HomeMy WebLinkAbout2015-12-07 Finance Committee Minutes
FINANCE COMMITTEE AGENDA MINUTES
December 7, 2015 @ 5:15
Councilors Present: Baldacci, Graham, Faircloth, Durgin, Nealley,
Nichols, Perry
Staff Present: Conlow, Cyr, Drew
1. Consent Agenda
a. Report of Bids Awarded by Staff – November 2015
b. Update on Diesel Fuel Contract – FY 2017
Motion made and seconded to accept the consent agenda items. Motion
passed unanimously
2. Bids/Purchasing
a. Radio Maintenance – City Wide – Whitten’s 2-Way
Motion made and seconded to award the contract to Whitten’s 2-Way,
motion passed unanimously.
b. Document Management – City Wide – General Code
Staff reviewed the process undertaken in the selection of the vendor as well
as provided information about the software capabilities. Councilors
questioned whether references were checked, the process that would be
undertaken as well as the implementation timeline. Staff responded that
references were all positive, that names would be provided so that Council
could see the public portal element. In addition, it would be a phased
implementation that would require significant staff involvement up front to
set up, allow for process improvements and start with day forward
documents. The selection of a back scanning vendor is currently underway.
Exact pricing would be based on the licensure level that is determined in
conjunction with the vendor. Funds would be first expended on the
software and the balance to back scan. It is likely that this will be a long
term project requiring some amount of annual appropriation beyond just the
annual licensing fees.
Motion to recommend award of contract to General Code to the full Council
was made and seconded. Motion passed unanimously.
c. Sale of 147 Court Street - $4,800
Motion to recommend sale of property to the full Council was made and
seconded. Motion passed unanimously.
3. Energy Program Status
Staff provided an update on two energy program initiatives that would be
forthcoming for Committee and Council review. The first being an energy
program for residents. This is a continuation of the efforts brought forward by
Councilors Faircloth and Plourde earlier this fall. Staff will be drafting a
comprehensive Residential Energy Program that encompasses the points raised
by the Councilors as well as incorporating the resources of Efficiency Maine. On
a related note, City staff has been working with an engineering firm as part of
Efficiency Maine’s large customer that is developing a full range scoping audit
of City facilities to identify energy saving opportunities within City facilities.
That report is expected to be available sometime in January.
4. Assessor’s Update
The Assessor reviewed the recent State Valuation Analysis, Report of
Assessment Review and The Annual Sales Ratio Report required by the State of
Maine, Maine Revenue Services Property Tax Division as well as the business
personal property letter.
Adjourned 6:15 pm