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Home My WebLink About1997-04-14 97-177 ORDERCOQNCH. ACTION Doe: April l4, 1997 Iambic. 97-177 Item/Subject: Energy N4 a m nSary sfor IAghfing Retrofit Responsible Department: Police Department,Motor Poal& Bus linage, Imager Auditorium, City Norasinng Facility, Health & Welfare, and Fire Station #6 Commentary'. Only one bid wasrecaved muthe energymanagememAighmagretrofit projects. Norescobid$123,255 for all projects, less approximately $18,460.00 in Bangor Hydro incentives. The actual mnonrtt of incentive may vary with the actual amount of savings realized ages completion of the projects. (These incentives were the reason given by Sebego Enagy, and others for not bidding on these projects.) See attached pricing spreadsheet for individual project costs and projected savings. These five lighting retrofit projects will substantially complete the installation ofeoagy efficient lighting inmost City buildings. The projects are projected to save over $35,000.00 peryem, a payback ofless than three years. This contract award was reviewed by the Finance Committee on April 7, 1997 and tegument to the City Council with a recommendation for approval - see attached materials from Finance Committee meeting. Managers Comments' rappt6wO glw& City Manages Associated Information: Firunce Committee lte arnmendnrion, Pricing Spreadehea Budget Approval: Finance Director Legal Approval: M a (y , City Solicitor introduced For:( Passage_ First Reading_ Worst 97-177 MROM to fanalor Leen April 14, 1997 CITY OF BANGOR (TITLE) Orbgrt Retrofit Projects,,,, By rM aty CauacB of City ofBouyyr. ORDERED. TWT David N.Pellegrino, Purchasing Agent is hereby authorized to execute pwchase orders f lighting retrofit projects with Namara ofFreringham MA and Bangor totaling $123,0255Ao less approximate incentives of $18,46000. IN CITY COUNCIL April 14, 1997 Passed cxxY ERK 97-U] ORDER Title, Authorizing the Award of Energy Management/ Lighting Retrofit Projects ................................... Aeeipud to .......unci..... Councilman CITY OF BANGOR 97-177 e` 1 AWARD RECOMMENDATION PROPOSALITEM(S): Fant ManasemmtSarvmsfor Liehtine Rnrofit DEPARTMENT: Police Department. Motor Pool & B Correct Senior Auditorium Citv Nursing Fac Gtv & Health & Welfare and Fire Sorriest k6 Requisition No.: None Account Number. 7915-91001100 Budgeted Amount $None Available Balance: 510]'/6300 Total Amount of Award Recommended: $104.794.00 (net -mat vary with amount ofHanaor Hvdro incentive Vendor Recommended: Horsens Number of Requests Sent: 13 Number of Proposals Received: 1 Date Advertised: Febmary 26. 1997 Proposal Opening Date: March 19. 1997 Past Experience with Vendor: XEzceEnin—Good _ Fah— Poor No prior experience Bra experience, references checited or other method of vendor reliability established . OTHER COM MNTS Award the contracts for the various hurting retrofit projects to Noresco of Hanger, the only bidder at $123,255.001ess approximately SI8,460.00 m Bmeor Hydro incentives. The actual amount of incentive may vary with the actual amount of saviors realized after completion ofthe projects. (These incentives were the reason given by Sebct o Energy, and others for not bidding on these projects). See attached prichm spreadsheet for individual project costs and projected savings. These five lighting retrofit projects will substantially complete the installation of energy efficient ligating in most City buildings. The projecs are projected to save over $5,000.00 per year, a payback of less than three years. We have compacted a number o"horning, retrofit projects over the previous two -three years and have realized savings from 9% to 30% per year. +° CITY OF BANGOR 97-17' ' � � AWARD RECOMMENDAT70N PROPOSAL ITEM(S): Ener¢ Ma aemmt Services for Lighting Retrofit DEPARTMENT: Police DecmmcM, MotorMolor PgO& Bus G Bangor AudiAuditonum Civ Nur aFaCWM & Health & We ue and Fre Station i6 APPROVALS CITY CQLNCM FINANCE COMMITTEE: Date: 97-177 b Memorandum To: EdwmdA. Barret. Chir Ink urger Prom: DmtdK Pellegrino, Purchasing Agent Doe: 09/18/1996 Subject Energy Efficient Ligho�g Project The attached letter from VOMSCO outlines lighting retrofit projects for the rema'udng nine City departments. The proposed projects include a reinstated incentive from Hanaor Hydro. The revised total ccs to the City is now 5122,20100 doom from $153,985 00 These projects provide a projected savant of over $50,000 per year or a maximum three year payback without counting the avoided maimenum costs for lamp and being: replacement. The departments that have already retro&ted their fighting have realized the following savings. Department Date of Completion Average monthly savings City Hall April 1995 29% Ahpon April 1996 9% Auditorium May 1996 30% Fire December 1995 11% The proposed energy saving projects are truly one of the best investments the City can make. They not only reduce operating costs but also reduce mahnrnance cons and improve the interior appearance of cur buildinas. Please give these projects a high priority for any available capital funds. 97-177 PRICING The following table presents the project prong and savings estimates by facility proposed.. This Proposal is based upon the following assumptions: (1) Average cosi of electricity, including demand and applicable taxes, is $0,10 IMM h. (2) Project casts Include cogs and responsibility for disposal of fuorescent tubes and ballaem (3) Project Casts a55ume non-union labor rates. (4) Excludes any applicable State of Maine Sales Tax. (5) Lighting levels before and after the retrofit will remain the same. (6) Hours of operation are based upon direct Interviews with the occupants of the building. (7) The amount of incentive Ndicated herein is based on the anticipated amount of kWh estirnmed to be reduced. - he actual amount of incentive may vary reasoning upon the actual measures Installed. To the extent the Amount of Incentive differs, the Net Cost of the Project to the City of Bangor will differ, accordingly. In aggregate the approximate breakdown of pmposed costs is as follows: Category Percentage MatMl91 60 Labor 27 Program Management Construction Mancoament - DesignandEngmeer:ng t Parretti wonc 3 Disposal of Hazerceus'Nesle 4 Total 100 Bangor city Bangor Malar Pool warnings Flee Police and Bus Bangor Health & Station No. Department Barn Au6tNrlum Welfare No 6 Total Project Coer: $11$53 530,457 535,265 543,953 $2.022 5123.255 Estimated NORE500 $2,381 54.204 Si 34439 5543 SIT461 Incentive. NO Cori 54,172 $25,253 528.370 539,519 51479 $104794 Annual Savings: $6.419 ai 960 511269 $9,104 51,303 $Cc.i a` Net simple Pay Back: 143 Years 352 Years 252 Years 4.34 Years 1.14 Years 295 Yams Estimated has Bayed 1266 26. e4 43.08 3325 495 12053 Estimated Total 64,194 74,600 lIZU6 91038 13,028 355.596 Annual kWh Saved This Proposal is based upon the following assumptions: (1) Average cosi of electricity, including demand and applicable taxes, is $0,10 IMM h. (2) Project casts Include cogs and responsibility for disposal of fuorescent tubes and ballaem (3) Project Casts a55ume non-union labor rates. (4) Excludes any applicable State of Maine Sales Tax. (5) Lighting levels before and after the retrofit will remain the same. (6) Hours of operation are based upon direct Interviews with the occupants of the building. (7) The amount of incentive Ndicated herein is based on the anticipated amount of kWh estirnmed to be reduced. - he actual amount of incentive may vary reasoning upon the actual measures Installed. To the extent the Amount of Incentive differs, the Net Cost of the Project to the City of Bangor will differ, accordingly. In aggregate the approximate breakdown of pmposed costs is as follows: Category Percentage MatMl91 60 Labor 27 Program Management Construction Mancoament - DesignandEngmeer:ng t Parretti wonc 3 Disposal of Hazerceus'Nesle 4 Total 100