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HomeMy WebLinkAbout1997-11-10 98-3 ORDERCOUNCIL AMON Date: November 10, 1997 Lem No. learn/Subject: Road Salt Responsible Departlnent Purchasing/Public Services Commentary: Four bids were received fier burnishing and delivering road salt to the City's salt storage facility and the bid amounts ranged from $34.14 to $44.72 per ton. The Public Services Deparmund had quality tests perfonnN on the salt to be provided from the two lowest bidders- See coached memmarrdum from Arthur Stool us, Public Services Director. Therecommendatiov to award the contract to Penobscot Bay Salt Company of Pittsburgh, PA, the low bidder, was reviewed by the Finance Committee on November 3,1997 and referred to the City Council with a recommendation for approval. �t Manager's Cornments: City Maiagm Associated hdormation: Finance Committce Recommendation, Bid Tabulation, Memorandum Budget Approval: &� 6a / FinanceDirector Legal Approval: y City Solicitor X Passage_First Realing_Refertal 98-3 Amigned b Cormcdw Leen November 10, 1997 CITY OF BANGOR (TITLE.) tdlrUCC,Apthgdi Bbd Award for the Annual Purchase of Road Salt. By W City Comm(! offs IXq ofJlay : OBD&BBD, TMT tlw award of bid is hereby made to Penobscot Bay Salt Company of Pinsbmgh, PA, the low bidda M $34.14 per ton. IN CITY COUNCIL November 10, 1997 Passed 98-3 �_ ���C �I�. O RDE A \� Ty Title, Authorizing Bid Award for the Annual Purchase of Send Salt .... ........ . . ............... ce G. . .............. Coweflmen 98-3 1� r CITYOFBANGOR - AWARD RECOMMENDA770N BID ITEARS): Road Salt DEPARTMENT: Public Services Department Requisition No.: Annual Contract Account Number: 5243-72003400 Budgeted Amount: E 105 000.00 Available Balance: $ 172 331 39 Total Amount of Award Recommended: $102.420.00 Vendor Recommended: Penobscot Bev Salt Company Number of Bids Sent 10 Number of Bids Received: 4 Date Advertised: October 4. 1997 Bid Opening Date: October 15, 1997 Post Experience with Vendor: _Excellent_Good_FaG_Poor X Noprimexper osec If no experience. references checked or other method of vendor reliability established X OTHER COMMENTS: . Purchase the road salt from Penobscot Bay Salt Company of Pittsburgh, PA, the low bidder at $34.14peamn. See attached memorandum from Arthur Stockus, Public Services Director. Lastyear's price was $35.38 Som Cisterns Chwicads. This award is contingent upon City Council approval as it is over $100,000.00. &!4/f/9 III Purchasing Agent APPROVALS CITY COUNCIL FINANCE COMMITTEE: Date: Novmbw3, 1997 98-1 Memo To: Dave Pellegrino Front Arthur A. Stockus Date: October 28, 1997 ReSalt Bids I have completed a review of the annual bids for Rack Salt, December 1, 1997 through November 30, 1998. As a part of this review I have had S, W. Cole Obtain samples from the slockpiles of the two lowest bidders for analysis for gradation and water content. The results of the analyses are attached for your information. The Iwo lowest bids are separated by only a 0.14 per ton or about 8 420 over the 3,000 tons used in the bid for comparison, Penobscot Bay Sall Company, 600 Ross Ave., Pittsburgh, PA 15221 was the low bidder at S 34.14 per ton. The second bidtler was Harcros Chemicals Inc., 50 Lamabee Road P, O. Box 537, Westbrook, Me 04098 at S 34,28 per ton. PenBay is a company new to salt supply in Maine while Harcros has been the successful low bidder in othat for the past several years. The State of Maine has awarded salt bids to PenBay In at least three Districts within the State this year. I have checked with the District Three lab and with Bill Gormley the Maintenance Oirectorwhhregardtotheirexpenencewith PenBay, The State lab recons Nat the salt meets their specifications but has a higher then allowable water cement which they are controlling through economic sanctions included in the bid specifications. There have been same problems as well with deliveries as the contract for hauling the saltfor PenBay resides with a small independent hauler. He is often hauling with Onlyoneortwotrucks. Harcros on the Other hand has had H. O. BOuchand moving their sail for Na past few years and Our orders have been filled Immunity with a flee of (mass. Given ime size of the sag storage shed that Oe City has a delivery ofsalt will last sufficiently so that minor scheduling problems on the pan of the hauler should not Incnnvenlenee the City. The analysis Of the samples of sail by S. W. Cale provided some unexpected results. The sample form PenBay passed the sieve analysis but was at or near the allowable limps on the fine end of the grain sizes for the sample, The sample from the Seton bidder, HamrOs, failedihesteve analysis exceeding the allowable limits for the(nest bell(no. 30 sieve) byelmost60%. The specifications required the salt to conform to the gradations specified without any variations. The analysis also measured Me water content ofthe sail with the Paull salt sample showing a192% moisture content and the Hamper sample a 0.11% moisture content. Theallowabtemotaturecantent specified was 0a%. There were provisions in Me emendations for Salt with a water content over the specified OS%. There were reductions in be bid price for each 0.1% change in the bar 0.5% and further adjustments for a water cement between 1.0% and 2.0 %. Under the conditions of the specifications if the sail delivered to Public Works them Pe -Bay were to remain at the 1.92% moisture content there would be a deduction of 15% from the bid pace quoted. This would mean that Ne cast of the salt to the city at a moisture content of 1.92% would be S 29.02, The high moisture content may present some caking prchapar down the road, but at this point I cannot find any reason to discard the low bid for Me second bid. I would recommend awarding to the low bidder Penobscot Bay Sail Company, with the understanding that we rgktly adhere to the penalties outlined in the specifcafi0ns for moisture content, with any delivery with a moisture content of saer 3 0% being Immediately rejected and removed them Public Works at the expense of Penobscot Bay, lt Company. CITY OF BANGOR Page 1 of 1 BID TABULATION Bid Opening: October 15, 1997 Haroros Chemicals Cargill Salt Incorpomletl Westbrook, Maine price North Olmsted, Ohio Unrt Total Unt Total 2. EM- PFoiOB i4e f sStoc PNe QT�O U1oMT Pry 6 28 1T08 000 008 000 2,840 pp Price,2 734 160.00