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HomeMy WebLinkAbout1997-03-03 Finance Committee MinutesFINANCE COMMITTEE MEETING MINUTES MARCH 3, 1997 Councilors Attending: Don Soucy, Pat Blanchette, Joe Baldacci, Sim Tyler, Nichi Farnham, Charles Sullivan, David Leen Staff Attending: Edward Barrett, Randy Mace, Erik Stump£el, Dave Pellegrino, Ron Heller, Jim Ring, Bob Siegelaar Meeting convened at: 5:05 pm 1. Personal PYOOeIty Tax Abatements] a) Clark: The Assessing Department is requesting an abatement of personal property taxes for Mr. Clark because he did not own the property. Mr. Clark had disposed of the property and did not file the necessary forme to inform the City. The Committee approved the recommendation. b) Adams: In 1993 Harvard Adams was assessed taxes against property owned by a corporation. The taxes were mistakenly assessed against Harvard Adams personally rather than the corporation. The Committee approved the recommendation. 2. Bids a> Compact Rubber k Wheel Lgadgr (Motor Pool) National Attachments of Gorham ($38,000) Randy Mace explained the increased need in the last few "are to replace the larger construction equipment with smaller and mare versatile equipment. The nature of the work seems to be changing to more maintenance on smaller scale projects. The Wheel Loader would be used in the Forestry Dept. for trails and road work that is being done, some logging operations that are planned as well as being used in the winter for sidewalk maintenance, clearance and a back up machine in recycling to handle the increased volume. Committee approved. b) Santa" Convevors (Airport) Maxx Material Handling of Hampton, VA ($32,175) Replacement turns for the baggage conveyors at the Airport. Two bids were received. Maxx Material visited the site to determine premise needs and e prepared to meet what is needed. The other bidder's proposal indicated that they did not completely understand the requirements. They never visited the airport to physically look at the conveyors. The Maxx has a patented design so belt replacement is fairly easy. Committee approved. c) Senwace Pussy Unite for Kenduskeag Posp atAtIon Ingersoll -Dresser Pump of Taneytown, MD ($318,125) These are the sewage pump motors and variable frequency drives that have been talked about in the past. This is primarily a negotiated price. The information given in the packet was incorrect and did not include the most recent price negotiation. The correct number should be $306,600. The shipping is included in this price. This price does not include seals that are needed ($8,400). The total cost will be about $315,000. This is part of the equipment required for the upgrade that is part of the consent decree in which we have an extremely tight delivery schedule. Recommended to Council. 3. Enaimerino Contract with lcev, Inc. for AI Edwards and Aelmy, are the new engineering Consultants that the Airport has contracted for the Airport improvement projects (sponsored in part by the FAA). The Edwards 6 eelcey contract has been negotiated by the Airport Department on the basis of an Independent estimate, as required by FAA. The original cost was reduced from $383,000 to $339,500. Recommended to Council. 4. SAle of Airport Electric t t S stem to sensor xydrp electric Comoanvs Request that this issue be tabled to allow more time for staff to work on it. 5. Council Resolve 97-125 Accept and Amropriate Law Enforcement l k Grant: The Federal Government offered the City a Block Grant last year for $44,000 that is being used to fund a temporary position in the police department that will be working on domestic violence. This was included in the budget. The Federal goverment wants the money held separately and not included in the annual appropriation budget so that it is not co -mingled on an accounting basis with any other funds. This Resolve will allow us to adjust the budget to show it as a grant and keep it separate from the operating budget. This is a housekeeping measure to make sure we comply with the grant conditions. Committee approved recommendation. 6. Review of December Financials Committee approved.