HomeMy WebLinkAbout2015-09-07 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
Wednesday, September 9, 2015
(Immediately Following Government Operations)
Councilors in Attendance: Plourde, Faircloth, Sprague, Nealley, Graham, Durgin
Staff in Attendance: Cyr, Conlow, Dawes, Caruso, Heitmann
1. Consent Agenda
a. Ratifying execution of a modification to the Law Enforcement Officer (LEO)
Reimbursement Agreement program, Other Transactional Agreement (OTA)
between the Transportation Security Administration and the City of Bangor
Motion made and seconded to recommend approval to the Council. Motion
passed unanimously.
b. Ratifying execution of an application for the FY 2016-FY 2018 Law Enforcement
Officer (LEO) Reimbursement Agreement program, Other Transactional
Agreement (OTA) between the Transportation Security Administration and the
City of Bangor
Motion made and seconded to recommend approval to the Council. Motion
passed unanimously.
c. Council Order, Authorizing Grant Application in the Amount of $150,000 from
MDEP for Capehart and Penjajawoc Phase II
Motion made and seconded to recommend approval to the Council. Motion
passed unanimously.
2. Bids/Purchasing
a. Multiple Vehicles – Fleet Maintenance – Darlings Ford - $49,742, Quirk Ford -
$30,468, Whited Ford - $34,526
Motion made and seconded to approve staff recommendations. Motion passed
unanimously.
b. Catch Basins & Manhole Adjustments – Public Works – Federal Program
Integrators - $65,914
Motion made and seconded to approve staff recommendation. Motion passed
unanimously.
d. Metal Castings – WWTP/Public Works – Ti Sales - $62,794 (estimated)
Motion made and seconded to approve staff recommendation. Motion passed
unanimously.
e. Request to Waive Bid Process – Public Works – Highway Tech - $33,480
Staff request to waive bid process to allow for increased standardization of
traffic equipment. Motion made and seconded to contract with Highway Tech.
Motion passed unanimously.
f. Request to Waive Bid Process – Airport Fuel Farm – Veriforce LLC - $40,000
Staff request to waive bid process to work with the Company who had reviewed
and researched our current fuel farm operations, equipment, facility, damage
prevention measures, records and documentation management and training to
develop an a complete operations and maintenance procedures manual, and an
integrity management plan for the fuel farm system at BIA. Motion made and
seconded to contract with Veriforce LLC. Motion passed unanimously.
g. Request to Waive Bid Process – Airport – PNM Construction - $17,740
Staff request to waive the bid process to allow PNM Construction work on an
additional section of roofing. PNM previously was awarded the contract through
the bid process to perform roof work on a variety of roofs, including part of this
roof. PNM agreed to hold the pricing that was originally bid for this additional
section. Motion made and seconded to contract with PNM. Motion passed
unanimously.
3. Amendment to American Folk Festival Note
The American Folk Festival’s request to modify the repayment terms of their note
to amend the annual payment to a ten year amortization of the outstanding
balance with all other terms and conditions remaining unchanged was presented.
Motion made and seconded to recommend the amendment to the full Council was
made. Motion passed unanimously.
4. Energy Efficiency Program Discussion
Councilors Plourde and Faircloth presented a request to allow staff to move forward
with the development of a comprehensive energy efficiency program that could be
offered to owner occupied residents. There are various forms of investments that
could be considered as well as the final form of the program itself. Committee
members were supportive of promoting energy efficiency. Members discussed the
desire to integrate existing programs, limit the administrative burden to staff and to
focus on City properties as well. Motion made and seconded to direct staff to work
with Councilors Plourde and Faircloth to develop a draft program to be presented to
the Finance Committee for further review in October.
5. Assessor’s Update
Item rescheduled to next Finance Committee meeting due to time constraints.
6. Executive Session - 1 MRSA Section 405 (6) (c) Disposition of Real Estate
7. Open Session – Executive Session – Disposition of Real Estate
Recommendation(s)
Motion made and seconded to recommend sale of property to full Council. Motion
passed unanimously.
Meeting Adjourned 6:20 pm