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Home My WebLink About1996-05-13 96-216 ORDERItem/Subject: Authorizing the Acceptance of a Small Business Adadnistration Tree Planting Grant Responsible Department: Public Works Commentary: The City has been offered a $5,000 grant from the Small Business Administration. These funs will be used to plant trees on a recently reclaimed area of the City's gravel pit in Winterport Under DEP rules, we have been reclaiming worked areas of this pit for some time in order to avoid more stringent regulations required of commercial gravel pit operations. Such an approach avoids additional regulatory costs and also contributes to general environmental conditions as well as the eventual value of the reclaimed land. The $5,000 local share has already been met through the work which has been completed to grade and cover the areof the pit to be reclaimed. As a result, there will be no additional cost to the City. hEPARTMLNT MrAn Manager's Casements: Recommend approval. Rolan Perry and Arthur stocked are to be commended both for seeking out these grant funds and for the environmentallyy important restoration work at this gravel pit. a ✓^ ( /`�l / 4 rTTY M➢NAI:FR Associated Information: Order, More, Map Budget. Approval: aTNANCE DIRE R Legal Approval: U11- hvq r rmY mrmT _Introduced For QA^At Passage _ First Reading Pegeof Referral COUNCIL ACTION Date: 5-13-96 Item Mog6-216 Item/Subject: Authorizing the Acceptance of a Small Business Adadnistration Tree Planting Grant Responsible Department: Public Works Commentary: The City has been offered a $5,000 grant from the Small Business Administration. These funs will be used to plant trees on a recently reclaimed area of the City's gravel pit in Winterport Under DEP rules, we have been reclaiming worked areas of this pit for some time in order to avoid more stringent regulations required of commercial gravel pit operations. Such an approach avoids additional regulatory costs and also contributes to general environmental conditions as well as the eventual value of the reclaimed land. The $5,000 local share has already been met through the work which has been completed to grade and cover the areof the pit to be reclaimed. As a result, there will be no additional cost to the City. hEPARTMLNT MrAn Manager's Casements: Recommend approval. Rolan Perry and Arthur stocked are to be commended both for seeking out these grant funds and for the environmentallyy important restoration work at this gravel pit. a ✓^ ( /`�l / 4 rTTY M➢NAI:FR Associated Information: Order, More, Map Budget. Approval: aTNANCE DIRE R Legal Approval: U11- hvq r rmY mrmT _Introduced For QA^At Passage _ First Reading Pegeof Referral 96-216 Aeppned to Councilor Popper May 13, 1996 CITY OF BANGOR (TITLE.) Mr11Qr, ............. --Authorizing -the -Acceptasoe-of-a mail Business Aibeinistration Tree BY the City CourwU at W city Of Booster: ORDERED, THAT a Small Business Administration Tree Planting Grant in the amount of $5,000 is hereby accepted. 96-216 M:CTBT COUNCIL 0 R 0 E R May 13: 1996 ,. Passed, IIITitl Authorizing theAcceptance of a npSmall Business Admi 1 [ tion Tree Planting CI1Y CLEIW Pracce g ao"a &W% Ae�n^pied to n •Caw...... p Hyl 96-216 n Memorandum To: FA Banat From: Arthur Stockus Date: May 1, 1996 Subject: Small Business Association Tree Planting Program. David Spicer of the Maine Forest Service has been in touch with Roland Perry on the progress of &a plantings done m conjunction with the reclamation of portion of the Winterpmt Pit He has informed Roland that there is additional money availxblef planting this year, from unexpended funds in the 1995 program. Roland has discussed the expansion of our reclamation efforts an the Winterport pit and received verbal confirmation from Mr.. Spicer that this would be eligible for funding under the SBA grant rated. The forestry crew bas been occupied, during Us past -winter, when time was available, in gadmg the inactive measoftwe portions of the Winterport pit. This is as attempt to keep the reclaimed portion ofthe pit followingthe active portion as closely as possible. Wemustlimit the active area to less than five acres in order to name that ws do not fall under the more smugmt regulations goveming the larger commercial gravel pit operations. The area graded, about 7 acres, has been slated for reforestation. Tnere is a rather r crow wirdow available for Us as the planting must be performed before the end of April. The labor and equipment cost involved in the grading operations to date more than cover the City share of the project. The Grant instructions indicate that costs named on accepted projects back to October of 1995 on be eligible for this project. Three copies of she grant have been forwarded to the Maine Forest Service for processing. On April 24, 19961 recelvedthe attached handwritten note from David Spicer ofthe Maine Forest Service indicatingthat the greet request for $ 5,000 had been, approved. On April 30, 19% The attached notice ofaward and agrecrnent forms werereceived from David Spicer. Roland has informed me that there is a narrow window available to perform dais work and that the materials should he ordered no leer than May 7,1996 for planting within one to two weeks for this program to work this your. If there are any questions you have about the application, please let me know as soon as Possible. 0io PC: R.Heller MAINE FOREST SERVICE Department of Conservation NOTICE OF AWARD GRANT AGREEMENT 1994 Small Business Administration Urban and Community Forestry Grant RECIPIENT: RECIPIENT CONTACT PERSON: Community of Bangor Mr. Roland Perry ADDRESS: City of Bangor 530 Maine Avenue Bangor, Maine W401 GRANT PERIOD: AWARDAMOUNT: S 5.000 4/24/96-6/30/96 REQUIRED LOCAL MATCH- S 5 000 MAINE FOREST SERVICE CONTACT: AUGUSTA OFFICE: David A. Spicer CommunityForestry Coordinator Maine Forest Service 22 State ]louse Station Augusta. ME 04333 (207) 2874988 It is hereby certified that by accepting this award the undersigned grantee agrees to the following terms and conditions: 1. To abide by U.S.DA.Certifications regarding Drug Free Workplace Requirements as staled on U.S. D.A. Form AD -1049(2/89); regarding Debarment, Suspension law... as stated on U.S.D.A. Form AD -1048 (2/89); and regarding Lobbying pursuant to 31 U.S.C. 1352. 2. That reimburseteent under this award will be made in full at the completion of the project The State of Maine will pay for 50%ofall eligible project costs not to exceed the award amount The grantee will famish proof of payment with detailed bills, warrants or vouchers. 3. The Source's contribution, as detailed w the original grant application and subsequast addendum, will be provided with detailed receipts, bills and/or other authorized docOmEntation. 4. The grantee's contribution does not include any value attributable to the land on which tree work is in be performed. S. No pmt of this grant will be used to pay for land or land charges. 6. The grantee will comply with ail requirements contained in the Maine Forest Service's Urban and Commmuty, Forestry- Small Business Advrhdstratiov Grant Program Application of 1993. 7. Ail planting stock shall be a mo mum of 1 1f2 (one and one halt) inches in caliper for a single smart at a minimum of I (one) inch m caliper for multiple stem plants; no 5-6 (five to six) feet in height for coniferous or fruit me species unless as part of the grant project rope seedlings will be planted for reforestation and/or educational and/or promotional activities as agreed to in writing and addended to our original grant application; 8. Ail planning stock purchased or dommed for this project shall meet or exceed ANSI Zbo.1-1990 American Standards for Nursery Stock; 9. All trees planted s part of this grant award shall be trees listed on the MUCK Recommended Tree Species List, miles agreed to in writing by the grantor (the MFS) prior to complains of this project and reirnbmsement of any federal funds; 10. All contracts entered into for the planting and maintenance of community trees shall meet or exceed the contract specifications of the Maine Landscape and Noway Association Landscape Contract Specifications as addended by the MUCFC-Jmw 1992; 11. That a final report shall be provided to the Maine Forest Service not later Nan October 31, 1994 (report and reimbursement forms with all documentation requirements will be mailed by the MFS to grantee by August 31, 1994). Said report shall include, but not be limited to the following infomomon: a) The Wet amount of funds expended and in kind services mllized as a part of Ws grana (with a completed expense form); b) The number of contracts awarded and the dollar value of these contracts; c) Abrief summary of the pmjem highlighting Ne improvements accomplished with this grant to include: 1) Restatement of project summary; 2) Actual accomplishments compared to Original objectives (referiag to Original application WIN addendum); 3) Total number of trees planted; 4) Number of trees which would have been planted without from funds; 5) Difficulties encomtered; 6) Rxommendations for improvements in future Unbm and Community Forestry greets. 13. AIIoNe report asrequtredbythe MFSreladwmNisgrantprojectwillhe provided as requested. =AND CERTIF BY: signature Charles J. Gadzik Director name -printed ApW 24,1996 REIMBURSEMENT REQUEST & CERTIFICATION FORM MAINE FOREST SERVICE 1994 SBA TREE PLANTING INITIATIVE Recipient contact person: award amount 55000 Roland Perry City Forester City of Bangor 5301vilaine Avenue locilmatch $5000 Bangor, Maine 04401 (minimum required) I certify that by accepting this award I or the recipient agree to the following conditions: 1. will pa fors under rocs award will be made in full at the completion o£the project The State wit pay for 50% of the eligible project costa not to a too award amowt. Proof of payment with deUited 6ilL:, warrants, or vouchers most be famished 2. The grantee's contribution, as derailed in the onginal grant application, will be provided. (See enclosed asperse form and mrsative below) 3. The grantee's contribution does not include any value attributable to the land on which work is performed. 4. No part ofNe grant will be used to pay f land or land charges. 5. Contracts for planting services will be awarded only to contractors who qualify as small businesses. 6. All purchased planting stock and supplies will be purchased from firms that qualify as small businesses. ]. The grantee will comply wiN at requirements contained in the Maine Forest Service Grant Application and Guidelines f rhe Sued Business Admimstrntion Natural Resource Development Tree Planting Initiative of August 1994. �� data moral cox identification number pg Iof6 The Vernon also agrees to: S. Provide the following reporting information as requested by the State, but in any case no later then thirty (30) days after the end of the grant period: a) ne total amount of funds expended for supplies purchased from small businesses. (Total Gam supply category on expense form.) b) The number ofcontracts awarded to small businesses and the dollar value of Nese contracts. (Total from contract category on expense form.) c) The number of unemployed individuals that were employed through connects enabled by the proceeds of the grant, and the total dollars expended for flus employment. (Enclose a statement Gom the small businesses involved.) d) A brief statement bighlighting the improvements accomplished with the grant to include the following, 1) Total number of uses planted by species and location. (Attach location map voting detailed planting locations and tree species.) 2) The extent to which this gent allowed the town to exceed planned goals. (Include nee and dollar values with grant, and which would have resulted without grant) With grant Without grant pg2ofb S (cont) e) Compile and submit a final Mon no later than thirty(30) days after the grant period- The eriodThe report will include a comparison of actual a ccomplishraents to the original objectives, how the project was managed, difficulties encountered, and recommendations to the State for improvements in future tee planting grants. (in rotative form Use additional paper only if necessary.) f) Any other reports requited of the State by the Small Eusines Administration relative to the grant 1) Include a detailed three (3) year maintenance plan. List all duties to be performed said list the personnel who will perform the work (including supervisors), and their qualifications. (Estimates of the amount of time are acceptible, but be advised that accurate record of all maintenance work actually performed is requirM upon request and maybe subject to audit. All estimates must match figures on expense term.) pg3of6 SBA GRANT - BUDGET FORMAT A. Tree Purchad Planting Costs (Eligible Costs for Reimbursement): Tree Species Caliper Size Com_€ #Trees Total Cast B. Community's Share (ineligible Reimbumement C ts Ail ed as M t hl: I . Adninistmtive Casts: Employee Name Ilu cpour #Hours ToW Cost FringeBeneft(Rat = 1 _ 2. Consultants: Name Tile iLL Total Cost pg4of6 3. Complementigy GroundqmrsIShrubaJTrem7 Unit CostfUni cosvunft # Units Total Cost 4. Site preparation practice CosVUnit ff UnIts Total Cost Soil Replacement Aeration Drainage Sidewalk Cuts Other 5. Eaulomenf/Sapalies: Item -jQh cosvunft M#tU its Total Cos� Subtotal: 6. Subsequent Maintenance (3 year period following planting -1995-1997)' 1995-97 Tree rea # Trees Total Cgs pruning Mulching Watering Fertilizing Other pg5 of6 7. Other Chames; Section B Total (add 81,2,3,4,5,6,7): BUDGET WORKSHEET TOTALS: A. Reimbursement Requested (Section A Total) $ B. Local Match (Amount over Grant Award in Section A) $ C. Local Match (Community's Share- Section B Total) $ D. Total Local Match (B+C) $ E. Total Project Coat (A+D) $ pg 6 of