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HomeMy WebLinkAbout1996-11-13 97-16 ORDERCOONCIL ACTION Item No. 97-16 Date 11-13-96 Item/Subject: ORDER, Adopting City Event or Activity Entrance Fee Policy Responsible Department: City Manager The attached policy has been developed to address concerns which have been raised regarding free passes provided to City Councilors for the Bangor State Fair. Generally, it requires Councilors and City employees to be treated in the save member as other members of the public for admission to vents or activities which which a fee is charged. With the aa ception of recent events regarding the Fair, this is the policy which theCity has traditionally followed. Adoption of this policy by the Council will assure that our practice is supported by a written policy endorsed by the Council. Department Head Manager's Carmen F444�q I / City Manner Associated Intervention: Order, Policy Finance Director Legal Approval: �f 1tY go1'ci[or1CY Solicitor Intr:! d For Passage First Reading Referrals - Page _ of 97-16 A*igmW WCounNm Leen November 13, 1996 _gyp CITY OF BANGOR (TITLE.) MTDBT opting City Event11 ar Activity 91ntrance_Fee Policy By Us City Count of a$ Cog ofBnn . ORDERED. THAT the attached "City Event on Activity Entrance Pee Poky" is hereby adopted. ' IN CITY COUNCIL. November 13, 1996 96-16 Passed 0R 0EP CITY CLEHK Title, Adopting City Event or Activity Entrance Fee Policy 9]-16 Policy No. P.8.0 CITY EVENT OR ACTIVITY ENTRANCE FEE POLICY 1.0 PURPOSE This policy is intended to provide guidance to Members of the City Council and staff regarding the treatment of Councilors and employees wishing to participate in City activities or events for which an admission fee is normally charged. 2.0 POLICY - In general, City Council Members and employees are to be treated in the same manner as other citizens and members of the public for admission to activities or events for which a fee is charged. Council Members and employees are expected to pay such entry fees and shall not request or receive free adMission for themselves or complimentary admission for others. This shall include but not be limited to such events as: the Bangor State Fair, concerts and other paid admission events at Bass Park and the use of City facilities and services such as the Golf Course or Sawyer Arena. 3.0 IMPLEMENTATION 3.1 City employees who are responsible for such events shall not provide free admission to Councilors or employees or to any other individual at the request of Councilors or employees. 3.2 Requests for free admission or for other preferential treatment shall be reported to the City manager. where such requests originate with a member of the Council, the Manager shall inform the Chair of the City Council or, should the Council Chair be directly involved, the Chair of the Council Finance Committee. 3.3 The City Manager, with the assistance and support of the Council Chair,shall be responsible for the day to day interpretation and enforcement of this policy. 4.0 RIGRT OF ACCESS ANO PARTICIPATION 9.1 Nothing to this policy shall be interpreted in such a manner as to deny to any Councilor or employee the same rights of access and participation which are provided to members of the general public. Policy No. P.8.0 5.0 EXCEPTIONS 9)-16 The following limited exceptions are granted to this policy. Councilors and employees shall be allowed free admission to: 5.1 events where the sponsor of the event has requested that such individuals be present to provide a welcome, to formally represent the City or to otherwise fill a appropriate ceremonial function. 5.2 Such individuals are active participants in such events through assigneents as contest judges, game participants, announcers, etc., where ethers with such assignments are provided with free admission. 5.3 The fairgrounds during the Bangor State Fair for purposes of inspecting the grounds, participating in events designed to publicize the activities of the fair, serving as volunteer workers, or to meet with Bass Park or Fair staff on items related to City business. 5.4 Events or activities sponsored or co-sponsored by the City where the Council has authorized waiver of admission fees to such individuals. 5.5 Events at which employees are assigned to work as a normal part of their job duties or due to special requirements of the event. This shall include duty extras for employees of Police and Fire or other outside or non -duty employment which requires an individual's presence as part of their outside job duties. 5.6 Events or activities which are offered as a recognition to employees through the Employee Performance Award and Service Recognition program or as as incentive for participation intheCity's annual Combined Charitable Campaign. 5.7 Events or activities where employee admission is paid by a third party with no direct relationship with the City. 6.0 REVISIONS The City Ravager or members. of the City Council may eccesuand changes to this policy from time to time. Such changes meet be approved by the full Council prior to becoming effective.