HomeMy WebLinkAbout2017-10-23 17-377 ORDERTitle, Order
CITY COUNCIL ACTION
Council Meeting Date: 10/23/2017
Item No: 17-377
Responsible Dept: Public Works
Requested Action: Order
10/23/2017 17-377
Map/Lot: N/A
Authorizing Purchase of Front End Loader from Chadwick BaRoss in the Amount of $165,527 and the Use of
$40,650 in Equipment Reserve Funds for a Portion of the Cost
Summary
On September 20, 2017, the City received three bids under the life -cycle method of procurement
ranging from $75,527 to $127,000 to purchase a front end loader. The life -cycle method of
procurement requires vendors to guarantee a price the equipment can be sold back to the vendor at
the end of a five year term at the City's discretion.
The recommendation is to award the bid to Chadwick Ba Ross in the amount of $165,527, net of the
trade-in values. At the end of five years, the vendor has guaranteed to pay the equipment back for
$90,000 if the City requests. In addition, this order would authorize the use of $40,650 in
equipment reserve funds. This action is due to an error in the FY18 budget process.
Committee Action
Committee: Finance Committee Meeting Date: 10/16/2017
Action: Recommend for passage For: 5 Against: 0
Staff Comments & Approvals
City Manager
Introduced for: Consent
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City Solicitor
Finance Director
CITY OF BANGOR ORDER
Date: 10/23/2017
Item No: 17-377
Assigned to Councilor: Sprague
10/23/2017 17-377
Authorizing Purchase of Front End Loader from Chadwick BaRoss in the Amount of $165,527 and the Use of
$40,650 in Equipment Reserve Funds for a Portion of the Cost
Be it Ordered by the City Council of the City of Bangor that, the bid for a front end loader is hereby awarded
to Chadwick BaRoss in the amount of $165,527 and that $40,650 of equipment reserve funds be utilized for
this purpose.
City of Bangor Bid Tabulation
Bid: Front End Loader
Bid No. P18 - 020
Bid Opening: September 20, 2017
Beauregard
Chadwick-BaRossTB Equipment
Equipment, Inc.
Bangor, MEHermon, MEBangor, ME
ItemDescriptionPricePricePrice
Front End Loader183,527.00197,250.00192,000.00
1
Plus guaranteed max. total cost of repairs for 5
2
yrs/4,500 hours (equal to fulfillment bond)- - -
Subtotal (line 1 & 2):$183,527.00$197,250.00$192,000.00
Less guaranteed buy back amount at end of 5
390,000.00 85,000.00 45,000.00
yrs/4,500 hours
418,000.0010,000.0020,000.00
Less Trade in price for a 2002 John Deere 624H
Total “Life Cycle” Bid Amount:
$75,527.00$102,250.00$127,000.00
IN CITY COUNCIL
OCTOBER 23, 2017
CO 17-377
PASSED
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CITY CLERK