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Home My WebLink About1996-08-26 96-359 ORDERItem/eubject: ORDER, Authorizing the Transfer of Funds from the General Fund's Contingency Account to the Department of Parks and Recreation to Provide Funding to the Paul Bunyan Snowmobile club Responsible Department: City Manager Commentary: Representatives of the Paul Bunyan Snowmobile Club appeared before. the Finance Committee and requested that the City grant them $3,000 this year to continue to develop and maintain snowmobile trails within the corporate limits of the City of Bangor. The background information from that meeting is attached. The Committee recommended that the request be approved subject to developing a contract between the City and the Club outlining the purpose of the funds, reporting requirements, and other issues. The Legal Department has begun working on this contract. In addition, some discussion was held regarding inclusion of this funding in the annual budget. To address this, we would anticipate a three year contract with the Club subject to annual appropriation by the Council. The attached order would transfer the requested funds from our Contingency Account to the Department of Parks and Recreation and make these funds available upon execution of an agreement with the Club. DEPARTMENT HEAD Manager's Comments: The Finance Committee recommended this action on a vote of 3 to 1 with Councilor Popper in opposition. !TMVk Associated Information: Order, Letter, Memo Budget Approval: General Fund Contingency $65,� _ FINANCE DIRECTOR Legal Approval: e_zyam//�//////� - .Fir YCIT/ y cDi rCrTQR _Introduced For X_ Passage First Reading Pa" - of -Referral COUNCIL ACTION Date: 8-26-96 Item No. -`96-359 Item/eubject: ORDER, Authorizing the Transfer of Funds from the General Fund's Contingency Account to the Department of Parks and Recreation to Provide Funding to the Paul Bunyan Snowmobile club Responsible Department: City Manager Commentary: Representatives of the Paul Bunyan Snowmobile Club appeared before. the Finance Committee and requested that the City grant them $3,000 this year to continue to develop and maintain snowmobile trails within the corporate limits of the City of Bangor. The background information from that meeting is attached. The Committee recommended that the request be approved subject to developing a contract between the City and the Club outlining the purpose of the funds, reporting requirements, and other issues. The Legal Department has begun working on this contract. In addition, some discussion was held regarding inclusion of this funding in the annual budget. To address this, we would anticipate a three year contract with the Club subject to annual appropriation by the Council. The attached order would transfer the requested funds from our Contingency Account to the Department of Parks and Recreation and make these funds available upon execution of an agreement with the Club. DEPARTMENT HEAD Manager's Comments: The Finance Committee recommended this action on a vote of 3 to 1 with Councilor Popper in opposition. !TMVk Associated Information: Order, Letter, Memo Budget Approval: General Fund Contingency $65,� _ FINANCE DIRECTOR Legal Approval: e_zyam//�//////� - .Fir YCIT/ y cDi rCrTQR _Introduced For X_ Passage First Reading Pa" - of -Referral 96-359 Aetigned b ComaOot Tyle[ August ffi. 1996 CITY OF BANGOR (TITLE.) Orbtrl ._.... Authp;wing the Transfer of Funds from the General Food's Contingency Account to the Department of Parks and Recreation to Provide Funding to the Paul Bunyan Snowmobile Club By Me City Cewle/W My of Bator: ORDERED, THAT there is hereby transferred $3t000 from the General Fund Contingency Account to Account No. 4810- 78010100 for the purpose of providing funds to the Paul Bunyan Snowmobile Club for development and maintenance of snowmobile trails within the City of Bangor. Said funds shall be disbursed upon execution of a contract between the City and the Snowmobile Club after approval of said contract by the City Council. IN CITY COUNCIL' August 26, 1996 Passed III CLERK 96-359 ORDER Title, Authorizing the Transfer of funds from the General Fund's C tingenty ACCount to the Department �oenPerka'' and RectietHon'Eo i'rovlda funding to the Paul Bunyan Snommobile .Cluh................................. A"u tigud to - ........ %I@I�/....................... Cowcilman 96 -35 9 MEMORANDDM To: Members of the Finance Committee From; Edward A. Barrett, City Manager Subject: Funding Bequest, Paul Bunyan Snowmobile Club Date: August 15, 1996 As the Council may recall, $3,000 was provided last year to the Paul Bunyan Snowmobile Club to assist in extending a snowmobile trail into the Bass Park area. I have recently been contacted by the Club with a request that we provide an additional $3,000. While last year's request was funded from Contingency, it was generally tied to the snowmobile registration funds which the City receives. During last fiscal year, we budgeted $3,150 for these registration fees and actually received $3,252. This year, we have budgeted $3,250. Should the Council wish to -provide funding for this year, it would once again have to be transferred from Contingency. Contingency was budgeted at $65,551 for the year and as of yet we have not used any of these funds. i would also suggest that the issue of continuing annual funding be addressed. If the Club anticipates making similar requests each year, and if the Council desires to provide annual support, this funding could be included in the annual budget. Edward A. Barret EAB/i City Mawger Attachment cc: Dale Theriault, Director of Parks and Recreation D August 14, 1996 PAUL BUNYAN SNOWMOBILE Rr � UB AUG 15 1996 Om MaW 6fFg5OFFlce Mr. Edward Barrett, City tanager City Hall 73 Harlow Street Bangor, HE 04401 Dear Mr_ Barrett: 96-359--' 1862UMONSIEEE7 RANCOR, WE4401 HOPE: 990-2502 OFFICE: 942-4864 On behalf of the Paul Daemon Snowmobile Club of Bangor, I would like to submit this request for the City Council to consider funding our club in the amount of $3,000 as they did last year. bast year's funds v very helpful in assisting us to purchase a drag sled and drags, and to work on the trails. We felt that, with your assistance, wew e able to make a good start getting snowmobiling into Bangor. Although there i much room (isn't there always?),ur r trails Were traveled quite a lot, and we know that sleddexe made a ofRev-Lan for parking and breakfast, as well as stopping at leadbettexa for gas We must admit, we were disappointed when the snow disappeared so fast. It is out intention this year to begin by making our trails wider, e s that, insofar as possible, all trails a at least two sleds wide. and we are in hopes that when the s sthis year, it stays awhile. We will also plan to assist Parka d Recreation in dragging trails for the cross try sUiers. If it becomes feasible, we could also use another drag s4Ad - it is a little difficult to properly maintain the trails for 25-30 miles with only one sled and one person trying to do it alone. Mast of uscdon't have heavy enough sleds to pull the drag. BUT - Rome wasn't built in a day - and we are all pleasedraith the start we have made. We appreciate very much your assistance in making our first year a success, and hope that you will consider doing so again this year. Sincere R. , . Ilivg President drr 1(a