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Home My WebLink About1999-02-22 99-102 ORDERCOUNCIL ACTION Date: February 22,1999 Item No, 99-102 Itan/Subject Extension of Rubbish Collection Contract Responsible Deparlmmt: PurchannitTublic Works Commentary: The City's curbside rubbish collection contract will end December 31,1999 unless the City exercises a six month option M renew it until June 30,2000. This extension was negotiated with Sawyer Environmental Services with an increase of 2.8% in the mane! fee This item was reviewed by the Finance Committee on February 16,1999 and referred m the City Council with a recommendation for approval. Sm attached memorandums for details. qD a t Manager's continents: ^, �CCji�ty /Mena) ger Associated haformation: 6 ,& I aa,aa P Ufa COA- BudgetApproval: FinanceDvector Legal Approval: City Solicitor Introduced For. X Passage_ First Reading_ Referral 99-102 Assigned to Councilor Palmer yebraaxy 22. 1999 CITY OF BANGOR (1IME) (®rbrr Authorizing extension ofSolid Waste Collectlons Contract from January r, 2000 to June 30, 2000. By ted My County of 0e City ofDmn : ORDERED, THAT Edward A. Barrett, City Mangerisherebyauthor'zdtoexecute anoptionto extend the City's curbside rubbish collection contract with Sawyer Environmental Services Nom January 1, 2000 to lams 30,2W0. The armual fee for the six month period will increase 2.8% over the fees in effect from July 1, 1999 to December 31,1999 or approximately $3,735.00. IN CITY MMII February 22, 1999 Notion .for Passage vede and Seconded Passed r CITY IIX 99-102 D NDEN Title, Authorizing Prtanaion of Solid Waste Collections Contract from January 1. 2000 to lose 30. 2000 ..................................... .....�.. j^/ �.�.-. �..n..................... � �Slggni'Oed Mto ^ Councilman 99-102 MEMORANDUM February 16,1999 To: Finance Committee Members From: David N. Pellegrino, Purchasing Ager Its: Curbside Rubbish Collection Contract On October 25,1994 the City executed a contract with Sawyer Envirormenml Services for the curbside collection of refuse. The contract started December 1, 1994 and will be effectivethrough December31,1999. Thecontr (attached)alsoincludesmoptionio extend the tam an additional six months from January 1, 2000 disough June 30, 2000. As noted on pages one, two and three, the contract provides for the wrong escalation of the service fa and labor cost. The labor cost is also subject W an annual CPI -W adjustment as noted in paragraph 10 on page 4. More is also a provision to make minor adjustments for changes N the number of stops. Since December 1, 1994 Sawyer Environmental Services bas provided excellent services to the City and rime privatization of these services have been considered a wmplete success. In our review to either renew or rebid the contract, Anhur Smelts and I met with Paul Barley, District Manager and Gordon Reed, Controller for Sawyer Envhonmermi Services to discuss the possibility of exercising the sir month option- During the meeting the Sawyer representatives were willing W extend the contract but indicated that the 3 % increase for labor would not cover some additional costs that they were experiencing at the PERC Facility. The additional casts involved extensive delays Nat Nor drivers were experiencing to unload at PERO On Tommy 6,1999 Paul Barley proposed to extend the contract to June 30, 2000 with an additional 2.8% manage over and above the contract price or an additional $3)434.61 for the six-month period. See attached copy of his letter. Under the circumstances this increase appears W be reasonable and it is my recommendation the City accept the extra cost and extent the contract with Sawyer. I would inter recommend that the City enter into contract negotiations with Sawyer Environmental Services for the three-year period July 1, 2000 W June 30, 2003. If a mermaids cost can not be obtained through the negotiations Nen five City will issue a RFP with Ne expectation that our Public Works Deparmomn would also submit a proposal W provide the curbside rubbish collation smites. 99-102 RECEIVED Memo Jan 12 1999 fchaSh zpt To: David Pellegrino Pu�n9°f•'� From: Arthur Stockus Date: January 11. 1999 Re: Curbside Rubbish Collecvion Contract extension I have jus received a lever hoar PoW Barley OBWct Manager for S6WYm EvlvonmmtW n Are au (6) out "matter of the r ressame Mashh wuti Beon wreact with We Cry of Baagor, for We aM+rd sour lmuary 1, 20o0 awnPp lune 3B, z000. rx larcr anew am a:pmW tart oxer rronimmmu. As I Mad At, a==, ts, ex¢mie, J mumW1Y Weed spur by but parties hoer a fuM Prue fm We eeeond su (6) meas of the wvnea yeaf. Thu may Armaterm snowed to this mire are the adjustmeNs for Are CPI on the Hour porion of 1M waves prim whit Is equaled out wader ae Optional Su Mush patios on page 2 of 8 of Ille maruxt was rhe adjnsmtem for new habanga and demolition's durmS fiscal 1999. The meakuown of to sixa year of the arrears. mclWwg boa as mea term" lake someaivg like Nis, wia estimates for ale CPI uljm m W and new re lamcew IkuriPion Jut. 1- Dec. 31 lou 1, -Jun. 30 AmuW 1939 M Cats am to six sax to twelve Non t or AmsW Fees 75251 75252 150503 Armed labor Fees 581V 58127 11625`1 panual Fee 133318 le;,", 266751 CPI ( 3%) (on IaWr Fees cmy) 12`13.81 1763.81 368162 Adjutram for new amources(10}) 178.68 17868 357.36 RolMsed luareese (2.8%eau - Mona (moo0u 7 -12) Amu9 Fee) AmuW Tone 133)00.69 )73x.61 )73`1.61, 139036.1 V4Y36.59 If we were to agree to aB it would give Ate Conuxmr a 4.6% Increase from die Fiscal Year 1999 coarxt, rather am tie 3.2% ivaeue sd avn enwmn FY 1998 art F 1999, or a eass"aval 83,736.61 over ae award ujaemttm Provuea at ae crauxt. That, elm dW na address eYawg mYed are ermiovioo of Ate optional period, so 1 �wssure am we will m Pre,vou8 to advevise ala aim eMs am time vent year. How wotid you like to prweW from Me?