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HomeMy WebLinkAbout2007-06-19 Transportation and Infrastructure Committee Minutes Transportation & Infrastructure Committee Tuesday, June 19, 2007 Minutes Councilors Attending: Richard Stone, Frank Farrington, Susan Hawes, Geoffrey Gratwick Staff Attending: Jim Ring, Brad Moore, Tony Caruso Others Attending: Members of Local Veteran’s Group Committee convened at 5:00 p.m. CONSENT AGENDA 1. Sewer Abatement Request: 19 Clinton Street, Account #073173-WWTP (Request Attached) Councilor Stone moved to pass, Council Farrington seconded with no discussion. 2. Sewer Abatement Request: 372 Hammond Street, Account #065302-WWTP (Request Attached) Councilor Stone moved to pass, Council Farrington seconded with no discussion. 3. Sewer Abatement Request: 3 Boynton Street, Account #0740016-WWTP (Request Attached) Councilor Stone moved to pass, Council Farrington seconded with no discussion. 4. Airport Passenger Statistics for April 2007-BGR (Materials Attached) Councilor Stone requested this item be brought back along with May’s statistics so the Committee may have a conversation with Rebecca Hupp and noted that this items should not be placed on the Consent Agenda. REGULAR AGENDA 5. Garelick Farms-Sewer Rate Increase-WWTP A proposed surcharge for Garelic Farms was reviewed by the Finance Committee. The surcharge would include a 6% increase in January and July 2008. (Materials Attached) Item tabled due to Garelick Farms inability to attend, postponed to next TIC meeting. 6. Proposal to Install American Flags Along Godfrey Blvd.-BGR (Materials Attached) There was a request several weeks ago by a local veterans group to install American flags along Godfrey Boulevard on light poles owned by Bangor International Airport. The proposed 1 would be a temporary attachment to the poles for the purpose of dedicating Godfrey Boulevard as “Troop Greeter’s Way”. The group contacted the City Code Department, to which there were no issue with the proposal. Bangor International Airport recommends approval. Members of the Veteran’s group were in attendance and extended the new Department Commander, Paul Lareau’s greetings of pride to the City Council and explained there would be approximately 54 flags with 3 X 5 ball bearing, flag won’t wrap around, with stainless steel band to attach to the pole. The placement of the flags would have 2 flags on 34 poles and the remainder staggered. Councilor Farrington asked about protocol for sunrise/sunset, to which the response was as long as it is in “good taste”, no lights are necessary and no need to remove at night. There was discussion of upkeep and intention of how to reduce vandalism which will be the responsibility of the American Legion. Councilor Hawes requested the timeline of the temporary naming of “Troop Greeter’s Way”, the anticipated timeframe would be from July to September/November. The group requested the City dedicate the temporary renaming of Godfrey Boulevard with the American Legion sharing in the program. James Ring mentioned this would need to be brought to full Council and a proclamation made and that Godfrey Boulevard is part of Bangor International Airport and part public way. Jim mentioned he would discus with the City Manager June 20, 2007 in the morning to try to place this item on the next Council Meeting. Councilor Stone recommended approval and Councilor Farrington seconded. Councilor Hawes requested the notification of the attendees if this item will be placed on the Agenda or not. And also noted during this timeframe the arrival of the 5000,000 troop will have come back, to which there will be a presentation and a key, estimated time of arrival would be end of July, early August. 7. Maine Department of Transportation Cooperative Agreement-BGR (Materials Attached) Tony Caruso explained Maine Department of Transportation had notified the Airport regarding procedure changes in the agreement process to expedite contracts during the approval and reimbursement process. This would speed up the approval process by assigning a contract number and project level. These funds are matched 2.5% through the AIP Program, allowing the Airport to incur and receive reimbursement for expenses prior to the execution date of the project, prior to the close out date of project, once receiving official notice to proceed from the FAA to proceed, the beginning of incurring cost and then issue back to the State for reimbursement. Legal has reviewed, recommend and ratified by Council. A suggestion to follow up by the Transportation and Infrastructure Committee was made. Councilor Stone referred to the letter from MDOT and requested clarification regarding final note/invoice amount of reimbursement amounts listed. Tony Caruso stated The Airport works with the FAA and State on a five year program. Projects are estimated and budgeted in advance and to this point has never been a problem. Historically costs of projects at the Airport are allocated, the actual invoice to be reimbursed. Councilor Stone also asked if the 2007 projects would fall under this process, if some were already started. Jim Ring replied by informing the Committee that this is something that the Engineering Department has encountered with highway type projects. Typically, when receiving such, there would be an order to execute an interlocal or municipal State agreement. This consists of local and state funds and is a new step in the Cooperative Agreement because of some of the funding variability in Federal funds that come for transportation projects. Jim referenced the ADA Heavy Vessel Dock having issues after signing the agreement, received bids funds were curtailed considerably, it’s a mechanism for the State or somebody else to be on the hook to provide money when there isn’t money there. If that’s the case other projects will get cut, so this is the solution they came up with, a “place holder” which lets them off the hook when no funds are available, at least for this year. Suggested these be signed so as to be line to receive funds when it is available, which also shortens the review and award time. Councilor Farrington referred to page 57, section 4 regarding State not backing up Airport project becoming the responsibility of the airport, then next paragraph – either party postpone, suspend, abandon or otherwise terminate in thirty days. Didn’t recall this in other agreements and suggested to be sure of funding. Councilor Hawes requested new wording, which Tony will check into. This was approved by legal and request to go to full Council. 2 Councilor Farrington moved with the caviat with full disclosure to full Council with type of agreement. Councilor Stone seconded. 8. State of Maine Fire Marshal Lease Agreement-BGR (Memo provide by Airport Director, Rebecca Hupp and Lease Agreement Attached) Tony informed the Committee the Fire Marshal’s office had contacted them in April 2007 inquiring about possible storage space for the response vehicle. They have had difficulty trying to secure storage space. There is an adequate, “unuseable space” in the back corner of one of the hangars. This will be a three year contract with the City of Bangor for Ninety- two dollars a month based on square footage of unit and cost per square foot of $5.56. The Airport recommended approval. Councilor Stone inquired as to the responsibility if roof leaks, equipment damage. Tony informed him there was a new fire suppression system and no know problems with roof. Councilor Farrington moved and Councilor Stone seconded. 9. Ruslan International Contract-BGR (Memo provide by Airport Director, Rebecca Hupp and Contract Attached) Tony stated that this was a standard ground handling contract between Ruslan International who operate 17 heavy transport aircraft and are looking for a port of entry. Ruslan is tasked with initiating agreements with airports for ground handling and the proposed contract would be for three years, to expire in April 2010. The contract defines ground handling requirements and the pricing of services. The revenue average presently coming into the Airport is $48,000 and is expected to be $145,000 per year. The Airport and Legal Department recommend to approve. 3