HomeMy WebLinkAbout2016-09-07 Finance Committee MinutesFINANCE COMMITTEE MINUTES
September 7, 2016
(Immediately following Business & Economic Development Committee)
Councilors in Attendance: Plourde, Perry, Baldacci, Graham, Durgin, Nealley,
Nichols
Staff in Attendance: Cyr, Conlow, Swann, Canders, Wardwell
1. Consent Agenda
a. Ratifying Quitclaim Deed - 156 Elm Street
b. Quitclaim Deed - 25 Randolph Drive
Motion made and seconded to accept consent agenda. Motion passed unanimously.
2. Bids/Purchasing
a. Request to Waive Bid — Traffic Detection Equipment — Public Works — Highway Tech
-$22,320
Motion made and seconded to award contract to Highway Tech. Motion passed
unanimously.
b. Sewer Department Roof Insulation — WWTP — Standard Waterproofing - $46,650
Motion made and seconded to award contract to Standard Waterproofing. Motion
passed unanimously.
c. Jet A Refueler (Lease/Purchase) — Airport — SkyMark Refuelers LLC - $195,000
Staff provided an update on this item. The recommendation is to lease a unit from
SkyMark Refuelers for a five-year term in the amount of $31,800 annually. This is the
first effort in replacing the aging aircraft refueler fleet that was acquired by BIA from
Exxon Mobil. The newest unit is 15 years old and the estimated useful life is 10 years.
At the end of the five year term the City will have the option to acquire the vehicle for
its fair market value at that time.
Motion made and seconded to recommend to the City Council to execute lease
documents for a SkyMark Refueler. Motion passed unanimously.
d. Building 456 Modifications — Airport — JM Brown - $191,658
Staff provided an update on this item. This work involves moving the deicing operations
from its current location that is being newly leased to C&L Aviation. The Council
previously approved using $150,000 of BIA reserves to provide the funding. The
reserves will be replenished from the sale proceeds of airplane parts and tires. The
initial bid price is in excess of the appropriation. BIA staff is working with the low bidder
contractor to value engineer (reduce expenses by making changes to scale and scope of
the work that does not impact its operation or safety) the project costs to the approved
budget. BIA staff have accepted changes bringing the project cost to within $10k of the
budget.
Motion made and seconded to recommend award of the contract to JM Brown to the
City Council. Motion passed unanimously.
e. Electricity Supply — Maine Power Options
Staff reviewed the options currently available in the marketplace to purchase electricity
supply. Electricity supply can be purchased directly from a supplier, through a broker or
an aggregator. Each option has benefits and risks. The City has been working with
Maine Power Options (MPO) for approximately 15 years and have received excellent
service. Navigating the electricity supply market is technical and requires highly
specialized knowledge.
Motion made and seconded to recommend designating Maine Power Options as the
City's aggregator for electricity supply to the City Council. Motion passed unanimously.
f. Fuel Contracts — Dysart's and Maine Energy
For the last couple of years, the City has fixed its price for diesel fuel for up to 18
months into the future. The current fuel contracts are set to expire at June 30, 2017.
Staff is seeking authorization to extend the contracts for one year and allow staff to
execute fixed rate pricing fuel contracts. If such contracts are executed an update will
be provided to the Finance Committee.
Motion made and seconded to recommend extending the fuel supply contracts and
allowing staff to execute fixed rate contracts to the City Council. Motion passed
unanimously.
g. Sale of 91 Larkin Street — Jennifer DeGroff - $2,200
Staff reviewed the processes undertake to sell this property — offer to abutters and two
sealed bid processes. The recommendation is to sell the property to the sole
respondent to the second sealed bid process. It was noted that the respondent is a
member of the Bangor School Committee.
Motion made and seconded to recommend sale of property to the City Council. Motion
passed unanimously.
Meeting adjourned at 5;58 pm