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HomeMy WebLinkAbout2016-03-07 Finance Committee Minutes�ILFTiriliwiwA1jt.lgooj&1469 M11 gi:�� pi�111111 1 11:10% 11ir 1. Consent Agenda a. Report of Contracts Awarded by Staff — February 2016 b. Workout Agreement — 5 D Street Birch Hill Estates c. Workout Agreement — 68 Silver Road d. Workout Agreement — 42 Winter Street Motion made and seconded to accept items on Consent Agenda, motion passed unanimously. 2. Bids/Purchasing a. Overhead Door Maintenance — City Wide — P.D.Q. Door Company Motion made and seconded to award contract to PDQ Door, motion passed unanimously. b. Records Conversion Services — City Wide — Records Management Center Motion made and seconded to award contract to Records Management Center, motion passed unanimously. c. Request to Waive Bid Process — Community Connector — Maine Military Authority - $122,564 Motion made and seconded to recommend award of contract to City Council, motion passed unanimously. 1. Bid Schedule Fttaff provided an update on the need to extend the City's insurance coverage contract for one additional year to allow for adequate time and resources to undertake the banking services bid. 3. Presentation of FY 15 Audit — Runyon, Kersteen & Ouellette The City's external auditors reviewed the results of the FY 2015 audit. Items reviewed included general fund revenue and expenditure variances, fund balances, collection rates, financial data related to the City's three major enterprise funds; Airport, Sewer and Bass Park. In addition, the auditors reviewed the City's 1133 and MAAP audits as well as the management letter. All reports are available on the City's website as well as a copy of the power point presentation. MIT$=