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HomeMy WebLinkAbout1996-01-22 96-90 ORDERDate 01'22-1996 Item Na. 96-00 Item/Subject: Ihivaaution of Stool Striping and Marking Services for the City of Bangor. Responsible Department: Public Services Diodon Commentary: r>o Jamury 16, 1996 the Fhunce Comtoinee approved Ne award of a contract to Markagd Inc., of Pembroke MaesachuseN for We privatization of Street Sniping and Markings services. These services were bang provided by Public Services employees in the Highway and Elearical Dlvidmu. The armors were Wonted for the City's privanvaon efforts and subsequent proposals received for thue services were dcemed advantageous to We City. Memoranda, award recormuendatians and bid tdbnlarions are attached for details. ce� Margate's Comments: Ciry Mvregn Auociated Information: C 11rl mD 1 t Budget Approval: ve Dirs Legal Approval: �vy So0 un Introduced For Forage L First Reading Page _ of ❑ Referral 96-90 A Wed to Cawdor Popper January 22, 1996 CITY OF BANGOR (TITLE.) (®CDCr, A"`"`—dle PdyeHvnon of sln:et Striping and Making Sarvmcey. __.. Be t" Cap CouueH of Me City ofBaaynr: ORD&RED, THAT The City pumha9 g Agent u hereby authorized to sip a contact Wv Markitw ine, of Pembroke, Massachusetts for Street Sniping and maddng Services for the City of Bwgor. IN CiTViOUNCIi .11avuarY ?R, 1996 96-90 Padded. - O R D E R CITY CLERK -Title, Authorizing the Privatization of Street Striping and Marking Services 'in the city of Bangor. ..................................... - aa�eam - � • �Councilman 96-90 RGpCilf^.ea ' l % I 1 1996 „e r MARAGEBS OFFICE kVJf,T,T.}ii M TO Ed Barren From: Arthur Stools Daze: January 10, 19% Subject: Street Line painting - Conducted Service QWwa for privati rag the Street Line Striping Services were received on December 13, 1996 from two contractors; Markings Inc. of Pembroke MA and Pine State Safety lines of Topsham NEE. ]Try quoted annual tools (based on estimated quantities) of S 43,116.31 and $63,629.72 respectively, for the Brat year of a three year package. Tne program costs budgeted for City fomes to provide a sander service were S 7'1,175. The actual expenses for this work was S 75,927. Some of the matings placed by the City crews particularly the center lines, in highly trafficked areas, were placed mice owing this past summer. The quote received was attractive enough to look into references provided by Makin s Inc. and the resins of me investigation proved positnc. Markings One. bas maintained a goad reputation in the communities in which they haus worked. I would propose that we act on the quote of Markings Inc. and privatize the Street line Painting. The Costs for this service in the strand and thbd years Will be S 45,113.00 and 46,866.38 respectively. Psnnent of the first years service performed in Fiscal Year 1996 will come from several sources. 7Te fust would be the One item 720033M for paint in the Highway budget totaling S 13.000. ]Tore was an additional S 3,000 budgeted for a new point carriage for the paint puck that will not be needed. Deducting more from the that year budget will leave another S 27.116.31 to be covered. EvexMact wig be want in February of 1996 and analysis of the Di visions needs have led me to a more hodzomtal structure than has been practiced in the past Some of Mr, hart's duties with regard to personnel and trahang issues will be assigned to Jerry Hughes, with the rest absorbed by myself, the General Foreman and the construction foremen. I am prop Ear change Jerry Hughes job title and description as a result of these changes aM also proposing to mow him from a SAM 3 pay range m a SAM 2, as ameans Of recognizing his additional r oponsibiWies associated with being the Recycling C00rdinator and Training Officer for the Division. Jerry will also be serving as the Facilitator in the TQM process the Division has decided to undertake. Everett Hata salary and beseps(Annual S 57,184) over the remaining 18 weeks of FY 1996 will meant to about S 19,794. This subtracted from the balance of the coducted painting will leave S 7,322 to be covered this fiscal year.. We have bad a number of - pwammel outages in to past six months with some of the vacancies moving for several months. The salary account 7011000 (Regular Payroll) over the past six monis bas expended only f6 $567,632 of the budgeted S 1,163,683, leaving an apparent excess of about $ 28,419. leanest suggest using S 7,322 of this to cover de; remaining contract amount and also conunit about S 1.500 of Nis account to cover the cost of the reassignment of Jery Hughes to Training officer and in recognition of his past and nommrued service as Recveling coordinator. A summery of these actions is as follows: Markings Inc. Quote $ 43,116.31 72003300 Pauasupphes -13,000 93001173 Paint carriage - 3,000 E. Harps salary 18 weeks - 19,794 70110000 unexpended saWy(vacanedes) . 7.322 One of the goals of ming to achieve a more horizontal alignment in our division would be to increase the number of employees in the field actually producing work. To achieve this a portion of Nit. Hands salary would be proposed to be used to hire an Operator I. This employee with benefits ad estimated overtness world be expected to draw S 19.400 in salary and benefits. This would leave 37, 784 of Mr. Hart's salary and benefits for the Swat line peiming contract. The Annual S 13,000 in paint budgeted for streets would Ming the total to S 50,794, well above the S 45,113 needed to fund the second year of the Sweet Painting comma. The change in Jerry Hughes status could easily be tatted with these remaining fonds. I feel that this would allmv the City to eke advantage of an eememely favorable Price for the Sweet be painting while utihong the Highway persounol that had been performing this work for the tasks that they bad been performing before the sweet line painting was dropped on this division without staffing or Random They have dramaficzlly improved the quality and quantity of street line parotin¢ performed in the City and deserve a goal deal of credit for the dedication and effort capemded in reaching the point were ar- If there are any questions concerning the enclosed, please let me know at your earliest comrcNence. PC: J. Ring D. Pellesmo I� CITY 01, HANUO DID TABULATION STREET STRIPING SEBNICES PRNATRATON Pembroke, MA arunas, C. Pembroke, MA Matings, Inc.. Pembroke, MA FY19 Unk Pnty Totnl FYI%] UnitPrice Thal FY1998 Unit Price Total Ne Oeacrl tion Unk 1. Dobw YNloavm 312]00 If 0.042 13,133A0 0.044 13,]58.80 0.095 14,38420 2. Sin eYelbw Lure 15100 If 0.0225 339.]5 0.0235 354.85 0.025 3]].50 3. WMbS" Lbe Will I OD 5 1,908.18 0.0235 1990.8] 0.025 211].95 4. SmoteWNte une 42])00 If O.YRS 9,82325 0.0235 10,050.95 0.025 1069250 5. S Bnts 5850 If 025 1,462.50 O26 1,521.00 026 1521.00 6. Crosswalks 65]8 If 025 1,&4.50 ON 1,]1026 026 1]10.20 7. Mans Sm 1]) a 1150 20]5.50 12.00 2124.00 12.50 2212.50 8. Mevra ' M 221 a 12.75 2,81].)5 13.50 2983.50 13.50 2903.50 9. M Left 186 a 12.75 2371.50 13.50 2511.00 13.50 2511.00 10. Camb.MOShU t 112 a 21.]5 2438.00 22.50 2520.00 22.95 25]O.0 11. Carob. Me StUt 119 ea 21]5 258025 22.50 46]].50 22.95 EIJ1.0o 12. Words Only & Stop 33 a 1850 514.50 17.25 589.25 18.25 60325 13. Wards Mead 33 a 2025 66825 21.59 ]09.50 22.25 ]3425 14. Railroatl Cfemin 33 a 45.00 1.8550 47.50 1567.50 50.00 1850.00 15, HaIWI d5 tt 4 ¢ 15A0 6000 16.97 E4.00 1].00 68.00 ANNUAL TOTAL - 13116.31 us113.00 SPIGN&M one Stab Safety Ta Neem, Maine Ta meMaine Pine aery T abameMaVre FY1996 Unk Pace TOMI FY1B9] Unit Pine Total FYI998 Uric Price Tabl ItEmnDesai ion Unit 1. Doude YNlow LMa 312)00 If 0.06 I 18]6200 O.WS 20,335.50 0.0] 21089.00 2. Slnde Yellow Lbe 1 1510DI If 0.04604.00 0.045 8]9.50 0.05 ]55.(10 3. White Ski Lire 81]15 It 0.01 3,380.]2 0.045 3612.31 0.05 4 5.90 4. Migle mb une 42]]00 If OO4 1)108.00 0.045 19248.50 0.05 21305.00 S. Simp Dam 5850 k 0.)5 4,]8].97 0.80 4680.80 085 4972.50 6. Cross Welke 6576 N 0.75 4,933.97 0.00 4202.40 O85 5591.30 ]. Mows Sml M 177 a 925 1726. 10.0 1,040.00'- MOO 1,955.85 0. Manama Ri 1 221 12.00 2,852.00 MWO 2028.00 _ 136c 3,005.97 9. Moves Left 186 ea 12.00 223200 12.80 2,380.80 13.80 2529.60 10. Comb. Ma SlNrb[ 112 ea 2125 2439.00 23.20 2,598.40 24.85 2760.80 11. Comb, Pvto MR 119 eal 21.75 2,58825 23.20 2]60.80 24.65 2,933.35 T27 Words 8010 33 eat 18.50 544.50 17.60 500.80 16.]0 617.10 13. WOMa Meed 33 ea 21125 %0.25 21.50 ]12.60 22.95 ]5).35 14. Wroad Cmson 33 aa 4725 1 59.25 WAS 158320 5355 1,]6].15 15. Hantlica eCS ces 4 Tat 10.00 40.00 12.00 48.00 14.(10 56.00 ANNUAL TOTAL 3629. 69420.81 75211.50 96-90 c CITY OF BANGOR - AWARD RRl'OMMENDATTON Ar,e PROPOSAL. LTEM(S): PHyatization of Street Striping Services; the Downtown Area DEPARTMENT: _ Public Ser%icos BUDGET REFERENCE Requisition No.: Account Number. Various Accounts -See Attached Memo Budgeted Amount $])19500 Available Balance: $4311600 Total Amount of Award Recommended: $ 43.11631 Vendor Recommended: Markings,hoe Number of Proposals Sent: 10 Number of Proposals Received: 2 Date Advertised: Omober291995 Proposal Opening Date: November 81995 Past Experience with Vendor. _Excellesd—Good —Fair —Poor X Nopnorexpedence V no expedmcq references checked or other method of vmdor Miabgityestablished X See attached memorandum farm Arthur Stockus regarding references. OTR COMMENTS: Award the contract for street striping outside the downtown area to Markings, Inc. of Pembroke, MA the low proposer at $43,116.3 1. \ VU Pmc�p' gent APPROVALS CRY COUNCIL FINANCE COMMf1'TEE Date: January 16 1996