. Seconded by G. ealdacci. Passat.
d. Eagge Car Ls (Airlrrt Dapt t)
Pe3lalr and ziegalear Presented ra-amadation to award con ct for
p oddv_se of five baggage cart to low bi 'dei, Bentz Mobile Pmdot, Fort
Wa , as for trial cost of $11,550.
W. Cotes suggested flat old carts be sold as surplus egoill nt.
W. COM wed au ud of conte t for p�e of five bag ge cart to low
bfd2er, ffi tz Mobile Prodtncts, Fort Wayne, IW for total cost of $11,550. -
1 by G. / Ealdacoi. Passat.
e. Tire-, 1»Cea 6 Se (City Wide)
m> roO presend zavmendation to award mrrtract for tint_ , tubes and
ce io overall low bidder E igMt tp. of Macre, BongJr. Q oStrons
coed g �yeu.' cont and bow tre Overall total vxs
aeteardnst.
rum w tabled until tett Fixame C fttt beets wren Neter Poa1
Sea icor can ewlain bid tabulation and rammada`�inn.
£. £Wntain Replacement (Pact 6 Recreation DegaftoEnt)
rreepyac�a t f�wy
edureinn at Paul HPark to low bidder RHdry t ca
s,
St. loaie, ±D £or bid price of $11,276.50.
Qsescions neve raised about reoo rt datidn sfnie bid tab sls .s Gilnan
electric at $11,150 ad Hyden Draaetles at $11,176.50. Pellegrini mics
that shilpfrg was left off bid tab. Shi d g for Gilman is $475.00
(revfssi inial $11,625) arch Hydro Dramatics $100.00 (rmissi ictal
$11,276.50).
P. alerebares mut d t t god will of local vender i5 worth the differee0e
in costs. Pellegrini evplai>ad that Gilaan lour rentaread re clarify bid,
and Ues given an oepertwlity w treat fountain on sxculatiwm of ansa and
trey could have saved shipfu g COSTS. n ey ours rot to order re
speculation of award to Save shimming.
W. Color mrovei asexd cortract for to se of a reolaobrt t fountain at
Paul Dnyan Park to low bidder Hydro Draraties, St. Tob TD for bid
Brice of $11,276.50. Seconal by D. Soucy. Passed.
g. Sludge Disposal Services (Was atar ' tenant Plant)
Pellegrino ntesented rexrmeldation to award 6 north Contract for o posa1
of sludge to low bidder Sawyer tirvirwmenvl Service, Harmon for
$51.00/tort disposal and $5.00/ton uaumrtation.
G. 8sldacci question Mea service will ba paid for wren bid tab deems m
budgeted aaroot. graft advised e s ap,�repriation in the chenical ad
electricity accounts Ale to letter Performance at t Wi]fP teen ew_ecre.
W. Cohen questioned if t problem of sludge disposal will be solved re 6
nimbus? RL advised that sludge disposal study is mw in mess by ¢Dpi
Hill, and a long tern solutian S d be available w.wn sbad is cawlate
and t=minat cn of this 6 north contract. W. (bbsn also noted Sawyer
alternate for acravunce of leachate. Hing stated that leachate is a
sepsrate issue and a separate proposal, and that the infor ation ias
fmlu for co= tee fKparation only.
W. cohen noted rerome detim to city council to a..erl 6 month o'mtlact
for disposal of sludge to low bidder Sayer Emeairoementel Service, Hamar
for $51.00/won dispowl e d $5.00/ton tea,. p^^Trion. Seconded by D.
sa y. Passel.
h. Clatndia] Services Contact for Banger mterrational Airport
(Airport Departaaet)
Pellegrini ad Ziegelaar presented xe=amerdation to award to airport
cleaning service COOaUa,t to A+ Claaa n , Avpaxn, Nafre for bid price of
$246,853.15.
City staff met with bidders, and agree that the low bider, Imnr
Contirnnbal I d.Lag I4aintsarce, MbaaSS n, PA had not put wch t ght or
investigation into bid respanse. Re£emises indicates that cu:¢any
response time is 1 to 2 days due to their kation. A+ Cleaning has gOdd
wfarernes oral �e time. Airport would like to negotiate a mntbact
with a probationary period to mmider yesivaess.
Staff has a ooncp n that River City Clevdng (mrxant carcaacbor) is
553,000 high than A+ Claming hemnse River City pzwidas health 2
benefits w ch neltter A+ Cleaning nor p Continental provida. Conoem
is that lack of benefits could lead to pdaad:vel turwer. Also, if
�th care baefits are radiated, cmbox may link to rOopen
contract. This was bid as a five year concrax — three years base with
two years option. Cost in your three can to mgciatal.
W. COhta rafsai question coreem FAA consideration. Ziegelaar noted
that FAA wall have to a pe_t for ab vtity reasons. Shibles
mtei this is rut a concession contract, thewfom regulations do not
apply. Pellegrini robed City is fn f l cogp i with Dfsa boded
Business Due:p=e regulations.
ziegelsar mould prefer to vdagotiate With the cuac t vercbr, Who has
provide sarvfcre £or foot ytars, but can rot. A+ clevdng is a fda$=able
mmrvdee — budget is $300,000+.
Popper qu StiOrad what, weld tie City d lacer if A= Cleaning has to add
health caw be fits? Wa11d City rabid service. ziselaar nits] i':at
rebid takes al0t of monk, and weld prefer to rug tiate cost. P.
elarohette rebel ter coanetn about buthre iaalth care costs arca training
personvnl. axxett noted that City can not be sure of the health care
ISsue until fa al law and regulations am adopted. Ctuxent proposals
weld mandate pat h 50:50 and 80:20 splits. Snmwfel rCsal that City
weld rot have to reaped m rvaptiat contract uN s the City egos
to or federal statute nsrdates mnttact to cp r .
aaett emmentst that as much as City would life to � with Rfver
City, price differenm is tat groat to ignore. P. elarchette sgrncrenei
offer Rivet City a 2 year contract w as 3 year motions. She u a lot tore
mnfortable with a cavany cwering edOlOyse ]fits now.
D. Sorry questioned wtether that vxvld lamp tle City's bid ptcoess?
Pellegriro anted zight of City to rejet bids fn tyle Inst interest of the
City. a aett mie i criteria of evaluation set Out in bid do pawn.
W. Cohen nots4 that P. 8landh mads goal Paint, but that it mould cost
the City $106,000. C. Popper xsnmvvW lack in amount With the cusany,
why r and if h tb care is neadatei or �servi .
W. CORM vrvei ravnercpation to City Council to allow staff to negotiate
a corttact with A+ Cleaning, Aub m, Vain. SeDon ad by D. Soucy, Yes 3:
Wa 2. Voting Yes: G. aldacci, W. Chien ado D. Soucy. Wotin] 4b: P.
51aaccletts and C. S Xvaa.
W. CnLm left matdxg, J. Ty1er sittbxg '
r. Paving Stores (Camanity D=_velopmt S flgire'ri ])
-titcontract fox paxcbiase of
Didder
Pellegxim Presentsl -e on o a,srd ya for bid Price Of
wing Tn los Cacp� P<sl Veazie,
56,029.5 52.2. TTese >Kterials axe for srdasll¢ ng i1t M MMj. Lixeb'
be
Stmt Hilgl triangle ssaut11Of �� w� on Harlow Street Hamo 1
SCr�t rear Court F1aue.
D. soucy no� award contract for Purcimse 0, paving stores 00 law bid:_x
Cages Praast, Veazie, w.w for bid price of $6,824.52. Saob[.d by G.
Ealdeoci. Passed.
j. Aviary lk er (Aixp t men`) ..
Pellagiro Pr tOd, ..o ��i o bid Prue Oof f599.00 �� to .
lav bidder Dcs's Eguy
D. Sa 4oestiored tba brand r,,o "cbo3s Na11 5250" as Ling one that he
boo not heard of, and w tbOr ibe bo rd is camscable to Job n Ikse, lbm
or COrstman. Pellegrini advise3 t t woof is a cc�a Gamer , .
as er.
P. 8lanitw_too m. ued a..exd pacb>ese of me y nw to los birder rorr's
Equ p oOt, Bangor for bid Price of $7,599.00. S onl_'d by G. Biearcr. ...
Passe .
k. em=roe y Paec Eerov'tia19 (airport DapyrtMrrlt) --
Pallegriro presented re-amasdation to aomrd contras. for installation of
amx4 Y pais at ssport to low bidoor Co n El ic, Camel, Nr.;,.e
for bid price of $20,935. m a problau caw i by Por aironrt d i�
ani will be i ludas m the claim fila against Im Daly.
0. Saucy =T awexd contract for installation of erexgency poi= at _—
airpJrt to low birkem, (brim Electric, Camel, Naire for bid price. of -
S20,935. Sa'xr by P. Eiamrecre' Passed
2. coreideratimr of pmposals for Private Garbage Collation _ ....
srrok cfrcal ted Bid labniation — sa'.SEr Enviromem"al lav bidder
$1,239,303 for 5 year contract: br '�"vn of Sawyer bid by Primary
alternates 1 and 2; ca P iscn of City costs/savings to Sawyer contract;
effect of alt¢na1 .l of City costs/savings: aM review of alienist :2. ...--�
primary bid fs for 5 year ealtrace, with fnll crty-wr� colleceson of
n ish. Cost adjusemat on labor world be Allard m years 3, 4 aM 5 0£
the contract. Alter t kl is foc 503 of city collection a alternate '22
is for fully autmeted operation through use of 100 gallon co:rcavvaa.
Pavier Swmary: .Net savings to City if full rutvish collations was
contra is $2,779 aver 5 ya . HigtTM Division pecsrnuei CUot9otly
assigned to wxbw da r ish collection would be am &le for H Og Y
work rather than Sanitation Division work. Pour �loyaas fcam sardtation
would be laid off. Net cost if the City mntractsl for 503 r ish pick
up is $7,461 with 1 erployee in sanitation b=_ing laid off. NO packis
am in need of replacerent at a ximately $140,000 each. Skold bo
replaced faneliately and the second within 2-4 years.
P. slaiehette guestio:Ool $7,500 cost to City over tis• cvzant budget?
�tt �ndei that Pcblic warks analysis fs otiy for mnravrri�y
costs. P. Hlanchette erprassel concern a tine lack of savings. Also,
Jut should tine City contract for one Ynar' aM iM go back to
self -collation equipment and t air®d pns l mould not b=_ available.
T fore, City would bo at the Warty of private enterprise.
Strauch (SHS) rapzsslai that in g ci faith SES would L willing to
negotiate a One Y trial and sell back to lime City airy e les SHS
pachased fron the City unci the contract, or if Tire City p_rchases the
vehicles, SFS weld franchise than from t City so that vehicles Wald bo
ami Wble at the and of the trial p ricf.
H tt miss that this ors a rough amlysis vivito sires that f�inlly
it is a toss w betwen City sexvi.ce sol privam collection. nere am
other advantages and disadvantages. Td'e pnchasing of al"i tis
available to the City, although purchase bury -back agmarents are limited
to i,savy coustruction eguiprent a not to this type of vdu'cle. Tre
am Potent", savings to the aty for work= 's cmoo satim costs.
i ig�my p cnne-1 wcvld be available to G it Once d_+vision, with a
Contract City gives up df -t control war Ge d 11v of services.
Also, i.n,� of supervising th=_ service provision, Pw would be
ass icing t contract.
G. =-: n...ci noted that ger¢sis of = was cost savings to time City. Sime
financially it � m be a wash, it fs Wore admsrceg-" to kecp
sarvace with City collection rather than private enterprise. -
D. Saucy ouestiorecl wreGrer persoarel laid off could bo used eluwhae in
the City? Sr kv reser that SES wa:ld look at pa:ple a e Ploot
for possible use. D. Scucy mted tint them are not sa ings now; it will
cost the City :rare in 5 years than private enterprise. Recc mottled
carrying over to arotw. ^set`^; ]cause of chedul � conflict with
workshop at the Musvig facility.
C. su livan cc .nte i that bo is tot l y wli p wset, mi that private
enterprise is mt tJOa ' to g,. Dyer time private enterprise has you by .-... ...
the U t.
D. Soucy nwai to table icor for arot acing. S rmrc by P. ---.---
Blanchette. Passed
Mj] 6:47 p.m.
sone gvare =
as rdSaint