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Home My WebLink About1996-06-10 96-263 RESOLVECOUNCIL ACTION Date: 6-10-96 Itms No. 96-263 Item/Subject: Resolve, Making an Appropriation From Various General fund Reserve Accounts for Capital Purchases to be Made During Municipal year 1997 Responsible Department: City Manager Commentary: As a portion of the Fiscal Year 1997 budget, I have proposed funding various departmental capital needs from a variety of sources including ,Improvement (Capital) Reserve, our Fleet Pooled Equipment Reserve, prior bond proceeds and a bond issue. This proposal is summarized in the attached memorandum of April 18, 1996. The attached appropriation resolve addresses the Improvement and Pooled e Equipment iaccounts. co An appropriation of $271,300 is recommended from the Improvement Reserve and $180,000 from the Fleet Pooled Equipment Reserve. These appropriations are to the City's Capital Fund. At year end, we estimate that the Improvement Reserve will have a balance of approximately $525,000 and the Fleet Pooled Equipment Reserve will have more than $550,000. The proposed purchases from the Pooled Equipment Reserve include a trackless tractor (sidewalk plow), recycling van, snowblower, and an automated fleet maintenance system. Major purchases from the Improvement Reserve include software packages For the City Clerk's office, a new ambulance, parks mowing equipment, computer upgrades for engineering, and repairs to Central Fire Station and City Hall. I recommend your approval Associated Information: Resolve, Memo Budget Approval: 01,�/✓A✓./Ir' S/5, 3gO Cbp �.nP 6e9 5/x,25°3 Legal Approval: CITY LI I _Introduced For _ Passage First Reading Fageof Referral ABsigned to Councilor Soucy �e 10, 1996 MENDEI �1 cy CITY OF BANGOR 96-263 mne,�8$QW¢ Making an Appropriation From Various General ...... _. ... _........... r.. _... _... _... .......... _... _...... _... _... _...... . _... Fund Reserve Accounts for Capital Purchases to be Made During the Municipal Year 1997 By Ow CRP Caused sf W GYN afBaem: BMSOLVMB, there is hereby appropriated the a= of $180,000 from the Fleet Pooled Equipment Reserve to the Capital Fund for the purchase of various fleet equipment to include a trackless tractor, recycling van, snowblower, and automated fleet maintenance system. BE IT FURTHER RESOLVED, THAT there is hereby appropriated the a= of $286,300 from the improvement Reserve to the Capital Fund for various capital purposes as follows: The Finance Director shall take the necessary steps to establish the appropriate capital accounts for these purposes. Amount Legislative Department $26,200 Executive Department 66,500 Finance Department 4,200 Police Department 9,700 Fire Department 89,680 Health & Welfare Department 4,300 Parks and Recreation 42,200 Public Services Department 43,600 TOTAL $286,300 The Finance Director shall take the necessary steps to establish the appropriate capital accounts for these purposes. 96-263 ,ss u a I: WLs. To: Honorable Council Chau and Members of the City Council From: Edward A, Barrett, City Manager Subject: Capital Requests, FY 97 Dale: April 18, 1996 In my budget message for the proposed PY97 budget, I noted that a separate proposal would be presented covering the various capital requests of the General Fund Departments. Attached you will find a spreadsheet which summarizes these requests, recommends whether the item should or should not be considered for Ponding, and identifies the potential source for funding recommended items Total General Fund capital requests amount to $3,413,250. Of this, I have recommended that 52,021,300 be funded from various sources. The sources ant amounts are summarized below: Capital Reserve $271,300 Prior Bond Proceeds 70,000 New Bondlsme 1,500,000 Fleet Reserve 180000 TOTAL $2,021,300 Capital Reserve With no further changes through the and ofFY96, the General Fund's Capital Reserve win have a balance of $287,828. In the near future, however, we will be receiving a performance credit rebate from P&RC for calendar year 1995 in the amouN of$Y11,201. As we did Iasi year,I would recommend that mis rebase go to oar capital reserve. If this is done, the balance in the reserve at yearend will be $529,029. I would recommend using $271,300 of this amount toward FY97s capital needs. The specific uses of these funds are detailed on the attached spreadsheet. Prior Bond Proceeds - During the current fiscal year, the City borrowed $1,030,000 for avariety of projects including the removal of various underground tanks, replacement of Dakin Pool, Sawyer Arena renovations, Kittredge Landfill Closure, and the fust installment of our Library councilman. The tank removal project was completed ai substantially less than the anticipated budget. In addition, interest has beenearned on them proceeds and is available for other projects. Taken together, approximately $70,000 can be allmaWd for FY97 requests. The, projects recommended fm these funds include: - 96-263 Frmoot Dakin Pool Replacement Amount 40,000 Community Center Roof Repan 15,000 Community Center Budding Lnprovemmts 15,000 Community Center Paving 5,000 TOTAL 90,000 NewBond ]sane The proposed debt service budget for FI(W cannex] an appropnaeon sufficient to support the issuance of $1,500,000 in debt daring the coming year. The projects recommended for this issue Pro act Library Remodeling and Expansion Amount 1,000,000 Local Share, BACTS projects 195,000 Sawyer Arerta improvemm[s 150,000 Motor Pool Roof Replacement and Paving 140,Od0 Roaptepair- Central The 35,000 TOTAL 1,500,000 Fleet Reserve The OmKrsl Fords Fleet Reserve currently Ins abalance of approximately $508,000. Several years ago, the Council authorized automatically placing into this reserve my year-end motor pool excess (underexpenditure or revenues greater than amicipated). In additional, it has been our Practice to place my proceeds from vehicle and equipment sales into this reserve. These actions have allowed We reserve to groat stead ly. Our operating budget proposes the Purchase of few police cruisers and two small tractors. -I would recommend drat the Fleet Reserve be used to address other replacement made. Recommended purchases include: Trackles&Tractor(sidewalk plow) 55,000 Recydiug Van 35,000 Snowblower go,00D Pleat Maintenance System 10 -WO . Total $180,000 96-263 The use of then finale will leave a sufficient ammmt in this reserve to address ay other mdbrsxn problems during the coming year. Conclusion I believe that the attached proposal addresses the Citys=at immediate needs, Iwould note that particularly in regard to the Capital Reserve, there is room to add or delete individual items. I would also suggest that consideration be given to moving some of the smaller capital items included on this list directly into the General Fond budget should this become possible as the budget process proceeds. As noted in my budget memorandum, additional and more specific budge information will become available over the next several months. Should additional revenues become available or expenditures in certain categories be reduced, some addition to the General Fund budget may become possible within the arrem not rete. Each Department will be covering than capital requests during their scheduled budget presentation. I look forward to discussing Neu proposals with you at that time. Should you have any, questions prior to Nen, please feel Gee to contact me. aatia Edward A. Barrett CityMeager EABAs AmuclwaR DepartmenURequest Artmnnt City Hall ASSESSING 8000 Fide Cabinets all Video Camera/Imager 17M - Photocopier 30M Subtotal 5100 LEGAL 5000 Computer &Softwere 5200 (MSRA Automation). Subtotal 6500 -- EXECUTIVE Eliminates Remaining Software on Old System City Hall City Hall Building improvements 8000 Interim storm windows 15000 Vfmdow painting 3500 Bird Control 4000 Carpet Replacement 5375 Air Conditioner Replacement 5000 Single Zone Fire Panel 5200 Information Services VoterRegistration System 20000 Vital Statistics 5000 Licensing 5000 UWewng 5000 Cemetery Records 5000 Motor Pool Roof Replamment/Paving 1400M Computer Equipment 10000 Trackless Tractor 55000 Recycling Van 35000 CAPITAL REQUESTS GENERAL FUND - Fund Capital Reserve Bond issue Other Comments Y/Nmipavial) N Y 1700 Y 3 0�0 4700 Y ON 6500 8000 Roof elevator& HVAC improvements 150M 3500 20000 Eliminates Remaining Software on Old System 5000 5000 500D 5000 - 140000 10000 Fled Reserve 55000. Flee Reserve . 35000 Fleet Reserve Page#1 Deparlment/Request Amount Food Capital Reserve Bond Issue Other Comments Y/N/P(putial) Snowblowers(2) 160000 P 60000 Fleet Reserve Dmnpttucksw/plows(3) 175000 N From-ead Loader 115000 N I Tun Dmnp Trucks (2) 50000 - N Loader/Backhoe 55000 N Small Dozer 65000 - N Y.Tonpidmps(5) 75000. N Subtotal 1,021,075 665M 140000 180000 FINANCE Computer Update/Treasury 3000 Y 3000 New window/Trecsury 1244` Y 1244 Subtotal 42M _- 42M POLICE Computer Monitor/Dispatch 15M Y 15W Firearm Replacement 62M Y 62M Polygraph Machine Replacement 2444 Y zm Subtotal 9700 97M _ COMMUNITY AND ECONOMIC DEVELOPMENT Computer 4444 N ' Subtotal 3000 FElE Photocopier 3500 Y 35M Computer/Software (Ambulance billing) -'50M Y 5000 Central Building Repairs 10600 Y .10600 Walhvays, Floor tiles, carpeting, coantertop4 soots Chau Replacement-CeoVel 3000 N Rno[Repah-Central 33075 Y 35000 Page X2 DepaitmmNRequest Amount Fund Capital Reserve Bond laws Other Comments ' YM/P(pertial) Five Figking Equipment 10500 Y 10500 Ahnrasks, PASS devices, nozzles, stretcher, , I ladder -. Ambulance 60000. Y 60000 - In tint of Fire Replacement Reserve Ext)aguiguntmivivgpit 3000 N Computer -Prevention 3000 N Cellular Phones(3).Prevention 744.' N Subtoml '. 132375 89600 Moat HEALTH AND WELFARE Computers& Software (2) 9394 Y 43M Subtotal 4300 ' - 4300 PARKS AND RECREATION " Computer 3000 -' Y 3000 Photocopier 2000 Y 2000 Mowing Equipment- 37200 Y 37200 Community Center Roof Repair 15000 Y 15000 Mbe. Repays 10000 Y 10000 Paving 22000 P 5000 Sawyer Arena Improvements 150000 Y 150000 Dakin Pool Replacement 00000 Y _- gM 5100,000 available from prior Bond Issue Subtotal 279200 42,200 150000 70000 j. WATERFRONT Harbor Boat 70M Y 7000 _ Electrical Service 24M Y 24.44 ' - Subtotal 900D 9000 - ENGINEERING - - BACTS process 1750M Y 175000 Broadway widening Computer Upgrade flow Y 11000 - - Standing File " _ 2444 N ' Subtotal 188,000 11000 175000 - Page p3 Amount PUBLIC SERVICES 5000 Admivielra6od Hazardous Waste Disposal 5000. Second Floor Storage 44000 Electrical - .. Conflict Mottodfestor 6000. Traffic Commoners (2) 25000 LED -Traffic Signal 14200 Traffic Detection Equipment 9000 Travforma Storage 20000 Street fight fixtunathalbs 7000' Columbia St Light Replace. 30000- Fire Alan Extension 14000 " Forestry 1600 Chain Saws LIM Hshway Overhead Door Replacement 9000 Portable Concrete Saw 900 Wacker Place Replacement 1600 Portable Air Compressor 4500 Guardrails 20000 Nntston Trailer 8000 3-5 ton roller 53000 Unnepor[ed accident damage 8000 Wim feed welder attach. 1500 Ram Hoe Attachment 17000 . Downtovm letter Recept. 5000 ". Screening Not 50000 Recycling Slid Steer loader 42000 Recycle Truck& Forklift 130000 Subtotal 750,800 Fund CapitalReserve Boadlane Other Comments YINIP(partiel) I Y 5000 N Y 6000 N N N N N N N Y 1100 Y 9000 Y 900 Y 1600 N N N N N N N N N N N 23600 Page q4 i Department/Request Am ant Fund Capital Reserve Bond Issue Other Comments YAW(partial) LIBRARY Remodel and expand 10"00 Y 1000000 Second Lutall uent toward Subtotal 1000000.... TOTAL 3,413,250 271,300 1,500,000 250,000 _' Assigned to Councilor Soucy June 10, 1996 96-263 (TIRE.)E$pljTQ king an appropriation From Various General Fund 1......... ......... _..... ..... _... ..... . _.. _.. _. _................................... _....... _.. _... Reserve Accounts for Capital purchases to be Made During Municipal year 1997 By 61s (NLY Cosneil of the City N>ia*9s�: there in hereby appropriated the a= of $1801000 from the Fleet Pooled Equipment Reserve to the Capital ELM for the purchase of various fleet equipment to include a trackless tractor, recycling van, snowlowr, and automated fleet maintenance system. BE IT FURTHER RESOLVED, THAT there is hereby appropriated the sum of $271,300 from the Improvement Reserve to the Capital Fund for various capital purposes as follows: 1 IDIA Legislative Department $11,200 Executive Department 66,500 Finance Department 4,200 Police Department 9,700 Fire Department 89,600 Health s Welfare Department 4,300 Parks and Recreation 42,200 Public Services Department 43,6D0 TDTAL $2710300 The Finance Director shall take the necessary steps to establish the appropriate capital accounts for these purposes. IN CITY COUNCIL June 10, 1996 -First Neadin CLARK (Fin COUNCIL June 24, 1996 Motion to Amend by Substitution Passed A d Ae A ended by icua n _ CITY LL8 Y in It E 960L VE Malone an Ayy roy rlatlon From Various Cene[al Pund Meserve Accounts for Capital Purchases to be Made During Municipal year 199]