HomeMy WebLinkAbout1994-01-03 Finance Committee MinutesFira:ue C Mittee
Jm 3, 1994
MimKss
C®mittee pars Pre t C. Sullivan, Ctair, D. Soucy, P. tllmmMite,
G. Ealdacci, W. Cotten
Councll Faobexe Present: C. puppsr
Staf£ Present: E. Haaett, J. Q:aRararo, D. lleg- f
E. Stmtgfel• D. Wellington, D. Winalw,
T. Corbett, R. £ease W. I Pan, R. MisMu
J. Ring
Otfie re Presort: S. Ripley, �1, =i Willimn SM1ook, Saayae
E11v1I®mEaRal
Meeting was cellar to order at 5:00 p.m.
1. E[D:APPE SESSIM: PLppmal 4Mrkont Agreaoeat -hems
D. Soucy vow 1 to go inm Bmcuti Session in tieaz prgwsal for tax wrk
out agrn®v:t. SemMei by G. Daldacci. Passed.
Ino Sxec tiva Session 5:01 P.M.
Wt of S cutive Swaim: 5:10 p.m.
D. Soucy :mvei to allow for a two year deferral of oo ste:dvg
to authorise staff to neptlate eithx a wook t agommmnt or a tax
mortgage with a rmdce int¢est rate. S vrdal by G. Baldsci. Passed.
9. professional Services oontract for Ieachate stuty
ling explained iter. Sawyer E:w+,..nom..: is S:eercretvrl in disposing of
leachate fron their dispnal site in the CityWeati 5ter 1keamm:t Plant
ra t the Plant providm wrong aea4 of wastewater. 'da City
los revel prop mils for a study of accepting the lmchate and Waodartl s
Cuaan is preparing a scope of service rot m e,mQad $9,500 which mill be
Paid by Sawyer Eem+ t•t, xtma Deface m t� is to aathm£se a rot
to e:seal Cmtract with NwdaN 6 Wean for study of the propmai for
disposal of leachate of the tvasbwmt plant, with the mat being paid by
Sawyer ary�.
W. Cohen quanilonai that Sayer will provide fvding. n:. mpa ial }�•
G. Ealdecci gsestianml that the purpose !s for oltimaie City ecCepfu of
lesChate fry Sawyer? RLg r PO ,yes. Cvamily smY r is shipping
to tow other treabrart plan . Shenk also respmdei that state Lajnlre
secondary treabsat of lesc]tal¢ fres landfills. Oi¢ently Sawyer ie
shippL approx. 501000 gallms/day to Waterville MI 11,000 gallows/day
to ti<exei.
C. Poppet xPu� whether thele ware ado[ ptoblars with the leacMte.
Slnok responlal only v la to is beL loadai, or residue in storage
C. Poppet gae� rdretlrer thele am anticipatetl pxtl5lesa at the
CitY Traatm S PS ? Mislpu MSPOO r , no, but the study is to aSe
tlat there will be no p�. Shook also zesprededthat tM a is a
closed corestfen at City vaateent Pl which sluuld prevent orbr
Pr blade.
G. Paldeccf greetiored hw long Saw}et was dellverixg to other sites?
Shook rated Water Me since 1985 and &.exer for 3-4 years. There lave
been no other Pmblana. 0: ie a coxzal ble Pteblan, a 3 tMre ere no
other ctnplaixRs.
D. Sorry � to authorize pro sfonal sexvicea contract with Nbodaxd b
Curran xmt to � $9,500 for shy of leaclate delivery and disposal at
TxeatmettC Platt, to be £ended by Sawlet by P.
Blateh [te. Passed
2. Final Draft - !devised Aacbasitg Policy
Pelleg[ino � it . At t last Council rating t !tern was
referred back to Caadttee due to corers raked by the City solicitor
end Comcfllors. stwupfel PxesentN his con: n for Perfonsanre b On
Project beta $50,000 s $1001000. solicitor xaemsrle using
$100,000. Thr 1971 Public w Suxety Pautl law was menlnl to lmxease
project size f= $50,000 to $100,wo. D. saucy rated that darer can not
get m work done for $5010001 aM if statute sets $100,000
than policy ahold be consistent with statute. et,mg,fel noted that there
is other 1an9uaye in the policy which would all for 0th¢ psymadt
assurarca (pg. 13, section 5.201 and pg. 14 section 5.202 (3)). W. Coben
questioned wbetM_x Puxchesitg Agent and s cim had discussed ronrern
and rxamietded clangs. St m fel zespn Yes, a since ttrexe ss a
chm in the staarte both axe �o 10 with the $100000 threshold.
Coreensus of 5 m ttee maobexs to chage Petfooanca $500000
to $100,000.
Stmpfel deletion of subeation 2 in section 5.202, pg. 14.
Cuae y tare subsection a om a red zon in tM perfonmtrce burl, state
stertor xeguixee 1008 bond.
Cmaa w of 5 remittee maobexs to delete euh action 2, section 5.202 and
xersoober as ne led.
PelleyL intxo]ucal rent erection ^; tercel P.=v . C. Foppet
no i t lbs cur policy draft d not � local Pxefaxerca, mr
the 1991 R olve emuremLg local Prefexmre. He believes it is
appecpriate to continue lural Preferace within rsolve, a in the case
Of tie bids. lie is canfortable ireertin9 languaF from the current
puxcbasing r platimis, lre is ret canforteble with bread local preference.
W. Cohen cammited that Council can inmrparate Po 10 by rn£exence.
local PrefexeMS dePazis open eoon y, tire, a availability in the
auriust. By ivrop=tfng resoles by mfereexE, me policy of local
pm£em�cm mmt be bra�t back m me Crn it fm periodic xevima and
x wtFccization. Stw fsl romd riot t xeaolve wa intarffid for
rvn6txvction cmtrapfa and rnt for OLiL p�. Further, mat
local Ptefereraa can m be afforded wien project is federally flutled, and
policy may not be applicable m elate furdei rvrtranta. Bazrett noted
that Bee01ve will be m reit C wicil age for xaauthsization.
W. C� g,.xt .mw taw m set local pmfereme policy m wtctha such a
policy rest more than without local pmfsr ? eauett resl� rex
could set policy by vmrp t� resolve. Also, Gwcil world have m
look at the gmgcaphicic area mat oanatftutee local area. 1Ww vue vee
instate for mm[ part, tut as local area Sa flsmaz restricted prices ani
cmCiti= will be affected. W. Cohen Stated that Co it s d
ircw.porate solve iron pumha p� by mference.
C. Popper spoke MI aryre wtm W. Cotes. Ca it mist spend taxpayers
Morey pmxiarclY and met act m impmm Bangor tax base. t� ie rot
proposing m give all Bangor business a 59 leeway in pricixg, if e11
other issue am equal, purchase steuld w m Bangor bssirae . Baaett
xav®imrled iMt lengoega within dent rules
mi pa allied m
rile new rules.
G. Baltlaxi . a incczp� wrnyld be ae a guide . w. When
agreed, because it tlmm regoire6 the purchSsdng policy m be reviesd
periodically for all purcb is and not Just cmmtmctim. G. Baldacci
wted that there were case citation tM last time thio Sasre ws before
tM Council, have tiara been added cfmtims affecting Me legal statue of
local pmfetelxm. Smmpfel mspondsl that case citatias draw the
distvetim betaemi the g� acting as a market mgula ml ae a
169Lket 1=YG]Cl[ i2.ae�m Cef1 pnt set 6tal]jeLde L}eL,Oth6r e9tabli8h
a local pmfererae.
D. Soucy stated that rte Purpose of local Pmfexece stuuld ba as rated by
Cwmcilm Pappas, egmi. Sind there am few
businesses wftn:.. Ban3or, local prefemrae ehoald be exrsnndei m imet
busineasea and limited m Sale price mei swidty of aexvtce.
ConseneaS of camdttee m add l� fma exists policy mprdv all
other things being equal.
C. Sullivan noted that Bmxicx is rot iSolami and xwld rot want m See
limitall which swill reduce cm¢ titin. Baixatt nvbai mat exiatixg
resolve expires m 2/1/94 and Staff will w back m Ca U with
alternatives. W. When � language m � Comicil that mem ie a
1oea1 e=a and m mceuvge mull vmeffi participstion m City
pumts Blanchette note] mat resolve is rot a iwpicap m Puintesirg
(gent,,but a gentle ranirxler m Lvtum Courcil m m?wlsit the issues. '
i§llegriM dntmdtoed next iter Chmge Gtdem (pg. 15, Section 5-301).
l P01icy could � Mat cba ordesa In �s of 4100,000 be
apprwai by Council. Prov IY there was m .>r� fox c
appx s. Capital P Ject policy eWims City yaneger approval of order
change omlers. Ghia se,-[ire wlll fuxitrer tigr wntmis react asaue
Co it ratification, as well as Council imolvmmt.
C. Popper notsd that up to $100,000 autbority is too Nigh for a single
pernn to ma3cise. Fie wss rot arses o£ City Nana9ex aPPrte✓al
aPpD 1. Soucy
toes nt that a ere inn as log a5 there fa City 1
sign off. O. Sony rated that there is row n .�..t far Camcil
sign off, $100,000 is ro[ too high for Qcocil ixnvol�.
W. Cohen disagrees with Po[Qer, questioned whether there is a percentage
staftation for each cvnge orders
r er answer, el Barratt al which
that reels
statute prohibited dart. oW. Co separately or in total which � 258
Of the orig.TMu contract. W. Cohen rated his pxefereeuce for a peccantsge
limitation.
Rigg erirewsei r of unr about Policy. Noted that a clams sup
$101,00 a comber o£ y sign of anendarett cC.o Popper a diassed support at
$100,000 wren 2 petty sign off. Barrett retires. el adding a section
wdnich
references edatLg policies aM practices.
� of 5 Committee >embers to adi so tion on existing policies and
practices.
Pellegrino .intcodsad next issue, Sealed Caga[itive Proposals (pg. 6,
section 3-102), This Change affects requests for pxcpoeals (RFP) rather
than bids. RFP esFoeaes would rot be open to public inspection.
1espOnees would be bars for multilateral contract negotiatiaa, oe i when
contract is agreed to and appm , stateamt of proposers and the nmdexs
of Changes n ie fran the original proposals would be releasoi. This
change would conduct PFP the sane way as tkotrmro Ca qg ant did for
Vier 9 (ding. This itan was revhoed with Solicitor and while he agrees
to trying the cacept, would also like Clangs in statuta to recognise the
procedure.
St%wfel Wooed that language in the stn ute does clarify if opened
pnposals are pretatai fzm disclosure. In 5/92 proposal was made to h�
legislative Policy Comeittee to protect responees until contrartel Is
aMeMIAccesgeneral's Opi u (1976) Concerning fxeon of
Laws �
propriety inf®atfon may be protected under rules
of evidene. D. sou y respod i that if tle issue was euhmitted to
mo/l.PC than City should wait until there is statutory pmohaM:...,
W. Cohml question if Proposal ContaRs are available after Contract
award. Pellegrin responded that on M. 6, paragraph 4, available
infoaration would be name of pzofosexs, numw¢ of maiifiratima aM a
description of codifications. W. Cohan cbJect to the policy. City ought
to � pooposers to is the public's tusfnesss.. After ction to ars is done, fmxom the ct tainsbut a
would be relaossd.
Barrett spam in M1� wrth W. Cohtco. Fublic always has the right to
serol guess the Cc U- If City d eat make information public, Will
set up gueaticros, ani all prgwsaoa avid olabs their reeponeas are
proprietary. agrees that thane ie eau validity io ror aharfng all
infomation. W. Cohat stntal that ore the contract is a ' proposal is
open to i.,sPaCti0o. Pellegrin respvxkd that he does not have a pmub a
with disclosing Proposal contents after Contract is accorded.
G. Baldacci ter• + swd� adaich world c 1f
with the Pxee'Ym of %[X96 $t ba? $CwPfel iespo M, } t t1wsE
there is a P tisl issue. G. Bellotti rated Gut he can think of 2
situation which wind have b affected by this pmvlsim. Barrett
resp>.ded that: State Fein, city a t, 1 . Paperback, Bass Park cemtzaers
a:d inauxmce cauerage all wavld have been affected by this pcwislmr.
Pspcee is to have proposare £otos attmtfm m th moor proposals YaG
than fiudug fault with oth rs. prt jets, �onmtfm slrazltl be
Protect. G. Beldam n that city is using howltser w kill
no6guftoes. Basan � deletl paragraph 4 f page 6.
Pellegim stated that here axe tw xessdr^ for Lulueim of this
section. Pirst, an IrPP lacks definitim and hard facia. Seconrlr to
811 +ia fairne66 to �oposexs. '14ie IS
CMP r iH to give 8 fair ehB to
all ProPosess, and when the cmtB 56 nnplersd all infomretimn should
be m rte table. O rot ant half' to be a teat case. w. Col en
�: a adetluz a o to be half a case. Suggesrad putting in
language tisat em£identialityto mould cavae when w act is repti horse". G.
aslda¢L atatsd that •'e wink is as good as a and a 613M
P. ffien bsst tai that it 6avda lily oe axe trying to )asp .�f��•�:�
fmn the public. Shs not mote for a dliM Gut keeps infomoatim
umYs the rP� ic. A little a tmnacsy fs okay. m eectfm sin
�litics• ants w take ort Paragraph 4, pg. 6.
Pellegrino xespw that the attmpt is to keep the PruPwszs £mused.
O. Smcy respo t p.Salic els Councillors to do c9rtain ♦n, y.
and would rot fault ilw_ Crnucil iE it rssg ed the bast deal fm the
taxpayers. P. elarshette responded ttat rot t auvnt 6aved, but the
appearams of hidix Public dxiu®r .
Bmxetc stated that faixress mould rot he xeeolvei try pazagr 4. W.
Cohen na�vai to Mete pamgraph pegs fi and xersmlvr eecCims an
neaial. Beconxled by P. Blmchettote. Passed
4. C it Diner - FstabllshiW Few for Capfes of Accida2 sspotrs
P. m City Cascil w appxwe 6a...-: n
Order' e6rabliehirg fee fm copies Of Police rgvrts. Serontled by w.
Cohan.
Officer wirelm explain that the fes are based m the retire SCate
Mice fee stnx:ture. City has tcen charging $5.00 Eon first page sat
$2.00 for each suppo by iirerce w
order.
Passed.
Can mso agreed to defer following agenda itans:
3. �isim to Licm6ing �
6. ptwiew of Privattsatim x�ort
7. 22-24 C 11 b Aln:ng
Beaett presented xequest to ysm m xetyteft for proposals to linxited rusher
of vadors for replacing the aouancing sys (handout vms dis[iibut�).
Estimated coat $390,000 to complete to be fundal from emxms capital
projaxa appropriation, enterpm fords, excess £Excel asset
appxc{siatinn, Station 5 Ia a m l cress sharing.
W. Count to dudx lm issuarxe of RFP for lnfometion sya xmp�
Seconded by P. Blanchette. Passed.
30. f1aR Cato for Fixwire Caadtmm
By cmaenens set £or 6 p.m. faw&y, Samuxy 18, 1994.
8. PuuJiasa of Fran Pod Imder dmongh State Agcc y for Federal Sluplus
Mishw exp� that tlua itmi should be for purchase of an for a fn
in budggild $1000 fw
rt a loml . Bad $44,000 et s ad losiec,
the loalez and d,e used engine will cost $4,300.00
D. Soncy rtoved al5soral of pucfiaee of umml engine for fist end loaAi
f=M Sr to Surplus Agwx for $4,300. Bxwrded by P. Black rte. Peseetl.
11.
a. 2-Way Radios (Airport Dapsxboat)
P. Blanchtte xoverl auerd of purchase of 11 tray radios to low bid
Atlantic Ba for price of $6,278.15. Serontled by D.
Soucy. Passed
b. Dairy Pm[Iucta (City Wursftg Facility)
P. Blanchette mooed maml on datxy pro[hcts arttxact for City Bursing
Facility to sole bidder (tants Dairy, Inc., Banger for dues year period.
Ssnndarl by G. Baldacci. Passed
C. Front Btd loads' (I Fool)
Pellegrino explained nisi Abtor pool bas $15,000 bdget for lease
payor . City vent to bid and foaxi that for a 1 - 5 year guatantteed buy
back could lease for $8,900 (5 year teen). APB 1s 5.258.
D. Soucy nmed approval of purchase of 1992 fnend loaier firm low
BwA=egani FSuipr , 1 ., Bangor, Moire for 5 l�osr lease
by G. Baldacci. Passed.
Adiou at 6:57 p.m
Facordin] Se=etnry