HomeMy WebLinkAbout2016-05-02 Finance Committee MinutesWZYTf flly�'
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Councilors in Attendance: Sprague, Durgin, Nichols, Graham, Nealley, Perry,
Faircloth
Staff in Attendance: Conlow, Cyr, Johnston, Bishop, Hathaway, Theriaul
Rudzinski, Seymour, Wardwell, Courtney i
Bids/Purchasing
a. Sound Monitoring — Community & Economic Development — Acentech - $18,900
Motion made and seconded to execute contract. Motion passed unanimously.
b. Rock Salt — Public Works — New England Salt - $56.19/ton
Motion made and seconded to recommend execution of contract to City Council.
Motion passed unanimously.
Marketing Services — Health & Community Services — Pulse Marketing Agen(Z'
Motion made and seconded to award contract. Motion passed unanimouslyl
0. Internet Connection (Redundancy) — Finance — Oxford Network
Motion made and seconded to execute contract. Motion passed unanimously.
Armor Protected Vehicle — Police — Lenco Inc - $208,772
Chief Hathaway reviewed the request from the Police department to purchase
an armor protected vehicle. He emphasized that the need for the equipment
was solely to protect the safety of officers and provide a tool to assist in
resolving violent situations more. He recognized that this type of equipment
can be viewed negatively by some but assured the Committee and public that
the use of such a vehicle would be very. In addition, he provided photos of the
proposed vehicle. The vehicle would be white and would not appear to be
military in nature. He is very concerned about the public's perception of his
department and his officers. He emphasized the department's focus and goal is
peaceful resolution of every situation through conversation.
Councilors indicated their support to protect our officers in these types of
difficult situations and are aware of how other incidents involving similar
equipment around the country have generated public concern.
Members of the public spoke both for and against this purchase. Those
opposed, while indicating their support to protect police officers, cited concerns
of militarization of police departments or the need to spend those resources in a
different way. Those in favor spoke to the need to safely address violent
situations to protect not only the police officers but civilians as well.
Motion made and seconded to recommend the purchase to the City Council.
Motion passed unanimously.
f. Biofilter Project — WWTP — T Buck Construction $2,275,275
Staff reviewed the bid recommendation made available just prior to the meeting
to award the contract to T Buck Construction the low and sole bidder. Staff and
the consulting engineers had reviewed the submission for completeness. The
City has had excellent experience with this vendor in the past. The actual cost
of this work is substantially lower than had been anticipated in January for a
multiple reasons. The January estimate was based on the
conceptua I/prel i m i nary design phase and included potential undetermined work
that may need to be included as well as potential pricing escalation. The final
design did not include any unknown tasks, nor was any pricing escalation
necessary. Lastly this bid was for a somewhat unique project and in general
recent bid pricing has been below market estimates.
Motion made and seconded to recommend award of contract to City Council.
Motion passed unanimously.
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Motion made and seconded to recommend Workers Compensation Settlement
City Council. Motion passed unanimously. I
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Motion made and seconded to approve hardship abatement. Motion passed
unanimously.