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HomeMy WebLinkAbout1992-09-14 Airport Committee MinutesAIRPORT COMMITTEE MEETING SEPTEMBER 14, 1992 12 NOON Present: Sane Saxl, Chairperson - Richard Stone, Councilor Donald Soucy, Councilor Eric Stump£el, city Attorney Bruce Shibles, Assistant City Attorney Robert Farrar, Director of Adm. David Pellegrino, Purchasing Agent Bob Ziegelaar, Airport Director 1. Execution of Quit -Claim Deed (with the Hewes Co.) BIA Boundary Issue. Eric Stumpfel and Bruce Shibles explained the nature of the item. Essentially, a questionable boundary line with the Hewes Company property needed to be defined. This matter was resolved by consensus by offering the Hewes Company a Quit -Claim deed for the southerly line which would be most advantageous to the Airport (City). Alternatively, .the Hewes Company could make an offer to reimburse it for approximately 1.3 acres of land if that company preferred to establish a more northerly boundary line. Eric Stumpfel agreed to deal with this negotiation and report back to the Committee at a later date. (Mr. Don Buffington represented the Hewes Co. during this discussion). 2 Construction Update. 2a) Construction Attorney. After an update on the overall terminal expansion project by Bob Ziegelaar, Dave Pellegrino explained why it i desirable for the Airport to contract with a construction litigation specialist at this time. The Committee unanimously endorsed the concept. The initial estimate for the envisioned consulting work was $10,00o. 2b) Construction Appropriation. Bob Ziegelaar explained that the project is now projected to exceed budget by $750,000. He estimated that up to $350,000 of this amount could be attributed to owner -driven changes (increased carpeting, additional work, etc.) but that the Minutes cont'd. remainder was due to costly change orders precipitated by inadequate design and excessive contractor pricing for these changes. He also pointed out that despite the overruns it is (financially) better to keep the project on track rather than to incur delays and recommended that an additional appropriation be authorized. After substantial debate, the Committee unanimously agreed. 3. Update on Other Capital Projects. Mr. Ziegelaar explained that he has been able to save an identical amount of money ($750,000) by scaling back the originally proposed Retention Pond Project mandated by DEP. A second design cut the cost down to less than $300,000 and the FAA has agreed to fund 90% of the project. The remaining 10% will most likely be split with the State of Maine. Mr. Ziegelaar reported that the Parking Lot Project is nearly complete and isscheduledto come in well within budget (Approx. $650,000 vs $000.000 budgeted). 4. Airport Parking Ordinances. With the completion of the Parking Lot,perimeter parking will again be enforced. Originally proposed parking ordinances may not be required as all of the Godfrey Blvd. area is airport property and the Airport Director may already have authority to regulate parking and request police enforcement. The City Attorney agreed to report further on this issue at a later date. 5. Airport Parking Lot, The Committee agreed that the Airport Director conclude negotiations with the APCOA company relative to management of the Parking Lot and recommend an agreement at a subsequent meeting. 6. Car Rental Concessions. The Airport Director advised the Committee that all car ental concessions will be advertised for proposal during the fall/winter season and that space is available for five successful proposers. Additional proposers would be authorized to operate from. off -premise locations at a 5% override commission rate (1/2 of the current standard rate). 7. Financial Update. The. Airport Directorhighlightedthe most recent financial statement which showed that the financial performance of the airport has not suffered from the economic downturn. He Minutes cont'd. 3 cautioned, however, that pressure on operating costs is steadily mounting and that special attention will be paid to that aspect of the operation. He expressed optimism about anticipated winter and 1993 traffic levels, indicating that no decreases in traffic levels are in the forecast. E. Jobs Bond Appropriation. This item was previously dealt with by the Finance committee and was, therefore, withdrawn by the Airport Director. 9. Copier. Following a brief discussion, the Committee voted to authorize a lease/purchase by the Airport Department of a new copy machine. The new unit features certain aspects that are unique and which are required for the airport's Dispatch operation. The unit that is being replaced is similar and has been an e for 12 years (1.1 M copies). The new unit produces copies at .92 cents each. 10. Airport Lay -Out Plan. The Master Plan/Airport Layout Plans as drawn by UTA, Inc. were duly signed and accepted by the Airport Director and the Chairperson of the Airport Committee. 11. Development Update. This item was tabled until the next meeting. 12. Grant Execution (Detention Pond Project). The Committee unanimously agreed to authorize the Airport Director to accept the FAA's grant for the Retention Pond Project (forwarded to Council). 13. Maine Air National Guard Agreements. The Committee unanimously agreed to authorize the Airport Director to execute Right -Of -Entry Documents for the Maine Air National Guard, relating to airport improvements funded by the ANG. Meeting adjourned at 1:30 PM 3