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HomeMy WebLinkAbout2011-09-07 Finance Committee Minutes Finance Committee September 7, 2011 Minutes Councilors: Bronson, Blanchette, Durgin, Nealley, Longo Staff: Cyr, Gambrel, Hupp, Morgan 1. Consent Agenda a. Bids Awarded by Staff – August 2011 As recently approved by the Finance Committee and the City Council, Cyr noted that bids are allowed be awarded at the staff level if under $50,000 and if meeting certain parameters: i.e., the low bid, City experience with the vendor. In the month of August, staff awarded the Aircraft Septic System to A.A. Randall & Sons, the overhead door installation at the Airport to A.A. Randall & Sons, and the boiler stack replacement at the Airport to A.A. Randall & Sons. A motion was made and seconded to approve the consent agenda. The vote was unanimous. 2. Bids/Purchasing a. Airfield Signage – Airport – Moulison North - $325,900 Cyr said a bid was recently issued to replace a number of the airfield signs related to the illuminated guidance signs, the foundations upon which the signs rest as well as runway distance signage and foundations. Two responses were received, and staff recommended award to the low bidder, Moulison North, in the amount to $325,900. Staff anticipates that this will be an AIP project which requires that bids go out first, a price received before actually submitting as an AIP project. The Council has previously authorized the application to the federal government. This item will appear on the upcoming Council agenda for final action. A motion was made and seconded to approve staff recommendation. The vote was unanimous. b. Truck Bodies – Fleet Maintenance – Bid tab and recommendation to be provided at meeting Cyr requested that this item be bypassed. The Fleet Maintenance Director would like additional time to review the responses. c. GIS Mapping – Engineering – Kappa Mapping Inc - $16,325 During the recent budget process, approximately $40,000 was set aside to enhance the City’s GIS mapping. Staff would like to develop digital assessing maps in GIS format and suggested subcontracting some of the work with others in the community so that the layers can be built. Proposals were received from two local companies who specialize in this type of work, Sewall Company and Kappa Mapping Inc. Staff recommendation is to award the contract to Kappa Mapping Inc. in the about of $16,325, which is the lowest proposal received. Gambrel clarified that this item was also discussed at last evening’s Infrastructure Committee meeting. Responding to Longo, Cyr said that Kappa is located in Bangor. Morgan felt it was important to use a company familiar with Bangor. A motion was made and seconded to approve staff recommendation. The vote was unanimous. d. Utility and Control Point Survey – Engineering – Sewall Company – $23,675 Cyr requested that this item be bypassed. Blanchette asked for a date at which this item will return to the agenda. Cyr noted that this item will be going out to the competitive bid process. It will come back to the Committee as a bid item. Bronson noted that Item b. was bypassed and needing for further information from staff. Adjourned at 5:15 pm.