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HomeMy WebLinkAbout2001-08-13 01-312 RESOLVEItem No 01-3;<;_ Date: Auuuu 13, 2001 Item/Subject: RESOLVE, Ratifying Execution and Delivery of Amendment to Contract for professional Services with Carol R. Johnson Associates, Inc. -- Penobscot River Development project Responsible Department: Legal Commentary: By Counal Order 01-149, dated March 14, 2001, the Council authorized the execution of an agreement with Carol R. Johnson Associates, Inc. for site plan and landscape design services for the Penobscot River Development Project. The Coundl has also authorized funds for a similar project for West Market Square and connecting in the Waterfront. ThIs Order will ratify, Ne execution of an amendment to the contract with Carol R. Johnson Associates, Inc. for those additional services. City Manager Associated Irllormathal: Amendment Finance Director City Solicitor Introduced for Consent Agenda _Z_ Passage _ First Reading Page 1 of 10 Referral 01-312 daeigoed to Cwailor Crowley Augost l3. 2001 CITY OF BANGOR (TITLE.) Resolve, Ratifying Eeeation and Delivery of Amendment to Contract for Professional Services with Carol R. Johnson Associates, Inc. -- Penobscot River Development Project �. ✓.7r7 THAT the action of Edward A. Barrett, City Manager, In executing and delivering an Amendment to Contract for Professional Services, between the City of Bangor and Carol R. Johnson Associates, Inc., Is hereby ratified and confirmed. A copy of said instrument is attached to this Resolve and is incorporated by reference. IP UW WORCIL Asgast.13. 2001 Passed C< (TITLE,) eatifyim¢ ssecation aml gelivory of ameadmeof to Contract for 12ofeeaiwal ..... Services v1tL Carol A. Sotmson Maociates. Inc. - renobacot vexv opmeot xol act Assigned to Umdler C&!e:� -0 01-312 ?l� AMENDMENT TO CON]RACT FOR PROFESSIONAL SERVICES i This Amendment is made this, - day of/�- 2001, by and between the CITY OF BANGOR a body politic w the State of Maine (herM�ufler "City'), and CAROL R JOANSON ASSOCIATES, INC., a corporation with offices in Cambridge, Commonwealth of Massachusetts (hereinafter"Consultant'). WITNESSETH: WHEREAS, the City entered into a Contract for Professional Services with Consultant dated April 18, 2001(hereinafter "Cmmaa h and WHEREAS, the parties wish to expand the scope of the said Contract_ - -- NOW THEREFORE, in consideration of the mutual promises and covenants contained in this Amendment, the parties hereto agree as follows: 1. Consulmm agrees m prmdde the persmnel, supplies, equipment and labor necessary to perform the services outlined in Consularm s West Market gainers and Connections to the Waterfront Proposal for Landscape Architectural Services dated May 29, 2001 attmhead hereto as Exhibit A and incorporated into this Amendment by reference. 2. Consultant shall Schoch: invoices for payment in accordance with Section 9 of the Contract. 3. Compensation: In addition m the compensation provided for in Section 8 of Ne Com t, the City agrees to pay Consultant for Sert ices and reimbursable expenses hereunder according to the Proposed Scope of Services for the CRIA Design Tenn contained in Exhibit A, in an amouot not to exceed $32,635 in professional fees to CRIA and $1,500 in reimbursable expenses to CRJA, an mount not fees to exceed $10,000 for Jon Roll & Associates professionaland $1,500 in reimbursable expenses related to providing San Roll & Associates, Inc. professioml services. It is expressly agreed that the City shall receive all statements or bills for services provided under this Amendment, and shall and does guarantee full payment of the same W the Consultant provided that, in no case shall the [enol payments for the Services required for this project exceed its established total budget of $45,635 without the express written approval of the City Said statements or bills for services shall be sent to the City mombly, shall be submitted separately from work performed under the April 18, 2001 Contract for Professional Services, services provide by CRIA under this Amendment and services provided by Jon Roll & Associates under this amendment shall contain an itemivation oftime by task and cost pertesk on an hourly basis. d. Except as otherwise stated in this Amendment, the terms; ofthe Coutmet for Professional Services dated April 18, 201 remain un Imaged and in full force sad effect 01-312 IN WITNESS WHEREOF this agreement has been executed, seeded] and delivered as of the day and year first above written. Y'DeSs \j r� _.._ -- . _ yanva� Z Witness I= OF BANGOR By: Edward A. Barre0, Its: City Manager CAROL ACAROL R. JOS.Mc. _ It Harty S. I o Its: Pre 'd May 29, 2001 01-312 Mr. Rodney McKay, Director Department of Community and Economic Development City of Bangor 73 Harlow Street Bangor. Maine 04401 Re: West Market Square and Connections to the Waterfront Proposal for Landscape Archtectural Services Dear Rodney, Thank you for the opportunity to prepare this proposal for professional services for West Market Square and connections to the waterfront From the materials you provided us and from the discussions at our recent meeting, we believe we have a good understanding of the services desired by the City of Bangor. PROJECT UNDERSTANDING Wert Market Square is located in the heart of hiders Bangor Center and is bordered by Broad Street and Main Street and begins a connection from the heart of the downtown to the waterfront Early In the development ofthe City of Bangor, West Market Square was a prime commercial district With the urban revazlization movement in the 1960's, this distinct was designated as the West Market Square Historic District In the 1970's, site improvements were made to create an urban park with seating, claming, and artwork. - Overtime this relatively small space has been used for seating and gathering. It accommodates reviewing stands for parades and seasonal vendor carts. As an important crossroads and public open space, West Market Square has the potential to be redesigned to reflect Bangore heritage and the square's history as a commercial hub: as well as reflecting the contemporary life of this thriving, diverse city. CRA has come to understand that the project's goals Include: • Utilize a design style that is compatible with the architecture ofthe nearby buildings • Create a design so that Wert Market Square will serve as the visual focal point of Downtown Bangor and will function as a park 1rs 01-312 • Create a design wth spatial crap nbation that identifies the true center of the square • Create a design that reduces ambiguous meet pavement and expands Ne park safely • Create a design that focuses pedesMan circulation and serves as a wayfnoing center and waterfront connection • Create a design that accommodates and inspires artwork that is substantiated by a theme Nat identifies Bangor as a unique place • Utilize a water feature if appropriate to the design Create a standard palette.of materials and site furnishings that would ad as a template for - future improvement eforts to the downtown striebeepe • Create a design Nat integrates and links Wert market Square weh other redevelopment efforts such as the Penobscot Waterfront and Pickering Square CRJA assumes that as in the waterfront project, we will work collaboratively with Bangor representatives for design, engineering, and design development PROJECT APPROACH Phase I — She Ancli Phase The primary goal of the Inventory and Analysis Phase is to create an understanding of site conditions that will inform the design phase. The knowledge gained in this phase will allow the CRJA Team to build upon Ne City's concepts with complete see understandings. We assume that the City will provide CRJA with the electronic information necessary to create a base plan for this project (f rt is in addition to the base plan Information already provided for the waterfront project). Kathleen Ogden, the CRJA Project Manager, has spent a day In Bangor meeting with City representatives, obtaining any additional site information, and walking the site with City representatives. With only minimal additional time for site photography and observation to be conducted on a day coinciding with a scheduled meeting for the Penobscot Waterfront Project, the Information already obtained will be suitable for beginning the project CRJA will prepare a Site Analysis Diagram Nat grnphkally represents the conditions existing on the site as well as a circulation diagram summarizing the vehicular and pedestrian circulation patterns as observed on a typical business day (if the City has taRc data for this area it will help). CRJA will also prepare a preliminary, project program for review with the Committee, which will include project elements specifically incorporated to meet overall project goals and 215 01-312 objectives. CRIA will also prepare a [ward illustrating existing materials found In the downtown, as a basis for discussion on the palette of standard materials To exile m this work, CRNA will prepare the base plan with preliminary analysis and Circulation Diagram on it the site program, and the existing conditions photographs and send them to you We will then have a conference call to discuss these materials, synthesize goals and program, and create a basis fortire design work This phase is intended to be relatively fast, and to coincide with our work on the waterfront Deliverables his Phase: • Base plan with Circulation Diagram • Existing materials board • Project Program Phase It — C rovmual Desion CRJA will develop up to three conceptual design plans for Wert Market Square, Pickering Square and the waterfront connections based on the goals and objectives determined in Phase I. The conceptual sketch plans will be accompanied with mi that outlines the advantages and disadvantages of each akemative. The conceptual design plans will be hand drawn sketch plans that propose oven➢ she layout and materials information A a conceptual level for review by City representatives. They will includes • ARern ive vehicular and pedestrian circulation pattems • Spacial configuration • Planting concepts • Concepts for special features • Materials and site furnishing options — wMln goal of idenSfying standard materials Following the meeting, CRJA will work to develop the preferred alternative fuller. We assume that the City will obtain the services of a imfic engineer to provide input to the design, and that there will be some coordination work for CRJA with fine engineer. This Preferred Plan will include grading material idertifcaton, outline of type of artwork or water feature that may be appropriate, lighting, and spatial configuration. It will also include a cost submate, which we would like to collaborate will the City Engineer on, as being more! ifiar with local construction pricing. CNA will either present the preferred alternative to the City during one of the regularly scheduled meetings in Bangor, or will send the plan to the City for review. There will be minor revisions following the City's review, of the plan, and CRJA will then prepare the final plan on CADD. 3/$ 01-312 The intent of this phase is to develop the design of the open spaces and waterfront connections In a conceptual way, and to provide the City with a plan that has met with consensus among the City representatives. Within our proposed hours we have included two community meetings that can be ut lined for the audience of your choice —general public or specifically business owners. They can be scheduled when we are still discussing design options and when we have a preferred aftemative. The other intent of this phase is to provide the City with a recommended standard palette of materials for pavements, unit pavers (if appropriate, curbing, benches, tash receptacles, light Induces and signage). For signage we have requested a proposal from a graphic designer with whom we have worked successfully in the past His specific proposal is attached to ours, and we suggest he would be a subconsultantto CRJAforthisproject His work would occur within this phase, and would proceed somewhat independently from ours, as his work would include the signage systems for gateway, directional, Identl iWon and intemre ation. We will collaborate with him for discussions on Bangor image, character, maintenance issues, and mounting options within the sidewalk The outcome of his work will be the signage system, raNerthan the mockups of individual signs We are hopeful that construction and installation of his signs can be included in later project phases. We have attached his full proposal as well as information on projects that were a CRJA/John Roll & Associates collaboration. Dehoembles this Phose: • Up to three Conceptual Designs • One client meeting (in addition to the waterfront meetings) • Two public meetings • Preferred Alternative— Conceptual Design (CADD), rendered • Cort estimate for Preferred Alternative • Two sketches in hard copy and electronic format • Assistance in the selection of a sculptor or artist • Signage system from John Roll Aswciates • Standard palette of materials In summary, CRJA has prepared the scope of work proposed herein in response to the 'Proposal to the Bangor City Council and City Staff From the Directors of the Bangor Center Corporation For the Redesign of Wert Market Square, and based upon our extensive experience in creating high quality, responsive urban public spaces CRJA is willing to work with the City oBangor to determine the appropriate schedule and deliverables to meet the overall 01-312 goals of the City of Bangor For now we have assumed that the design work for Wert Market Square would occur concurrently with the design work for the waterfront (June -July), and that the meeting schedule for the waterfront will include this work CNA proposes that this wodc be provided as a contact amendment to our current contrad with the City of Bangor forthe waterfront project I have attached a matrix Illustrating the pmposedhoursforthisproject We assume thatthe billingtesms ofour base contadwould apply to this work (hourly to an upset plus expenses reimbursable at cost). CRJA proposes a labor budget of $32,635, a reimbursable expense budget of $1,500, and a budget of $11,500 forJohn Roll Associates, for a total project: proposed cost of $45,635.00. CRNA welcomes the opportunity to work with the City of Bangor on this project. Sincerely, Pamela F. Shadley. AAA Principal iVOpIMgI]6y�apsoEsermrolw.gFuennuMUQuverwmgmpalfl]9AIAx 515 West Markel Square Redesign Project 01-312 Proposed Scope of Services for the CRJA Design Team Phase I - Site Analysis CHWA Landscape ArcAitttlure Pmpq senor Hw,pal manager L,A. I Review vie0ns sWdies antl rspoM prwkM aq nx Cor 2 2 Cawlcp aspect gogram 1 3 CewPbbp4n a 4 Pnepamlson N 5M Anadyaantl CuokahnR mm 1 8 12 5 Preparation of egang Maws, LwN 2 a 6 Prepeneem of neat repol on 0XIsM roneldom¢ummay A assessment 1 T Rerisiov aM ntmma, at Pnae l repon Is Banger 1 8 Pr[{ettmanegemanlaMadminiGmMn 2 8 Total Hours Thi¢Ptuu 5 28 HOIWy Seeing Rab $13D fay $75 Proposed Fees and 51.605 $2.100 Tobi Pmeo¢ed Fees for Peau l $5,665 Phase ll- Conceptual Design C"A Landscape ArtM1ibcWre Prgect Senur P,nclpl manager Lw. 1 PMIMM90n W cmaplual¢kNq Mons (by hanN, up to Nm1 30 2 $uppening am on advanbgu and dleadveneggs of mmaplual seas 8 3 hvtlopma 0 albmadve¢ br¢Iandare makrel paMp Rare um0ro B 8 S PUWic Mnke(Imfudingpmpl m m 8 BPrMeralunolPMaredAMmeWe Plen1 12 30 1 LmoinaBonwlN lnlficeyinarniiM ny to mview pons 1 4 a Leat uOmale M Pmonetl Aloweve 2 0 0 9 ConNmnce w0 win 8engw on Pagans )lmmaam 2 2 10 development N M 14WHI¢ 4 20 11 Puallc MCNi,q 10 10 6 12 FNalhmlm M¢bedad Meares 1 2 12 13 ColeLexgne/mdp Oon wee graphic tlwgnv 2 5 10 AatialanuwlMsekclim tlaNy 6 15 aerq final masses b Banque, cobs 2 18 Renewwnmmbon revl¢ed mabdalwM tlkMgmp(mtlemnmwll) 2 2 17Real reri¢iem 4 8 18 PKYCt meelemenland edrNfla fl'on 2 8 TCIWI n 9 115 14D Hwey al RaIo $130 us $75 Pmpo¢ed Fen $6890 $8690 $10000 Total PmlmM Fees far Phase I emenO Total Pm ,,W Fees tar CRJA Ladles PmPoutl RNmnbse— Mpen¢e sweet $1,560 Pmpsake Fm and Expenses far JMn Rall abwtiah¢ 511.500 Tool Pmpe¢ed "d Fees and expenses Ey RM aM In TOTAL $45.635 Page 105 t