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Home My WebLink About1998-01-12 98-82 RESOLVECOMCIL ACTION Date: January 12,1998 Rem No. 98-82 Item/Subject: RESOLVE, Appropriating $30,480.00 ($22,000.00 from the Equipmera Reserve Account and $8,480.00 from the Bus Reserve Account for the purchase of a transit bus with lift Responsible Departrnent Purchasing/Motor Pool Commentary: This Resolve would appropriate$22,000.00 form the City Equipment R e Account and $8,480.00 bornthe Bus Reserve Account in order on purchase an additional heart bus. The two appropriations equaling $30,480.00 represent the City's 20%share with the State DeparAment of Transportation for the purchase of athird bus - see attached memo from Joe McNeil and letter of authorization from the State. Normally the State buys the buses and assigns them to the Bus Division. Since the City will be using Federal Section 9 Grant funds already assigned to the Bus Division, it will have to issue the purchase orderforthebus. The State will serW tMv80%share($121,920.00)to the Citybeforeweissuethe check for the fall amount of the bus ($152,400.00). ui; vz gA Managefs Cosmonauts: GT44xU City Manager Associated Information: Finance Director Legal Approval: C1 ,n City Solicitor vu— Intmoducaul For: Passage X First Reading Refcnal SUBSTITUTE C PY 98-82 (A M) Assigned to Conncilor Tyler .January 12,1998 CITY OF BANGOR (TITLE,) IDQ$QIt1Qy. ._�;r„opriating $30,480.00Y($lo.4e0.00 from the Equipment Reserve Account and $20,000.00 £ron the. Bus Reserve Account) .£an_hhe..xuscAnne...ax..z.3ramaAx..aua..x.ItG..=u... _.... .... ... _....... _............ _.... .... ..... _. By W City Council Wf City 4)Baa . RESOLVED, the amount of $10,400.00 is hereby appropriated fron the Equipment Reserve Account (100-35722000) and that the amount of $20,000.00 is hereby appropriated frau the Eue Reserve Account (100-35922100) and that the total of $30,480.00 is transferred to a WS Vehicle Capital ACcoWt (7727-91001150) to fund the City's 20& match with the State for the purchase of a transit bus with lift. Tee Finance Director is hereby authorised to Cake the necessary action to properly acconnt for these transactions. 98-82 Assigned to comellor Tyler January 12, 1998 CITY OF BANGOR Appropriating $30,480.00 ($22,000.00 from the Equipment Reserve (TITLE.) P601bEa....... _..... _.... .... .... ................ ..........._.._..._..._........._......._.........._........_.. Account and $8,480.00 from the Bus Reserve Account) for the Purchase of a transit bus With lift. By tAe Citg CouMl Ktw LStY KBanpor: ML LVED. themnountof$22,000.00isfe byappropdatedfromlhe Equipment Reserve Account (100-35722000) and that the amount of$8,480.00 is hereby appropriated firm the Bus Reserve Account (100-35722100) and that the total of S30,480.00 is transfered to the BUS Vehicle Account (1111-91001150) to fund the City's 20%match with the State for rhe purchase of transit bus with bid. The Finance Director is hereby authorized to take the necessary action to properly accrue[ for these transactions IN CITY COUNCIL January 12, 1998 First Reading fZzvgcl 1.(S, - IN CITY COUNCIL January 26, 1998 Motion t0 Amend by Substitution Passed Passed As Amended By Substitution ,T am E E S O L Y E Asoraurfacine $30,480.00 (s22. 000.00 from the Equipment Reserve Account and $8,460.00 from the Bus Reserve Account) for the Purchase of a Transit Bus with Lift 98-82 The Department of Transportation recently issued a purchase order for two Thomas ten year buses to W. C. Cressey & Son. new two buses were bought with Section 3 names and will he titled to the State of Maine. The third bus will be an add on using Section 9 funds. This funding source requires the City of Bangor to issue the Purchase Order. The cost of the new buses was $132,400. This requires a 20% match or $31.011. Could you advise me of the necessary steps that need to be taken to issue a Purchase Order for the third vehicle. We need m do this as soon as possible to hold the quoted delivery time and price, enc: a: Dave Pellegrino S'S IdIlIcffm t IIA The Department of Transportation recently issued a purchase order for two Thomas ten year buses to W. C. Cressey & Son. new two buses were bought with Section 3 names and will he titled to the State of Maine. The third bus will be an add on using Section 9 funds. This funding source requires the City of Bangor to issue the Purchase Order. The cost of the new buses was $132,400. This requires a 20% match or $31.011. Could you advise me of the necessary steps that need to be taken to issue a Purchase Order for the third vehicle. We need m do this as soon as possible to hold the quoted delivery time and price, enc: a: Dave Pellegrino m December 22, 199] Mr. Joseph McNeil "The Bus" 481 Main Avenue Bangor, Maine 04401 Dear Joe: Plnauant to our conversation earlier today please find enclosed a copy of the Purchase Order issued by the State for the two 10 -Year buses recently awarded to W.C. Cmwy & Son, Inc. The bid price was $151,800 per Unit with$600.00 per unit in shipping WIN If the City wants to add an additional unit to tiffs order you should do an as soon as possible to hold the quoted delivery rime. You have capital funds available in you cunent Section 9 Grant to fund 80% of the purchase price with Federal fiends. If you have any questions, do not hesitate to contact me at 287-3318. Sincerely, MAINE DEPARTMENT OF TRANSPORTATION Office of Passenger Transportation /) Nathan E. Moulton Capital Progranvs Administrator Transportation Programs Unit NEWn J THE MAINE DEPARTMENT OF TRANSPORTATION 15 AN AFFIRMATIVE ACTION - EQUAL OPPORTUNITY EMPLOYER DEPARTMENT OPTRANSPORTATION 16 STATE HOUSE STATION wVO INE 03T}0016 NND A. RPNOMSPOSE December 22, 199] Mr. Joseph McNeil "The Bus" 481 Main Avenue Bangor, Maine 04401 Dear Joe: Plnauant to our conversation earlier today please find enclosed a copy of the Purchase Order issued by the State for the two 10 -Year buses recently awarded to W.C. Cmwy & Son, Inc. The bid price was $151,800 per Unit with$600.00 per unit in shipping WIN If the City wants to add an additional unit to tiffs order you should do an as soon as possible to hold the quoted delivery rime. You have capital funds available in you cunent Section 9 Grant to fund 80% of the purchase price with Federal fiends. If you have any questions, do not hesitate to contact me at 287-3318. Sincerely, MAINE DEPARTMENT OF TRANSPORTATION Office of Passenger Transportation /) Nathan E. Moulton Capital Progranvs Administrator Transportation Programs Unit NEWn J THE MAINE DEPARTMENT OF TRANSPORTATION 15 AN AFFIRMATIVE ACTION - EQUAL OPPORTUNITY EMPLOYER —A Purcbnse Order Number. STATE OF MAINE Division of Purchases- Sears Once Building SHEPTO: Augu%, Maine M333- Tel. (20])287-3521 ME.DFPT.OFTRANSFORTATION A .NATEMOLTON 916STAMHOUM STATION AUGUSTA ME 06333-0016 INVOICE IN TRUSLICATE TO: ME. DEPT. OF TRANSPORTATION ATTN. NATE MOLTEN p161TATE OUSESTATION AUGUSTA MEM333-0016 RID 19971219006 98-82 PURCHASE ORDER Requisition k: PRIO0178081 Bid I. 98Rm-056 P.O. Dae¢ 12I19M Vendor Cade: E010365205 W.C.3IEY & SONS ' P.O. BOX 326 KENNEBUNK ME 04(CC Delivery Days: 250 L Discount 0.00 9n�Da)z. FOB: DEST. Dine Required: 10116N Temu: N Confirmed: False cpmmntzivw Ornmenhon<: NATE MELTON 20]-28]-3318 Fund A en Or SUWO Appr. AmsLv Obj.Code SuW06'ICode Jobe RW. Cm. 111 1]Ac 1111 III 1111 Requisition Number. M100178091 Usable. - Quantity Unit Deunption Unit Price Total 2 EA NEW 1998 THOMAS TL -9603d FT. 10 WAR HEAVY DUTY 5151,80000 5303,60000 TRANSIT BUSES WITH LIFTS AS PER BID SPECIFICATIONS AND YOUR RESPoNCE TO STATE OF MAINE BID 9 &Rlfi THAT OPENED DEC. 12 1997. THESE BUSES WILL BE USED BY THE CITY OF BANGOR SEE ATTACHED MADE A PART OF THIS ORDER. Total: S303,600,00 Discounted TolaL $303,600.0 Shipping: $1,2110.00 Net Amount st"'St0tal INVOICES MUST BEAR CERTIFICATE THAT NO FEDERAL EXCISE NOR MAINE STATE SALEB AND USE TAKES An INCLUDED M THE ABOVE AMOUNTS. NOTICE: Maine Chemiml Buhsnnce Mail original end duplicate invoices dum ugpurchase � Idevtis,niou law Requirements, read order number and roman number m me institution or paragraph 16 of attachment depmhnent for which goods at Enriched, immediately br} upon shipment of Rome. 3 IFEMIZ£D EdC ONG11STSXOW AR CONSENTSAND ORDER NUMBER MV" ACCOMPANY£ACHSHIPMFM acceptance shall be effeelive which varies tM1e terms berwrOr perform additional terms. Any such Frog "s shall be deemed to Buyer:ISSOg P' rejeeled unless me sly approved by she divbiOn In mitivy R0.YAL000NVCAY,.BVYCRXT Pagell ofPumhue Order Numberk 19971219004