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HomeMy WebLinkAbout1998-06-22 98-271 ORDER_UNCI[. ACTION Date: June 22, 1998 Item No. 98-2]S— ItaNBubjecn Toilet Room Renovations, Phase I Responsible Department: PutchasmgBass Park Coounentary: Four bids were received fm the Phase I Toilet Renovations a[ the Bass Park Complex and the bids tangedfwm$IM,475.Mto$148,387.00(seeattachedbidtabulation). Thelowbidwasreceivedfrom P.M. McKay of Nashua, NH and was higher that engineer's estimate of $80,000.M. Thiseatimatewas based on a pmlituin ewi per squm foot ofthe new toilet room areas, the estimate was not updated ager the final design was completed and it did not include the more expensive equipment and materials - sea attached letter from WBRC and project fund spreadsheet for a more complete explanation of the Project cons and funding availability. All bids were reviewed by WBRC Enginews'ArchitMs and were found to be in order. The qualifications of the low bidder, P.M. McKay have been checked and P.M. McKay is considered to be well qualified m perform the work required to satisfactorily complete the project. The award of the contract to P.M. McKay in the amount of $124,475.00 was reviewed by the Finance Committee on Sune 15, 1998 and refs ed to the City Council with a recommendation for approval. Departrnimt H Manager's Comments: City Manager Associatedlnformaron: Bid Tabulation and Awmd AxovrmendationrQ aumuutC. Budget Appmvd: Finance Director Ixgal Approval: /1 pVA City Solicitor Introduced For: X Passage_ First Reading _Reforml Aseignadm Cowcil« 8aidacci June 22, 1998 CITY OF BANGOR (TITLE.) 5P1rUrt Authp.^":g Contrect Award f"T«Iet Rom _Rwovahons Phase lffi Bass Pork Complex BY tM city ccmww Of IXM of Bay -* ORDERED, TUT David N. Pellegrino, P chasing Agent is hereby authonzed to execute aconkact andpurchwe order with P.M. McKay & Sona for$IN,475.00 for the Phase I Toild Room Renovations at Bass Park Complex. IN CITY COUNCIL June 22, 1998 Passed Councilor Tyler Abstained 4s n_ o CI CLEFS 98-2]1 ORDER Title, Authorizing Contract Award for Toilet Room Renovations Phase I at Bass Park Complex ............. 4....................... ......... ........ I.................. �9.W Aeeigned to ........ .... unnilnan 98-271 1 1144, CITY OF BANGOR - AWANO RCOMMENDA77ON BID ITEM($): Toilet Removatious DEPARTMENT: Bass Park Comolex BUDGET REFERENCE: Requisition No.: none Account Number: 8371-91008700&8375-910087M Budgeted Amount: $72008.39 Available Balance: $89737.72 &$92088.39=$161826.11 Total Amount of Award Recommended: $ 124,475.M Vendor Recommended: P.M. McKay. Inc. Number of Bids Sent: 13 Number of Bids Received: 4 Date Advertised: May 14 1998 Bid Opening Date: May 27. 1998 Past Experience with Vendor: _Excellent_ Good_ Fah_ Poor_ No Prior experience If no experience, references checked or other method of vendor reliability established X OTHER COMMENTS: Award the toile[ room renovations contract to PM. McKay & Sons ofNeshue, NH, the low bidder a$124,475.00. Swattached letter from WBRCfar a description of the scope of work, an explavafion of the budget estimate mW the reasonableness of the bid. Also sce attached update of the Capital Project for the Auditorium and Civic Center. This award is confingent upon City Council approval as it is over $100,000.00. CITY OF BANGOR Page 1 of 1 BID TABULATION Bid Opening: May 27,1998 Tnll FT RFNOVATIONR - RASS PARK - P.M.McKay85ons Nashua, NH Noyes Construction Glenbum, Maine ITEM DESCRIPTION Oly. UnNPrice Total Price Unit Price Total Price Total Pdce 1. Toilet Renovations tj 1. Toilet Renovations 1 Is24,475.00728,250:00 dUnkTotal 71128 TOTAL AMOUNT BID 134 500.00 148 387.00 TOTALAMOUNTBID _24475.00,250.00 — -- _ - Bowman Brothers New ort, Maine A.M. Kervin Conswction Ham an, Maine ITEM DESCRIPTION - _y. Unit Unit Price Total Price Unit Price Total Price 1. Toilet Renovations tj Is I 134,500.00 148,387.00 TOTAL AMOUNT BID 134 500.00 148 387.00 98-2)1 WBRC ARCHITECTS • ENGINEERS Jane 10, 1998 Mr. Mike Inter Bangor Civic Center & Auditorium Bass Park IN Duatton Street Bangor, ME 04401 RE: 2584.01/Bass. park Toilet Renovations Dear. Mike: In response to the recent budget issues on the bativoom portion of the Bass Park improvement issues please now the following: o As you will recall the project was setup in sonority fashion with the intend to bid each phase in the order of importance. The order determined was: — 41 - Men's/Women's Toilets — 42 Food Corot H3 - Civic Center Improvements It was understood that the overall budget ($250;0002) would not be exceeded, however, an early priority item could exceed budget as long an overall balance was maintained. o When the design for the toilet facilities was done it was acknowledged that this area, unlike finish areas in other spaces, would most likely never be redone in the remaining life of the facility. This was in pan recognizing that the original bathrooms had received virtually no improvements since iridal construction. o With this in mind, the design reflected high quality, high performance plumbing products, and importantly a highly durable and attractive interior finish of ceramic the on walls and flan. o The design also incorporated not only the expansion (by double) ofthe space but also replaced all plumbing fixtures with commereiat grade flushometer type with sensors. The original plan was to add new fixtures but to retain existing futures where possible. eWMWWoIsne Tit mv�wnmm Emau:wawsrn.am m+ca.s 8Wh s"w oawreaf m+mw a.'mamxrw.a nmcarts mwncaw n.cmacv., amnm.r�n,• uea.sa.ma Mr. Mike Dyer Page 2 o .This new interior finish together with, a concealed perimeter lighting system is whet we have come to expect m current faci7iues similar to ours. o The fax bids that were reviewed are all very tight in competence indicating the bid urns reasonable compared to all other bids. In fact, the difference between the two low bids was 3.5%. M. Rolmraq P.E., ASID 1MR/dma BASS PARK PROJECT STATUS At June 12,1998 Pro'ect Bud et Exceeded mere Encumbered Balance % E&E Basketba6 Elco" Engineering 7,200 24,102 4,352 (21,255) 3952% COME ruction 1559fi8 71416_ 6305 _ 78.247 448% 163,168 95,519__ 10,657 56,992 65.1% Civic Center Roof Engineering 9,710 8,974 0 736 92.4% COEEOE on 190 626 140 9, 81 15 648 33 998 82.2% -- 200,336 149,955 15,648 34,733 829% Civic Center Interior Engineering 2,000 0 0 2,000 0.0% Construction 101, 0 0 _ 10ni457 0.0% _ 103,45] -457 U 0 103,457- 0.07 Auditorium Concessions Engineering 4,000 3,149 0 851 78.70/, Construction 78 766 0-60 78 76 _ __ 0.0% _ - 82,766 3,149 0 79,617 3.8% Auditorium Rest Rooms Engineering 1,500 0 0 1,500 0.0% CormmcOon 70920 0 0_=7_92 0 __._ 0.0% _ 72,420 a o _ 72,420 0.07 Auditorium Air Ducts Engineering 10,000 1,670 0 8,330 16.7% Construction 25 999 4415 0 21 584 _ 17.0% 35,999 6,085 0 29,914 16.9% All Projects Engineering 34,410 37,895 4,352 (7,838) 122.8% Construction 6237W 216812 21953 384972 38.3% -- 658.147 25470'1 26 OS 3]]135 42.7%