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Home My WebLink About1996-08-26 96-361 ORDERCODNCMACTION Date: August 26, 19M Item No. 96=361 Item/SubJect: Parking Management Services Responsible Department: Purchasing/Community Developmem/Arport Commentary: On Luse 12, 1996 the City opened three proposals for the niavagemev[ and notation ofthe atfs three parking facilities. The proposals were received from APCOA, the current provider of services for the Airport, National Gamgee our service provider for Pickering Square Parking Garage and Abbott Square Yarling Lot and from Republic Parking Systems, a large national parking company headquartered N Chat amoga, TN. The proposed costs for operating expenses and the management fees sm madined on the attached spreadsheets. The overall costs proposed by the three parking management companies were very close with APCOA submitting the highest overall budget and National submitting the lmvest budget for the three locations. The purpose of requesting proposals, however, was to review and measure other selection criteria such as background and experience of the company and the individuals providing services and management oversight; results of prior dealings and the performance record of the proposer; and the demonstrated creativity, imagination and success in revenue enhancement ofthe proposer. A selection committee consisting of the Airport Direct the Director of Community At Economic Development and the Purchasing Agent conducted a thorough review of me proposals mal references for Republic Parking Systems. The proposal from Republic was determined to be clenrlythe best ofthe more submitted. Thereferences for Republic Parking were uniformly outstanding. If me contract is awarded to Republic 0 current employees of mebegin full consideration for employment by Republic Parking Systems. Dep men Manager's Comments: n / ,Pwn-rJucJ JLgI Gia r�✓�/3^V61s cvkk Lf,I/L iXl r iA.e4r�af% %/''7/'"'" CityManager Associated Information Opemtmg FapenseJManagemeot Fee Spreadsheets, Budget Approval: Fiance Director. Legal Approval: " CI Factor Introduced For 0 Passage ❑ First Reading ❑ Referral 96-361 a_ Auigned to CoweOor Blanchette August 36, 1996 CITY OF BANGOR (TITLE.) (Orbgr, __Authorsang Convect Award For the City's Parting FacdNes to Repitific .. Parting Syrian ........._.._. ...... ......... ............. ...... _.. By the Clty Conseil of W add of ogoe: ORDERED, TMT The contraafor the menkl meotand operation ofthe ChYsthree parking faefliNes is hereby awarded to Republic Parting System Bud that Edward A. Barrett, City Manager is mmhosiaed to negotiate a five year contract for said services with Republic Parking Systan of Chattanooga, Tennessee. snw� IN CITY COUNCIL g August 26, 1996 Representatives of Republic Parking, National Garages s APCOA presented their companies to the Council Motion to Refer Beck toy, Committee Failed j Vote: 5 no, 3 yes, 1 absent Councilors voting no; Blanchette, Frankel,Saucy, Tyler d Woodcock Councilors voting yea: Leen. Popper 6 Sullivan Councilor absent: Baldacci Motion for Passage Vote: ] yes, 1 no, 1 absent Councilors voting yea: Blanchette, Frankel, Leen, Saucy, Sullivan, Tyler d Woodcock Councilor voting no: Popper Councilor absent: Baldacci OrdecPassed^\ CITY' CLEM 96-361 ORDER Title, Authorizing Contract Award For the City's Parking Facilities to Republic Parking System ..................... ... .. to ...................................... Cowcilman 96-361 - CTTyOFBANGOR AWA ED aFCOMMRNDATIO PROPOSAL MM(S): Monamencem and0 of City Parking Facilities DEPARTMENT: Awport andC Dev:lowneaut I BUDGET REFERENCE: Requisition No.: None Account Number. N/A Budgeted Amount: N/A Available Balance: $ N/A Total Amount of Award Recommended: $ See Attached Spreadsheet Vendor Recommended: Republic Parking Systems Number of fillip's Sent: 6 Number of RFP's Received: 3 Date Advertised: May6 1996 Proposal Opening Date: May 22,1996 Past Experience with Vendor: _ExceSent Good_Fah_Poor X Nopriorexperience V no experience, references checked or other method ofvendor reliability established X . OTHER COMMENTS: Avnutl the commot for parking maragemem services Inc all three parking meas to Republic Parking of Chzttnoogs, TN, the most competitive proposer. Republic submitted an outstanding proposal and the references were 0 very good to excellent. They have submitted and extensive marketing plan for the Pickering Square Puking Garage and they have proposed incentives that I believe will set them apart from the other operators. One manager will sup 'se thetivee locations. This recommendation is made after a complete review with andthe c rfen of Rodney McKay and Bob Ziegelaar. u,r. Teti s-c+a,.ta�. -� P AgeptL— APPROVALSS COUNCILFI CE COMMITTEE: 4 Date: August 19,19% PARKING MANAGEMENT PROPOSALS 96-361 SQUARE APCOA Separate Grouped Contact wISIA REPUBLIC Separate Groupetl Contract wMIA NATIONAL Separate Gr0uped Contract wi NATIONAL Grouped wIBIA Separate Contract Grouped wMIA Separate Contract ed Revenue $196,400 $1]6,400 $1]8400 $1)6,400 $1)6,400 $1)6,400 584,120 Salines and Wages $11,110 16445 ISMS 15,730 MPICKERINGIGKERING and Wages $48900 543,750 $45100 $34,100 $3],704 $3).)04 Taxes antl Benefits 13,800 13800 9,155 67)2 11,164 11,184 ce, Bends antl Claims 3,900 3900 2,143 2.143 2,940 2,940 1 500 2)500 2),500 2).600 27,600 26,436 26,436 antl maintenance 8,400 6.400 12,000 9,000 6,600 6,800 s, Tickets and Supplies 2,9M 2,900 3,650 3650 5904 5904ne and Postage 1,400 1,00 1,320 1520 1,200 1,20tration Fee Elevator 1,800 1,800 Elevator Beverage Purchases 4,800 4, SIM 1500 1,500 Severe e,Purchases 3,300 3,300 0 3,204 3,206 Service Vehicle & Operating Costs 0 0 2,000 11000 1900 Snow Fleeing&Removal 4,000 4,000 1,000 1,000 1800 1,800 Other O eating Expenses 2000 2,000 0 480 480 Advertising and Promotions 3,000 3900 OEM $3,000 ?400 2,400 Management Fee $8,808 52,436 W. $4,200 $9,132 $8,220 Total Expenses and Fees $127,908 $116,386 $115,568 $96,385 $110,484 $109$)2 ABBOTTSQUARE APGOA REPUBLIC NATIONAL Grouped wIBIA Separate Contract Grouped wMIA Separate Contract Grouped wIBIA Estimated Revenue $84,120 864.120 $8.120 $84,120 584,120 Salines and Wages $11,110 16445 ISMS 15,730 15,730 P fall Taxes antl Benefits 2,920 695 695 1,937 1,937 Insurance, Bantle and Claims 1,300 991 991 1560 1,560 Utilities 1,600 TWO 1,860 1.500 1 500 Repair and malrdenance 800 MOO 1900 500 240 240 Uniforms, Tickets and Su ties 1,300 1)00 1,]00 684 684 Telephone and Postage 620 960 960 660 660 Administration Feee600 800 Elevator Beverage Purchases 0 Service VeNGe8O earl Costs0 0 Snow PlOwin BRemOval 0 2,000 11000 1900 Otller0 a0 Expenses 0 200 gdveNaing antl Promotions0 0 MenegemeM Fee $2,654 OEM $3,000 $1800 32,]84 52,508 Tobi Expenses &Fees $29,464 52?586 $28,251 $26,551 $25,095 $24819 parnpropoals 7131196+ PARNING MANAGEMENT PROPOSALS 96-361 BW APCOA REPUBLIC NATIONAL REPUBLIC Separate Confect Grouped Separate w/Ci ContractContac( Grouped Separate Grouped wlCi Estimated Revenue K18.000 W18,000 $818,0000 $6160W E6 E= Salaries and Wages $85,90 $95,900 $83,3001 $]2264 $]2264 Payroll Taxes and BenelM 15,400 15,M0 18,594 16,20 16,200Insurance, Bonds antl Claims 11,500 11 50 7,2273 4,980 4.980Uilities Insurance, Bonds and Claims 5160 5.180 5,8880 5,180 5,160Re it and maintenance 5,0W 5100 3,O000 3000 3000Uniforms. Tickets antl Su les 5340 5,340 96800 3,360 3,360Tele hone antl Posta a 1,200 1,200 2,3300 960 960AdministaBon Fee 8,950 8,950 9,948 9,948 Telephone and ElevatorBevera 3,220 4,560 4,580 2,820 2,820 ePumhases 0 00Service 2400 2,400 Vehicle&O rating Costs 10.600 10600 8550 1,800 1.800 Snow Piumng &Removal 9000 9,000 9,000 9100 91oxj 9,00 Other Operating Expenses 2,900 2,90 1,00 1,00 10.800 AEvedisin9 and Promoters 0 0 11800 1800 Snow Plowing&Removai Management Fee $11.472 $8,100 $16000 $14,400 $13,452 $12,108 Total Expenses& Fees $163,472 $160,100 $160.448 $156,848 1 $130,196 $128,852 ALL FACILITIES COMBINED APCOA REPUBLIC NATIONAL Separate Contracts Grouped Contract Separate Contracts Grouped Contact Separate I Gr0uped Contracts I COMrost Estimated Revenue 3876,520 5675,520 078,520 $676,520 $878,520 $878,520 Salaries and Wages $151Ofi0 $140.760 $145,846 5133,846 $125,718 $125,718 Payroll Taxes and Benefits 32,120 32,120 28.444 26 051 29,321 29,321 Insurance, Bonds and Claims 16,700 16,]00 10,407 10,407 9,480 9.480 U61Nes 34,260 34,280 35,340 35,340 33,096 33,096 Repair and maintenance 14000 14,00 16,00 12,500 9,840 9.840 Uniforms, Mcketo and Supplies 9,540 9540 8,950 8,950 9,948 9,948 Telephone and 3,220 3,220 4,560 4,580 2,820 2,820 Administration Fee 0 0 2400 2,400 0 0 Elevator o 01 4,800 4,00 1,500 1,00 Beverage Purchasear 3,300 3.300 0 0 3,204 3,204 Service Vehicle & Operating Costs 10.800 10,600 8500 8,505 11800 1800 Snow Plowing&Removai 15,000 15,000 11,000 11,000 10800 101800 Ottuer Opmuming Expenses 6100 5,100 1,000 1,000 460 480 Advertising and Promotions 3,000 3,000 ac 2400 2,400 Management Fee 322.944 $11.4]2 $2],000 320,400 $25,388 $22,836 Total Expenses & Fees $320,844 $299072 $304,267 $279,784 $265,775 $263,243 parkpepo.xls 7/31/96 i