HomeMy WebLinkAbout2012-10-01 Finance Committee Minutes
FINANCE COMMITTEE
October 1, 2012 at 5:00 p.m.
Minutes
Councilors: Gratwick, Durgin, Blanchette, Sprague, Longo and Weston
Staff: Cyr, Conlow, Wardwell, Beaton, Dawes, and Courtney
Others:
1. Consent Agenda
a. Report of Bids Awarded by Staff – September 2012
Durgin opened the meeting stating that there are 4 bids awarded that fall within the
dollar range permitting award without referral to the Committee.
1. Epoxy lining for tank #4 at BIA - $47,950
2. Uniform rental at Public Works from Unifirst Corp. - $18,000 annual cost.
3. Minivan lease for WIC from Quirk Auto, $12,200 down payment and
$71.48/month for 36 months
4. Traffic poles for Public Works – Highway Tech Signal Equip.- $17,480
Weston made a motion to move Consent agenda, it was seconded and approved.
2. Bids/Purchasing
a. Runway Deicer – Airport – Cryotech Deicing Tech - $49,800 (estimated
annual cost)
Cyr explained to Blanchette that this is an estimated cost that includes an annual
10,000 gallon quantity, (weather conditions playing a large roll). This is bid for a 3
st
year period with a fixed price for the 1 year. In the event that cost increases are
excessive, the City can terminate the contract and go out to bid again.
A motion was made to move to Staff Recommendation, it was seconded and
approved.
b. Wi-Fi Service – Airport – New England Communications – $23,852
Cyr explained that BIA has been piggybacking off the Sheraton network. We have
received traveler complaints, and have spent a significant amount of time addressing
them. This will bring the service in house, pay for routers, equipment, installation
but the price does not include the monthly service. The monthly fee for internet will
be $250.
The recommendation is to award to low bidder at $23,852. A motion was made to
move staff recommendation, it was seconded and approved.
c. Request to Waive Bid Process – Curbing – Public Works - Dirigo Slipform -
$25,500
In response to a question from Gratwick, Public Works Director Wardwell explained
that concrete has been proven to be more stable, longer lasting material than
asphalt. Granite was not considered due to the high costs.
A motion was made to move staff recommendation, it was seconded and approved.
Cyr then asked for additional approval to appoint Dirigo Slipform as sole vendor for
now, as there are currently no other vendors able to provide this product. Wardwell
explained that Dirigo’s pricing has been stable for the past 7 to 8 years, but if the prices
increase significantly, there are other materials and other options to consider.
A motion was made to approve recommendation, it was seconded and approved.
Committee adjourned at 5:11 p.m.