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Home My WebLink About1996-04-22 96-208 ORDERCOUNCIL ACTION Data: 4-22-96 Item No 96-208 Item/Subject: Order, Authorizing Award of Contract to Hoyle, Tanner and Associates for Airport Improvement Project AIP-3-23-0005-21 Responsible Department: Airport Commentary: Hoyle, Tanner and Aesociatee have provided engineering Services to Bangor International Airport for a number of years. The projects under AIP 21 include the reconstruction of a portion of Taxiway "A" adjacent to the Terminal Ramp, the installation of high mast terminal lighting for the terminal ramp, and the purchase of a larger scale plow truck and sander. Total cost for this contract is $255,925. AB an AIP contract, the City is responsible for 58 of the coat ($1],]96) with the State and Federal Government contributing the remainder. The originally proposed cost of $290,000 has been reduced through negotiations based upon an independent cost analysis prepared by Richard Cattelle. The FAA has approved this contract. Since total Project costs exceed $100,000, full Council approval is required. The Finance Committee recommends your approval. massager's Commantss flermso —29V40' &" Associated Information: FAA letter, letter from Bob aiegelmr, cost estimate, letter from Hoyle, Tamer. (full contract was provided with the Finance Committee agenda of 9- 16-96) auagec Approval: a� FINANCE TOA legal Approval: A C TYMR Introduced For X_ Passage- _ First Heading Pageof Referral 96-208 Awign lu CoaseOm Baldacci April 22, 1996 )F ;p CITY OF BANGOR (TITLE.) Niter Authorizing Award of Contract to Hoyle, Tanner and, Associates for Airport Improvement Project AIP-3-23-0005-21 BY Ow City Counol 6f He CRY ofBaWW.- ORDERED, THAT the City Manager is hereby authorized to enter into an agreement with Hoyle, Tanner and Associates for engineering services for projects included in AIP 211 said contract to he in the amount of $255,925. IN CITY COUNCIL April 22, 1996 Passed '- a 96-200 Ll ORDER Il'Y-CLERK Title, Authorizing Award of Contract to. �., Boyle, Tanner and Associates for- Ai p, c provement Protect AIP 3 23-005-21 .. ............................... ...... Amigna L i a M Determent f Transportation Federal Avefcn Acornstalion March 28, 1986 Mr. Bob Ziegelaar, Airport Director Bangor International Airport 207 Gamey Blvd. Bangor, Maine 04401 Dear Bob 96-208 RECEIVED APR 0 2 IS56 RE: Bangor International Airport Engineering Services Agreement AIR 3-2&0005-21 Thank you for your March 26, 1996 letter containing the analysis of the Hoyle, Tanner 8 Associates contract for the reference project. Based on your analysis and negotiation effort, the FAA concurs with your recommendation to approve the engineering contract, at the negotiated figure of $255,925.00. 1 agree that Mr. Cattelle did a thorough job in preparing the estimate, and should be consulted for future cost estimates. If I can be of further assistance, please feel free to contact me. 'Sincerely, ORIGINAL SIGNED BY: Robert J. Siris Project Manager M cc: �bavid Pellegrino, City of Bangor Ron Roy, Maine DOT Jim Falvey, Hoyle Tanner March 26, 1996 Mr. Robert J. Siris Federal Aviation Administration New England Region - Airport Division 12 New England Executive Park Burlington, Massachusetts 01803 Dear Mr. Siris: Subject: AIP g21 01 As per FAA requirement, Bangor International Airport has analyzed the contract offered by Hoyle, Tanner & Associates (HTA), the airport's designated engineering consultants, by submitting the same against an estimate provided by a third party. Richard Cattelle, a licensed engineer who has provided value engineering assistance to this airport onaumber of previous occasions, prepared a detailed independent estimate for the proposed contract. On the basis of Mr. Cattelle's estimate, the airport engaged in negotiations with MIA and arrived at a reduced contract cost of $255,925.00 against an original quoted price of $290,600.00. The 12% cost reduction resulted primarily from reduced manhours, task shifting and reduced "resident" expenditures. While Mr. Cattelle had calculated a total cost of $204,100 (see attached) he and I are satisfied that the provided explanations for the remaining differentials are appropriate. I should add that I was most pleased with Mr. Cattelle's thoroughness and relevant competence and would want to engage him again for future project analyses. At this point I would request your concurrence in the City of Bangor's award of the contract for engineering services pertain- ing to AIP #21 to Hoyle, Tanner & Associates, Inc. N Thank you for your assistance in this matter. Sincerely, Bob W. ziegelaar Bz:CS D. Pellegrino/Purchasing Agt., COT Berle. 3 96-308 1 6Q AIP Project No. 3-23-0005-21 SUMMARY OF ESTIMATED ENGINEERING COSTS ARTICLE I. - SCOPE OF SERVICES - DESIGN PHASE A. Desien -Taxiway "A" S 55,100 - Hi,h Mast Lighting $ 15,500 - Snow Removal Equipment S 3 315 Desien Subtotal: S 73,925 (Actual Cost + Fixed Fee) B. Field Survey and Measurement S 5,000 (Actual Cost + Fixed Fee) C. Soil Borings & Testme S 7 600 (Actual Cost + Fixed Fee) Article I. Subtotal: S 86,525 ARTICLE H. - SCOPE OF SERVICES -CONSTRUCTION PHASE A. Bidding - Taxiway 'A' S 4,400 - Hieh Mast Liahting $ 6,200 - Snow Removal Equipment S 1800 Bidding Subtotal: $ 12,400 (Actual Cost + Fixed Fee) B. General Coosuoction Admin. - Taxiway 'A' -Base Bid S 25,700 - Taxiway 'A' -Additive Alternate S 9,400 - High Mast Lighting S I1. Wo Gen. Const. Admin. SbtotaL $ 4Moo (Acmal Cost + Fixed Fee) C. Resident Engineering - Taxiway 'A'—Base Bid S 61,900 - Taxiway 'A' -Additive Alternate b 17.800 Resident Engineers Subtotah $ 79,700 (Acetal Cost + Fixed Fee) D. Covuol & Testing of Materials S 26.300 (Actual Cost + Fixed Fee) Article 11. Subtotal $ 162,400 ARTICLE M. - SCOPE OF SERVICES - PROJECT ADMINISTRATION' $ 7,000 ,'(Actual Cost + Fixed Fee) Total Estimated Engineering Cost. $ 255,925 (Not -To -Exceed) 96-208 ';r 13MN00:12101421 TO: David Pellegrino FROM: Bob Ziegelaae'p REFERENCE: AIP /21 v DATE: April 1, 1996 Please find attached a copy of the revised contract with NTA for engineering services under AIP p21. This contract was renegotiated on the basis of an independent cost estimate, resulting in areduction of 12% in total costs. The previously proposed cost for engineering services was in the $290,000 range. I would appreciate it if you would secure Finance Committee approval for this contract. Depending on my business travel schedule, I may not be able to attend. Thank you Bz:cs Attachment 96-208 Hoyle, Tanner & Associates, Inc. ; Flea Commerce Pak 1406h iei(603)0695555 FHSP. Be:fad, NH 03110 Fox(603)669-0168 wmpctnes March 11, 1996 Mr. Bob W. Ziegelaar, Airport Director Bangor International Airport 287 Godfrey Boulevard Bangor, Maine 04401 Regarding: Engineering Services Contract FY -96 AW Projects AIP Project No. 3-23-0005-21 Dear Bob: I have revised the above referenced contract per our agreements reached at the negotiation n ing held on March 5, 1996. The following Is HTA's understanding of the outcome: NIA HTA BANGOR'S DRAFT INDEPENDENT FINAL 1113195 ESTIMATE AMOUNT ARTICLE I. DESIGN PHASE A. Design -Taxiway'A' $64,300 $41,500 855,100 - High Mast Lighting 15,500 9,400 15,500 - Snow Removal Equipment 1.600 1944 3.325 84,400 52,300 -- 73,925 B. Field Survey and Measurement 5.000 5,000 5,000 C. Soil Borings 8 Testing 7,600 8,800 7.600 ARTICLE I SUBTOTAL $97,000 $65.100 $86,525 ARTICLE II. CONSTRUCTION PHASE A. Bidding -Taxiway'A' 4,310 5,700 4,400 - High Mast Lighting 6,830 3,800 6,200 -Snow Removal Equipment ZAN 2200 - lam 13SW 11,700 12,400 NIA 96-208 34 Mr. Bob W. Zlegelaaq Airport Director . `March it, 1996 Page 2 We have enclosed three copies of the revisetl contract for your use in completing the record of negotiations. Once the record of negotiation has been completed it should be forwarded to FAA for their concurrence. Under separate cover we are also forwarding three copies of same to Dave Pellegrino. Once the final amounts are approved by all parties we will issue "Blue Backs' for signatures; As always. should you have any questions, do not hesdate to give us a call. Very hely yours, HOYLE, TANNER & ASSOCIATES, INC. N Pr eM. Falvey, P.E. Project Manager JMF/sed cc: Dave Pellegrino - City of Bangor Jim Boothroyd - HTA HTA BANGOR'S DRAFT INDEPENDENT FINAL 1113195 ESTIMATE AMOUNT 8. General Const. Admin. -Taxiway'A' - Base Bid $28,700 $23,200 $23,700 - Taxiway'A'Add. Alt. 10,700 4,500 9,400 - High Mast Lighting 11 800 6600 11 Wo 51,200 34,200 4.100 C. Resident Engineering -Taxiway'A' - Base Bid 73,400 -49,300 61,900 - Taxiway 'A - Add. Alt. 21944 113800 17900 94,000 63,100 79,700 D. Control & Testing 26,200 25,900 26,200 ARTICLE II SUBTOTAL $185,800 $134,900 $162,400 ARTICLE III. PROJECT ADMINISTRATION $7,OOD $3,100 $7,000 TOTALS $289,800 $204,100 $255,925 We have enclosed three copies of the revisetl contract for your use in completing the record of negotiations. Once the record of negotiation has been completed it should be forwarded to FAA for their concurrence. Under separate cover we are also forwarding three copies of same to Dave Pellegrino. Once the final amounts are approved by all parties we will issue "Blue Backs' for signatures; As always. should you have any questions, do not hesdate to give us a call. Very hely yours, HOYLE, TANNER & ASSOCIATES, INC. N Pr eM. Falvey, P.E. Project Manager JMF/sed cc: Dave Pellegrino - City of Bangor Jim Boothroyd - HTA