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HomeMy WebLinkAbout2011-12-06 Planning Board Minutes PLANNING BOARD OF THE CITY OF BANGOR MEETING OF DECEMBER 6, 2011 MINUTES Board Members Present: Miles Theeman, Chairman Paul Bolin Charles Boothby, Alternate Member Doug Damon John Kenney John Miller Andy Sturgeon City Staff Present: David Gould Peter Witham Miles Theeman, Chairman Sturgeon called the meeting to order at 7:00 p.m. In the absence of member Williams, Alternate Member Boothby was asked to vote. NEW BUSINESS Item No. 1: Site Development Plan and Site Location of Development Modification approvals to construct a 392 sq. ft. pavilion for use as a covered smoking area located at 308 Godfrey Boulevard in an Airport Development District. City of Bangor, applicant. Mr. Toby Michaud with CES, Inc. represented the applicant. He indicated the application was a fairly small project creating a shelter for returning troops at Bangor International Airport. The new building and associated sidewalks would create about 465 square feet of new impervious area. Member Damon asked who would maintain the structure and would it be open to the general public. Mr. Michaud indicated the building and surrounding area would be maintained by the Airport as well as the Four Points Hotel Staff. The pavilion would be open to the public. 2 Planning Officer Gould indicated that this is an application for Site Development Plan and Site Location of Development Act Modification approvals to construct a small shelter for returning troops. Due to the nonsmoking rules in the Airport Terminal it would give people a place to smoke outdoors with some shelter from the elements. As some Board members may be aware the City reviews Site Location of Development Applications under delegated authority. Procedurally, the Planning Office reviews applications for completeness, when complete they are forwarded to Department of Environmental Protection (DEP) the DEP has a 30 day review period in which to exercise review authority. On notice from the DEP the City schedules the item for the Board’s review. Mr. Gould noted Staff recommended that the Board grant Site Development Plan Approval as well as Site Location of Development modification. Mr. Bolin moved that the Board approve the Site Development Plan and Site Location of Development Modification to construct the smoking pavilion at 308 Godfrey Boulevard in an Airport Development District, City of Bangor Applicant. Mr. Boothby seconded the motion. The Board voted 7 to 0 in favor of the motion. Item No. 2: Planning Board Review of 2012 Meeting Schedule. Planning Officer Gould explained that Staff develops the schedule of meetings in advance for the Board to review and catch any potential conflicts with holidays and other dates that may prove difficult to attain a quorum. The Board’s consensus was rd that July 3 was likely a problematic date due to its proximity to the Holiday. In addition the Board elected to leave out meetings on during school vacation weeks in ___ and April. Mr. Gould noted that if the duration between meetings would cause an undue delay in a project the Staff would notify the Board concerning holding a special meeting. The Board voted 7 to 0 in support of the proposed schedule of meetings for 2012 as amended. APPROVAL OF MINUTES Item No. 3: Planning Board Approval of Minutes. Chairman Theeman indicated that the Minutes of the November 1, 2011 and November 15, 2011 meetings were in order. Mr. Bolin moved to approve the Minutes of both meetings, as printed. Mr. ____ seconded the motion, which carried unanimously. 3 Other Business Planning Officer Gould distributed the list of Planning Board members and their Terms. Members whose term expires in 2012 will need to reapply through the Clerk’s Office to be review by the City Council for appointment. While the process may begin in January it sometimes takes several months for the appointments to be complete and we would anticipate Board members would serve until replaced. Chairman Theeman indicated he hoped that Members Kenney and Sturgeon would reapply. Member Damon noted he was fortunate to attend a Maine Municipal Association (MMA) training session last year and found it very helpful. He asked if similar opportunities would be available in 2012. Mr. Gould noted that MMA offers these training sessions at various locations in the State and sometimes they are close to Bangor and Board members are urged to attend. The Planning Office will forward any notices of such meetings and we will cover the cost of attendance for any Board member who wishes to attend. Mr. Gould also noted the City legal office can do an overview of potential issues the Board should be familiar with, Right to Know Law, Exparti Communication, Conflicts of Interest, Procedural Due Process, etc. Chairman Theeman thought that might be a good item when the Meeting Agenda is short. There being no further items for discussion, the meeting was adjourned at 8:18 p.m.