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Home My WebLink About1996-01-22 96-88 RESOLVEitem/sublect: RESOLVE, Appropriating Certain Unanticipated Revenue for the Purpose of partially Funding the Purchase of New Software and Hardware for the Assessing Department Responsible Department: Assessing Commentary: Beginning last summer, the Assessing Department, with the cooperation with Information Services, undertook awof varioussoftware packages which a available to do assessing functions. This resulted in the eventual issuance of an REP and the selection of MC Software as the replacement assessing package. This was reviewed with the Finance Committee in September which authorized proceeding with negotiations with Roc in order to reduce their original proposed price. Assessing and Information Services have been involved i valuating and negotiating with cmc since that time, The original cost estimate for the software has been reduced from $69,150 to $52,334. In addition, additional hardware and hardware upgrade* will cost $15,834. The e majority of these funds a v currently available i capital project which has bean established for software replacement. The total coat of this package, however, exceeds available funds by approximately $2,334. The attached Resolve would appropriate unanticipated revenue from supplemental tax assessments to make up this shortfall This information has been presented to the Finance Committee which recommends approval. I would recommend your approval of the attached Resolve. TY MNAGER Associated Information: Resolve' mp m q Budget Approval: PTNAN(`F pTRF!' Legal Approval: ffff 'RTi�4 —Introduced ge For pa _ Passage _ First Reading Page_of Referral _ _ eferral COUNCIL ACTION Date: 1-22-96 - Itan No 96-88 item/sublect: RESOLVE, Appropriating Certain Unanticipated Revenue for the Purpose of partially Funding the Purchase of New Software and Hardware for the Assessing Department Responsible Department: Assessing Commentary: Beginning last summer, the Assessing Department, with the cooperation with Information Services, undertook awof varioussoftware packages which a available to do assessing functions. This resulted in the eventual issuance of an REP and the selection of MC Software as the replacement assessing package. This was reviewed with the Finance Committee in September which authorized proceeding with negotiations with Roc in order to reduce their original proposed price. Assessing and Information Services have been involved i valuating and negotiating with cmc since that time, The original cost estimate for the software has been reduced from $69,150 to $52,334. In addition, additional hardware and hardware upgrade* will cost $15,834. The e majority of these funds a v currently available i capital project which has bean established for software replacement. The total coat of this package, however, exceeds available funds by approximately $2,334. The attached Resolve would appropriate unanticipated revenue from supplemental tax assessments to make up this shortfall This information has been presented to the Finance Committee which recommends approval. I would recommend your approval of the attached Resolve. TY MNAGER Associated Information: Resolve' mp m q Budget Approval: PTNAN(`F pTRF!' Legal Approval: ffff 'RTi�4 —Introduced ge For pa _ Passage _ First Reading Page_of Referral _ _ eferral M Assigned to Councilor Soucy January 22, 1996 CITY OF BANGOR QIREJCSQhl2e ......... _...... _....?Rkzopriatinq.Certa�n,IInanticipated.,,,_.,,.,_,. Revenue for the Purpose of Partially Funding the Purchase of New Software and Hardware for the Assessing Department By Ne Wy CoxyeJ 00m CityafBysyyr. MSOLVBD. THAT, the amount of $2,500 is hereby appropriated to expenditure account number 7730-91001125 for the purposes of partially funding replacement software and hardware for the Assessing Department. Funding for this expenditure shall come from unanticipated revenues resulting from supplemental assessments. In order to recognize the revenues, account 1307- 41010000 shall hereby increased by $2,500. 96-88 IN CITY COUNCIL lI E 5 0 L V E January, 22, 1996 First Reading Appropriation Certain Unanticipated CITY cum Revenue for the Purpose of Partially Funding the Purchase of New Software and hardware for the Assessing Department IN CITY COUNCIL ^ I February 12, 1996 Passed CITY CLERK 96-88 ` CITY 7oF ! MAINE - 7� wNGVR. MIME NMI ASSESSINODEPAPTMENT TEL MiAwu Benjamin Birch. J r., Assessor litlan SmtlM1.Appraiser Earl Sherwood Appralsalilech, Philip S. Drew, Appmeal?ach. Rhonda Jordan, Aco uM Clark January 12, 1996 TO: City Councilors FROM: Ben Birch, Assessor •�NV, SUBJECT: Assessing Software Update Enclosed please find a break down of MMC's proposal for software costs which Bill Lapan and Ben Birch have been negotiating. They will address this during their presentation on January 16, 1996. If approval to purchase the software is given, the enclosed projected time schedule will be initiated. (3) Attachments W ASSESSING SOFTWARE PROJECTED TIME SCHEDULE After finance committee (January 16. 1996) results the following implementation time table is projected. January 37-31. 1. Hardware communication network. (Information Services) 2. Establish file layout using existing current software - MMC to parse information allow 2 weeks. (Information Services) February 1. Information Services and Assessing staff work o converting files onto MMC Software - test files. (Bill Eastman 8 Phil grew) 2. Load and review Assessments put out by MMC. 3. New Assessing Hardware should be installed and ready to load MHC assessment Piles, work out any problems. (InformationServices) March 1. Education and training (Ben, Lillian, and Bill LaPan) go to MMC, train staff in house. Training done on a duplicate file using a trainer data base. 2. Freeze calculations - 90 with whatever valuations we have using old system. 3. Preliminary file conversion completed by end of Mai -Ch. April - May - June 1. Sketch data entry done by outside part-time data entry experts. July to ens of year 1. Work out all other logistic problems. FY'90 assessments will be on new system. 1996 CONVERSION -96-88 FEM Revised Estimated Cast 1/16196 8,000 1,000 1,000 2,000 2,400 $14,400 Installation Original 1,500 Estimated 8,500 Costs Educatior✓fraining In/95 SOFTWARE APPLICATIONS: Computerized Sketches APPRAISAL VISION (MMC) Northborough, MA Real Estate 12,000 Personal Property 1,000 Sales Analysis 1,000 Income Capitalization 2,000 Valuation for Cummemial& Industrial Property $22,100 Network Version ' Report WriterMquiry Program File Server/Covagniadons Hardware Video Imaging Software & Document Storage 5,000 Arcual Maintenance 2,400 Sub -total $23,400 CONVERSION -96-88 FEM Revised Estimated Cast 1/16196 8,000 1,000 1,000 2,000 2,400 $14,400 Installation 1,500 1,500 Data File Conversion 8,500 8,500 Educatior✓fraining 2,000 6,100 Computerized Sketches 19,000 4,500 (15,000pmcels) (10,500parcels) Printing Field Cards/Documents 1,500 1,500 Sub -mW $32,500 $22,100 COMPUTER SYSTEM: File Server/Covagniadons Hardware 9,028 11,196 Network/Communications Software Licences 1,900 2,138 Installation 2,322 2,500 Sub -total $13,250 $15,834 Totals $69,150 $52,334 gm MTTPTMMTSNN�Z�. mi (1) FILE SERVER: $3,153 ARCSERVE NLM FOR WINDOWS H O USER -LICENSE) COMPAQ PROSIGNIA 300 MODEL 5/75-(050 REFLECTIONS/LAT CONNECTIONS $350 75MHZ PENTIUM PROCESSOR $2,138 16MB ECC RAM MEMORY 1.05 GB FAST SCSI -2 HARD DRIVE QUAD SPEED CD-ROM DRIVE 35' 1.401B DISKETTE DRIVE FAST SCSI -2/P, NETFLEX-L ENET, SMART START 256K CACHE, TRIFLEX/PCI ARCHITECTURE 5 EXPANSION SLOTS: 3 -EISA, 1 -SHARED EISA/PCL 1 PCI 32 BIT ETHERNET CONTROLLER INTERGRATED 32-BIT PCI CD 2/8 GIGABYTE DAT DRIVE $1,134 1.05 GIGABYTE FAST SCSI -2 HARD DRIVE - $561 UNINTERRUPTABLE POWER SUPPLY M1000 $534 140 COLOR MONITOR ES, AC MODEL 473A $291 SERIAUTARALLEL INTERFACE BOARD $61 (1) COMPAQ DESKPRO 466 MODEL 630/QVPC1366MHZ W/MONITOR $1,673 (1) IBM 1200 DPI 12PPM DUPLEXING LASER PRINTER $2,149 (1) 12 -PORT FMS-23COM ETHERNET HUBS W/CABLE $704 (6) IOBTNETWORK CARDS $300 (1) 24 -PORT PATCH PANEL $175 (8) CAT5 OUTLETS W/CABLE $311 (1) 28,800 BPS WTERNAL FAX/MODEM $150 SUB -TOTAL $11,196 COMMUNICATIONS SOFTWARE NOVELL NETWARE 3.12 (10 USER -LICENSE) $1,250 ARCSERVE NLM FOR WINDOWS H O USER -LICENSE) $538 REFLECTIONS/LAT CONNECTIONS $350 SUB -TOTAL $2,138 NETWORK SET-UP/INSTALLATIONIFRAWMG $2,500 SUB -TOTAL $2,500 TOTAL $15,834