HomeMy WebLinkAbout1996-01-22 96-90 ORDERDate 01'22-1996 Item Na. 96-00
Item/Subject: Ihivaaution of Stool Striping and Marking Services for the City of Bangor.
Responsible Department: Public Services Diodon
Commentary:
r>o Jamury 16, 1996 the Fhunce Comtoinee approved Ne award of a contract to Markagd
Inc., of Pembroke MaesachuseN for We privatization of Street Sniping and Markings services.
These services were bang provided by Public Services employees in the Highway and Elearical
Dlvidmu.
The armors were Wonted for the City's privanvaon efforts and subsequent proposals
received for thue services were dcemed advantageous to We City. Memoranda, award
recormuendatians and bid tdbnlarions are attached for details.
ce�
Margate's Comments:
Ciry Mvregn
Auociated Information: C 11rl mD
1 t
Budget Approval:
ve Dirs
Legal Approval:
�vy So0 un
Introduced For
Forage
L First Reading Page _ of
❑ Referral
96-90
A Wed to Cawdor Popper January 22, 1996
CITY OF BANGOR
(TITLE.) (®CDCr, A"`"`—dle PdyeHvnon of sln:et Striping and Making Sarvmcey. __..
Be t" Cap CouueH of Me City ofBaaynr:
ORD&RED,
THAT
The City pumha9 g Agent u hereby authorized to sip a contact Wv Markitw
ine, of Pembroke, Massachusetts for Street Sniping and maddng Services for the City of
Bwgor.
IN CiTViOUNCIi
.11avuarY ?R, 1996 96-90
Padded. - O R D E R
CITY CLERK -Title, Authorizing the Privatization
of Street Striping and Marking Services
'in the city of Bangor.
.....................................
- aa�eam
- � • �Councilman
96-90
RGpCilf^.ea
' l % I 1 1996
„e r MARAGEBS OFFICE
kVJf,T,T.}ii M
TO Ed Barren
From: Arthur Stools
Daze: January 10, 19%
Subject: Street Line painting - Conducted Service
QWwa for privati rag the Street Line Striping Services were received on December 13,
1996 from two contractors; Markings Inc. of Pembroke MA and Pine State Safety lines of
Topsham NEE. ]Try quoted annual tools (based on estimated quantities) of S 43,116.31 and
$63,629.72 respectively, for the Brat year of a three year package.
Tne program costs budgeted for City fomes to provide a sander service were S 7'1,175.
The actual expenses for this work was S 75,927. Some of the matings placed by the City crews
particularly the center lines, in highly trafficked areas, were placed mice owing this past summer.
The quote received was attractive enough to look into references provided by Makin s
Inc. and the resins of me investigation proved positnc. Markings One. bas maintained a goad
reputation in the communities in which they haus worked. I would propose that we act on the
quote of Markings Inc. and privatize the Street line Painting. The Costs for this service in the
strand and thbd years Will be S 45,113.00 and 46,866.38 respectively.
Psnnent of the first years service performed in Fiscal Year 1996 will come from several
sources. 7Te fust would be the One item 720033M for paint in the Highway budget totaling S
13.000. ]Tore was an additional S 3,000 budgeted for a new point carriage for the paint puck
that will not be needed. Deducting more from the that year budget will leave another S 27.116.31
to be covered. EvexMact wig be want in February of 1996 and analysis of the Di visions
needs have led me to a more hodzomtal structure than has been practiced in the past Some of
Mr, hart's duties with regard to personnel and trahang issues will be assigned to Jerry Hughes,
with the rest absorbed by myself, the General Foreman and the construction foremen. I am
prop Ear change Jerry Hughes job title and description as a result of these changes aM also
proposing to mow him from a SAM 3 pay range m a SAM 2, as ameans Of recognizing his
additional r oponsibiWies associated with being the Recycling C00rdinator and Training Officer for
the Division. Jerry will also be serving as the Facilitator in the TQM process the Division has
decided to undertake. Everett Hata salary and beseps(Annual S 57,184) over the remaining 18
weeks of FY 1996 will meant to about S 19,794. This subtracted from the balance of the
coducted painting will leave S 7,322 to be covered this fiscal year.. We have bad a number of -
pwammel outages in to past six months with some of the vacancies moving for several months.
The salary account 7011000 (Regular Payroll) over the past six monis bas expended only
f6
$567,632 of the budgeted S 1,163,683, leaving an apparent excess of about $ 28,419. leanest
suggest using S 7,322 of this to cover de; remaining contract amount and also conunit about S
1.500 of Nis account to cover the cost of the reassignment of Jery Hughes to Training officer and
in recognition of his past and nommrued service as Recveling coordinator.
A summery of these actions is as follows:
Markings Inc. Quote $ 43,116.31
72003300 Pauasupphes -13,000
93001173 Paint carriage - 3,000
E. Harps salary 18 weeks - 19,794
70110000 unexpended saWy(vacanedes) . 7.322
One of the goals of ming to achieve a more horizontal alignment in our division would be
to increase the number of employees in the field actually producing work. To achieve this a
portion of Nit. Hands salary would be proposed to be used to hire an Operator I. This employee
with benefits ad estimated overtness world be expected to draw S 19.400 in salary and benefits.
This would leave 37, 784 of Mr. Hart's salary and benefits for the Swat line peiming contract.
The Annual S 13,000 in paint budgeted for streets would Ming the total to S 50,794, well above
the S 45,113 needed to fund the second year of the Sweet Painting comma. The change in Jerry
Hughes status could easily be tatted with these remaining fonds.
I feel that this would allmv the City to eke advantage of an eememely favorable Price for
the Sweet be painting while utihong the Highway persounol that had been performing this work
for the tasks that they bad been performing before the sweet line painting was dropped on this
division without staffing or Random They have dramaficzlly improved the quality and quantity of
street line parotin¢ performed in the City and deserve a goal deal of credit for the dedication and
effort capemded in reaching the point were ar-
If there are any questions concerning the enclosed, please let me know at your earliest
comrcNence.
PC: J. Ring
D. Pellesmo
I�
CITY 01, HANUO
DID TABULATION
STREET STRIPING SEBNICES PRNATRATON
Pembroke, MA
arunas, C.
Pembroke, MA
Matings, Inc..
Pembroke, MA
FY19
Unk Pnty
Totnl
FYI%]
UnitPrice
Thal
FY1998
Unit Price
Total
Ne Oeacrl tion Unk
1.
Dobw YNloavm
312]00
If
0.042
13,133A0
0.044
13,]58.80
0.095
14,38420
2.
Sin eYelbw Lure
15100
If
0.0225
339.]5
0.0235
354.85
0.025
3]].50
3.
WMbS" Lbe
Will
I
OD 5
1,908.18
0.0235
1990.8]
0.025
211].95
4.
SmoteWNte une
42])00
If
O.YRS
9,82325
0.0235
10,050.95
0.025
1069250
5.
S Bnts
5850
If
025
1,462.50
O26
1,521.00
026
1521.00
6.
Crosswalks
65]8
If
025
1,&4.50
ON
1,]1026
026
1]10.20
7.
Mans Sm
1])
a
1150
20]5.50
12.00
2124.00
12.50
2212.50
8.
Mevra ' M
221
a
12.75
2,81].)5
13.50
2983.50
13.50
2903.50
9.
M Left
186
a
12.75
2371.50
13.50
2511.00
13.50
2511.00
10.
Camb.MOShU t
112
a
21.]5
2438.00
22.50
2520.00
22.95
25]O.0
11.
Carob. Me StUt
119
ea
21]5
258025
22.50
46]].50
22.95
EIJ1.0o
12.
Words Only & Stop
33
a
1850
514.50
17.25
589.25
18.25
60325
13.
Wards Mead
33
a
2025
66825
21.59
]09.50
22.25
]3425
14.
Railroatl Cfemin
33
a
45.00
1.8550
47.50
1567.50
50.00
1850.00
15,
HaIWI d5 tt
4
¢
15A0
6000
16.97
E4.00
1].00
68.00
ANNUAL TOTAL
-
13116.31
us113.00
SPIGN&M
one Stab Safety
Ta Neem, Maine
Ta meMaine
Pine aery
T abameMaVre
FY1996
Unk Pace
TOMI
FY1B9]
Unit Pine
Total
FYI998
Uric Price
Tabl
ItEmnDesai ion Unit
1.
Doude YNlow LMa
312)00
If
0.06
I 18]6200
O.WS
20,335.50
0.0]
21089.00
2.
Slnde Yellow Lbe
1 1510DI
If
0.04604.00
0.045
8]9.50
0.05
]55.(10
3.
White Ski Lire
81]15
It
0.01
3,380.]2
0.045
3612.31
0.05
4 5.90
4.
Migle mb une
42]]00
If
OO4
1)108.00
0.045
19248.50
0.05
21305.00
S.
Simp Dam
5850
k
0.)5
4,]8].97
0.80
4680.80
085
4972.50
6.
Cross Welke
6576
N
0.75
4,933.97
0.00
4202.40
O85
5591.30
].
Mows Sml M
177
a
925
1726.
10.0
1,040.00'-
MOO
1,955.85
0.
Manama Ri 1
221
12.00
2,852.00
MWO
2028.00
_
136c
3,005.97
9.
Moves Left
186
ea
12.00
223200
12.80
2,380.80
13.80
2529.60
10.
Comb. Ma SlNrb[
112
ea
2125
2439.00
23.20
2,598.40
24.85
2760.80
11.
Comb, Pvto MR
119
eal
21.75
2,58825
23.20
2]60.80
24.65
2,933.35
T27
Words 8010
33
eat
18.50
544.50
17.60
500.80
16.]0
617.10
13.
WOMa Meed
33
ea
21125
%0.25
21.50
]12.60
22.95
]5).35
14.
Wroad Cmson
33
aa
4725
1 59.25
WAS
158320
5355
1,]6].15
15.
Hantlica eCS ces
4
Tat
10.00
40.00
12.00
48.00
14.(10
56.00
ANNUAL TOTAL
3629.
69420.81
75211.50
96-90
c CITY OF BANGOR
- AWARD RRl'OMMENDATTON
Ar,e
PROPOSAL. LTEM(S): PHyatization of Street Striping Services; the Downtown Area
DEPARTMENT: _ Public Ser%icos
BUDGET REFERENCE
Requisition No.: Account Number. Various Accounts -See Attached Memo
Budgeted Amount $])19500 Available Balance: $4311600
Total Amount of Award Recommended: $ 43.11631
Vendor Recommended: Markings,hoe
Number of Proposals Sent: 10 Number of Proposals Received: 2
Date Advertised: Omober291995 Proposal Opening Date: November 81995
Past Experience with Vendor. _Excellesd—Good —Fair —Poor X Nopnorexpedence
V no expedmcq references checked or other method of vmdor Miabgityestablished X See
attached memorandum farm Arthur Stockus regarding references.
OTR COMMENTS:
Award the contract for street striping outside the downtown area to Markings, Inc. of
Pembroke, MA the low proposer at $43,116.3 1. \
VU
Pmc�p' gent
APPROVALS
CRY COUNCIL FINANCE COMMf1'TEE
Date: January 16 1996