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HomeMy WebLinkAbout2013-06-17 Finance Committee Minutes FINANCE COMMITTEE June 17, 2013 @ 5:15 pm MINUTES Council Members: Longo, Blanchette, Baldacci, Sprague, Civiello, Durgin, Gallant, Nealley Staff: Cyr, Conlow, Caruso, Hathaway Others: 1. Bids/Purchasing a. Emergency Services Radio Amplification System – Cross Insurance Center – Whitten’s 2 Way - $64,823 Finance Director Cyr states that this is a new requirement for new construction over a certain size in the City of Bangor and required by our Code of Ordinance. Basically they are repeaters so fire and police officers inside are always able to communicate with each other as well as back to dispatch. It’s a safety issue. The recommendation is to award the contract to Whitten’s 2 Way in the amount not to exceed $64,823. Councilor Nealley moved staff recommendation, all agree, approved. b. Building 195 HVAC Upgrades – Airport – Radigan Mechanical – $159,400 Finance Director Cyr states that the City received 9 bid responses. HVAC is a dual fuel burner so we have options depending on pricing fluctuations. Staff recommendation is to award the contract to the low bidder, Radigan Mechanical, in the amount not to exceed $159,400. If there is any money left over of the $500,000, the 25 ton air handler will be replaced at that time. Councilor Gallant asks if we’ve worked with Radigan Mechanical before. Cyr states that we have not but Luc Dionne, building maintenance supervisor at the Airport, has vetted all bidders and was very happy with Radigan and we will be working with them as well at staff level for a much smaller unit. Councilor Baldacci moved, Councilor Gallant seconds, approved. c. Finson Road Bridge Replacement – Engineering – Lou Silver - $222,525 Finance Director Cyr states the Finson Road Bridge is close to being weight & travel restricted. Staff recommendation is to award the contract to Lou Silver in the amount of $222,525. The replacement of the Ohio Street Bridge is on the 2014 budget and staff recommends lowering that amount and adding it to the replacement of the Finson Road Bridge. Councilor Durgin asks if there is any State funding in this project and Cyr states no, it is all City funded. Councilor Blanchette asked Director of Public Services Art Morgan if Finson Road, which is a connector road, will be closed down completely or if 1 lane would remain open. Director Morgan states that the GC feels that closing the road would expedite the work as well as be better for safety and he agrees. Councilor Blanchette wants to be sure the residents on that road have significant notice as well as commuters. This would be a Fall project. Councilor Baldacci moved, Councilor Gallant seconds, approved. d. Odlin Road Resurfacing – Engineering – Pike Industries - $257,893 Finance Director Cyr states this is a BACTS Project. Staff recommendation is to award the contract to the low bidder, Pike Industries, in the amount of $257,893. All bids came in over the allotted amount by about $20,000. Staff will be requesting additional th funding at the BACTS June 18 meeting. Another option is that the City can pick up the extra costs as an increased local share or we will go back and renegotiate the contract in regards to scope of services with Pike Industries. Cyr will send a message to Council if the City will be picking up any of the extra costs. Councilor Gallant moved, Councilor Sprague seconds, approved. e. Stillwater Avenue Resurfacing – Engineering – Pike Industries - $165,190 Finance Director Cyr states this is also a BACTS project. Bidders again are $20,000 over the allocated amount from BACTS so again we will ask BACTS to increase the amount and if not we will renegotiate the scope of service with Pike and the City may pick up the extra costs after the Council has been notified. Staff recommends to award the contract to the low bidder, Pike Industries, in the amount of $165,190. Councilor Baldacci moved, Councilor Gallant seconds, approved. Adjourned at 5:33 p.m.