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Home My WebLink About1996-12-23 97-60 RESOLVECOUNCIL ACTION Date: 12-23-96 Item No 9]-60 Item/subject: Resolve, Appropriation of Funds for the Purchase of One Transit Bus Responsible Department: Administration Commentary: This Resolve would appropriate funding for the purchase of one transit bus for the City of Bangor. The Federal Government would provide 75% of the estimated cost of $170,000 while the City would be responsible for the remaining 25$, oran estimated $92,500. Fluids from the city would come from two sources: (1) the Bus Capital Reserve Account $20,000 and (2) the City Equipment Replacement Reserve Account $22,500. The attached memorandum describes in greater detail the background on this matter. The Municipal Operations Committee reviewed and approved this item at their meeting on 12/27/96. W, ' A DEPARTMENT HF.AO Manager•® Comrenta: QOAI U 4. w km aoA9 ,V�a.r,M .''�.am'^"`D°f,. 0 0lz�/ Associated Information: Resolve, Background Memorandum Budget Approval: FINANCE Dr OR Legal Approval: �TY�OLI _Introduced For Passage First Reading Pageof Referral Assigned to cooncilot Leen December 23, 1996 97-60 CITY OF BANGOR (TITLEJ �ReWJLVAppropriation of Funds for the Purchase of one ................ _.... _.... _.... _.._..._.._... _........ _...._.... _......... _... _........ _.... _.._.. Transit Bus By My Couselo/tiw City of Ba .. BBSOLVBD, That an appropriation of $170,000 is hereby approved for the purchase of one transit bus to be funded from the following revenue sources; Maine Department of Transportation anticipated funding $127,500, Bangor Bus Reserve Account 100-35722100 in the amount of $20,000 and Equipment Replacement Reserve Account 100- 35722000 in the amount of $22,500. Be it further resolved that the Finance Director shall establish suchaccountsas are required to properly record the transactions for this purchase. IN CITY COUNCIL December 23, 1996 97-60 First Leading R E S O L V E CITY CLUCK Appropriationof u fFunds for one Purchase Or Me IN CITY COUNCIL Janus" 13, 1997 Passed "tr: F cxxY c 97-gY j% IU121&(432jel)[IILI]M To: Municipal Operators Committee From: Robert W. Factor, Director of Administration and Human Resources Subject: Capital Needs - The Bus Date: November 15,19% The recent comprehensive study of The Bus performed by Tom Crickcbr and Associates made a series of recommendations to improve operation of the system. In addition m those recommendations, several of which will be implemented in the near future, the study detailed capital needs of the system through the year 2000. Of those identified needs, the most important and expensive concem is the replacement of six City of Bangor buses. Under the replacement schedule developed by Crlckchr, Bangor would replace two buses in 1998, three in 1999 and one in 2000. The new buses would replace the existing Beet of Bluebird buses which were purchased in 1986 and currently have approximately 350,000 miles of me. Buses average 35,000 to 45,000 miles per year. The Federal Transit Authority (FTA) defines 10 years of use m 350,000 miles as the threshold at which buses quality for federal replacement fording at the 80% Federal and 20% Local cost sharing formula. Because of recent federal funding reductions to Mass Transportation, there does not appear to be sufficient federal funds to purchase all of We needed bases from the Section 5307 program. There is, however, a chance that other federal fords ma be available that could help fund the purchase of buses. If additional funds can be obtained, it is possible that the proposed plan to purchase five buses could occur (see Chart 1). If no additional funds cam be obtained, it would appear that only two regular size buses and one small bus could be purchased (see Chart 2). In order to have the State Department of Transportation seek and apply for these additional funds, the City needs to prepare a letter oflaterestIment. This letter would need to indicate that the City was interested in seeking additional funding as well as indicating that it would raise the local share necessary to match the federal funds. It is estimated that the cost of each bus will be in the range of $170,000, of which $34,000 is the local share and $136,000 is federally funded. Five buses would require approximately $170,000 in local funding. Currently, Baogorhas approximately $35,000 in its Bus Reserve Account. These fords have been generally used to match federal dollam for other capital replacement items such as engines and transmissions. At this time, we are asking for approval to permit the City Manager to prepare and send the letter to the State which would allow them to seek further federal funding. Although 9I-60 this letter would not formally commit the City to buy the buses, it would indicate am intent to follow this course of action. It is clear that without another source of federal funding, The Bus will not be able to follow the replacement schedule identified in the study, and it is not certain at this point that these additional funds can be found or obtained. But given the identified needs, we believe it is prudent to attempt to locate ads neededfureing. Bus Superintendent Joe McNeil and Don Cooper, Transit Planner with the Regional Transportation Agency, BACTS (Bangor Area Comprehensive Planning Study) will be prepared to meet with the Committee on Tuesday to (other explain this request. Should you have questions in the meantime, please feel free to cannot Joe or me directly. RWF/jr ca: Joe McNeil Don Cooper 9]-fi0 � rt BAGTS TRANSPORTATION IMPROVEMENT PROGRAM FY 1938-2000 TRANSR ELEMENT //J RANSR CAPRAL NEEDS -UNCONSTRAINED BY FEOERAL FUNMOO 5937) l% HJ. FwMbp fun6p TypeN Tehrl TNeI FmNq FYb Sary Ma Fl%M C9ek R9eQ FNeM SIN, InAI 1 BRCT6 TMdn ]W.OW 3R.9VJ BB.OW 10A SNZ 8x5IDT J FTp MLi6 Caphl VN IMM4 TNBu 90AW ]],WO BOW 1980 9v3W7 $WpOrt ETb J BhC1S fapSpl TM&n $IOft.O iL9.0]D 1R,OW 1999 SwA9I ]p¢ 5pe 9 FTA B9CF CONI 901)()() MAN 0,00] f9M S 5307 S9p+lEVp s FTA SACTS Capd IN Bu t]S.9oo 10.00 35" 2000 m P.•w 0 FTSIN RSN BAGTS apM T0e&m MOM 62,904) 15AM NW S. TRANSR CAPRAL PROGRAM CONSTRAINED SY FEDERAL FUNDING (8S 5W7) V N0. Fu RrdVl TpeN PmJM ToI Fm&p FT br C91e9wy Mea FnfM CM PnjM FBMe lu 1 FTA E4C]E CRd iMBiw tA,000 N INNS J9.W0 1888 18 t FTA "A BAfii6 CepW TMBasis 16,1,11 13389 3,3N 1888 Sec5]0] fi 9wS ] FTA fl4CT3 CaFhl MStm;Bu tIO,M' tNA]0 31.0]0 iBW fieA3307 190pea0ie 9 "A BPCR Cepbl in t16,71f 13.M],M 1%B 3 y0) Support Eyry 9 &PCIS Cpphl MBu tA.N] 9JOW ]O.OW A00 � va w 9w B FTA 4ec]s CapffiI ,kms +].m 10,w 2.742 moo ssp9n (SeIt 5 OPERATINGASS STANCE PROGRAM 3O]) NO. 'NIN Tpnaa �� TOW FuaYg QteWN ARID Jct CwY PlegaY W SYN 1 FTA BAGTS Cpeadp MB RlW 1}E8.615 15;758 ]4491 111M17 INS SMSN] ' SW 3 FTA 6ACTg Opeat Md Retie lnSIwS 152750 J0p91 1.]]3,811 INS Su'.SN] Tn BUK 3reG BACi9 Opeg FO 1.m8.0T5 153J58 bAH 111]P17 XAO sevum SP -m.0 97-60 CITY OF 73 HARLOW 8TOR7 MLARGER, MAINE 04401 AINE EXECUTIVE DEPARTMENT TE:.2mnaw4w Robed W. Farrar, Dineor of McReuRatim. so Human Resources To: Municipal Operations Committee From: Robert W. Farrar, Director of Administration and Human Resources Subject: Update - purchase of Bus Date: December 13, 1996 in November, staff met with the Committee to discuss upcoming needs concerning Bus replacement £or Bangor. At that meeting, we noted that federal funding for capital acquisition was decreasing and that there did not appear to be sufficient federal funding for the Bus replacement schedule recommended in the recent consultant's report. Authority a given to request that the State Transportation Department attempt to locate funds to help bridge the anticipated shortfall. Although the State has been unsuccessful to date in locating existing funding opportunities, there is money available from an older Section 3 grant that is available for capital needs. This was money that had been allocated to Eastern Maine Transportation, but was turned back when their operation ceased. This money could be used to purchase a Bus. Given that we have a need to replace several busses for Bangor and also given that we know that federal funding for upcoming Bus replacement will be limited, staff recommends that we take advantage of this opportunity. This grant is under the alder 75% federal and 25% local match formula. With the estimated cost of a bus at $170,000, the City share would be roughly $42,500. we would recommend using $20,000 from the Bus -Capital Reserve Account, (leaving approximately $20,00 for other previously identified capital needs) and acquiring the additional balance of $22,500 from the Equipment Reserve Account (current balance $401,500). Generally, there is an approximate one year lead time for bus acquisition and a recommendation at this point would not result in payment nor receipt of the bus until winter/spring 1998. In order to plan for this purchase _ and commit the federal funding, we would recommend approval and the appropriation of the estimated local match. Staff will be present at Tuesday's meeting to discuss this further and to answer any questions that you may have. cc: Joe McNeil, Bus Superintendent Don Cooper, BACTS