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HomeMy WebLinkAbout1997-10-15 97-415 RESOLVEIOUNCIL ACTION Item No 9)-415 Date: 10.1599 Item/Subject: RESOLVE: Appropriation from Equipment Reserve Account for AcquDition of One Pick-up Truck Responsible Department: Administration Commentary: The pick-up truck assigned to the Maintenance Division of the Packs and Recreation Department is in need ofreplaeauvd. The vehicle is a 1984 with 108000 miles. More importantly, the vehicle is severely meted and will and pass inspection, although we had planned to get one more year of service from the vehicle, because replacement had been planned for next year, no fonds were allocated m the Motor Pool Division's Fy95-98 budget. Staff is rmommend"mg that a used vehicle (4 -wheel drive with plow) be purchased for the Department and that the normal bid procedure be waived in order to select a vehicle and negotiate a price. The Equipment Reserve Account has a content balance of $387,961 plus an anticipated FY97 Motor Pool close out addition of approximately $100,000. p 1 Department Road Mnoager's Comtperta: nn.., u.� f�dgtp �x,pgK( City Manager Associated mformntion: Resolve, Memorandum from Motor Pool Director Budget Approval: FmxIwe Director Legal Approval: Introduced for _Passage First Reading Page— of-Referent 97-415 Assigned to Councilor Leen October 15, 1997 _ CITY OF BANGOR (TITLE.) �RMAQt............ _:�.P.kS°PS!.a.!!O_°.tram Equipment Reserve Account Por......_..._ Acquisition of One Pick-up Truck By W City Csuaeil of the GN ofBaN,nr: RESOLVED, a sum not to excwd Pi9eem thousand dollare ($15,000) is hereby appropriated£ the purchaze ofone (1)usei pick-up track from the Equipment Reserve Account (100-35'122000). Said sum shall he credited to Motor Pool -Capital Outlay. Vehicle PurchaseAccount (110]-91001150). IN CITY COUNCIL October 15, 1997 First Reading exit IN CITY COUNCIL October 27, 1997 Passed eCLm 97-415 RESOLVE Appropriation from P.nulmment Reserve Account for Acquisition of One Pick-up Truck 9]-415 MEMO TO: Bob Farraa FROM: Randy Mace SUBJECT: Parks & Rae Pick up Truck PATR: UCC. 2, 1994 The four wheel drive truck that Parks & Bee uses has come to the end of its useful life. At a recent service it was noted that the truck has rusted to the point that it is unsafe to be on the mad. Along with the rust damage , the mechanical condition of the truck is very poor. The amount of time and money that it would take to put this truck back into fair condition as mere than the truck is worth. Considering the low mileage, heavy duty work load that this truck has for a duty cycle, I -would like to request that I be authorized to purchase a late model four wheel drive plow truck to take the place of Unit 54. 1 would ask that $15,000 be appropriated from the equipment reserve account to use for this purchase. Given the fact that each used vehicle is unique unto itself, and that when the right vehicle is Gated, the transaction will need to be completed in a very timely fashion; T would request that the normal bid process be waived. I believe in this instance the best value for the City is to spend $15,000 for a used vehicle that will meet our needs rather than spend $23,000 - $25,000 for a new vehicle. The City will realize equal life from the used vehicle due to the duty cycle of this particular vehicle. During the interim period, I have loaned Parks & Ret the Motor Pools truck in order to be able to meet their work schedule. Please call if you have any questions or need any additional information v _ardinq this matter.