HomeMy WebLinkAbout2001-03-14 01-151 ORDERItem Nm nn-Iur Date: 3 -14-01 Item/Subject: ORDER, Authorizing Bid Award for Fibre Optics Project Responsible Department: Finance/Information Services Commentary: This project involves equipment, internal cabling, installation and annual maintenance of fibre optic. The completion of this project will allow for enhanced aoocz; and transmission of tiara within the city's network. It will also provide an Infrastructure, which coupled with additional equipment could provide voice and video access and transmission. Five complete bid packages were received. The Information Services staff reviewed ail five proposals. Key factors in staffs recommendation were built in redundancy (backup wpebllky), maintenance casts, package casts and service. The award of the fibre optics project to New England Communications was reviewed by the Finance Committee on March 7, 2001 and referred to the City Council with a recommendation for approval. Department Head Manager's Comments;-17.wvu qlo�"� 4 do ¢ Ln+ e,. fiTn lxil YoGr+voYco�t CM Manager "7l1— tA�!o1dated_Informatl n: �f t Budget Approval: As the cost of the project exceeds $100,000, full council approval is required. Rnance Director Legal Approval: Cityy Solicitor Introduced for —K Passage _ Flra: Reading Page _ of Referral c oA.q AsugsadbC ncicz Pa r Nazch Ic, zool CITY OF BANGOR (TITLE.) Order, Authorizing Bid Award for Fibre Optics Project By the My Counal ofNre otyWea gw: ORDERED, THAT The award of bid for the Fibre Optics Project is hereby made to New England Communications, in the amount of $118,763. IN CITY C GIL March 14, 2001 Motion for Passage Made and seconded Notion to Table and Refer hack to the Finance Co®ittee Made and Secoaded Tabled Mw IN CITY MUCIL April 9. 2001 Notion for Passage Made anal seconded Nocton to Indefinitely Table Made and seconded Motion to Indefinitely Table Withdraw Motion to Indefinitely Postpone Made and Seconded Indefinitely Postponed (TITLE) e...he.i. a vth.e optica Project Aaslgnedto counciwr AV This equipment and internal cabling will accommodate the requirements of City Hall and the following remote sites: Bass Park Fre Dept -Central, Parks & Recreation, Police Dept, Waste Water Treativent Plant, Fire House 95, Fire House #6, Bangor International Airport Public Works, Motor Pool and Health & Welfare. Four out of the five vendors proposed core units, which have redundancy, built into their device. This allows for automatic back up should the core unit fail. Maintenance for the core unit includes a 4 -hour response time. This redundancy would allow an adequate time to repair or replace the original core unit. North Star Communications was not selected because their core unit (Entemys) does not allow for redundancy Point to Point was not selected because of high labor costs for on-site maintenance first year and beyond. However, price was not our only concern. Service of the equipment is paramount. New England Communications references were outstanding and the equipment maintenance contract for the 2m and future years are reasonably priced compared to other vendors. NEC is the City's current maimenvrce vendor for the existing Windows NT Servers. The service from NEC for the past two -years has been excellent. CAPITAL PROJECTS FUND 300 FIBRE OPTICS AMOUNT BUDGETED: $135,285 ACCOUNT: 7607-91MIM (00-232) SUMMARY New England Communications $118,763 Other Project Costs: Pomhase & Install Climate Control Unit $3,500 Purchase& Install Security Equipment $4,000 Estimated Sitepreparation$2,500 Off -Site Training/Expenses $6,500 Tocol Project Costs $135,263 p CITY OF BANGOR INFORMATION SERVICES DIVISION MEMORANDUM TO: Finance Committee Members FROM: William D. LaPen, Information Services Supervisor DATE: March 1, 2001 SUBJECT: Vendor Rmommenclation-Fibre Optics Data Network E t The Information Services Division is hereby recommending that New England Communlcetiorvs (NEC) of Portland, Maine be awarded the contract in the Sum of $118,763 for the fibre project. This portion of the project is for network equipment installation and "Internal" cabling only. Extensive review of each proposal was performed by IS staff members and myself which resulted in the attached vendor cost analysis. Each vendor has proposed the necessary equipment to do the job. This equipment and internal cabling will accommodate the requirements of City Hall and the following remote sites: Bass Park Fre Dept -Central, Parks & Recreation, Police Dept, Waste Water Treativent Plant, Fire House 95, Fire House #6, Bangor International Airport Public Works, Motor Pool and Health & Welfare. Four out of the five vendors proposed core units, which have redundancy, built into their device. This allows for automatic back up should the core unit fail. Maintenance for the core unit includes a 4 -hour response time. This redundancy would allow an adequate time to repair or replace the original core unit. North Star Communications was not selected because their core unit (Entemys) does not allow for redundancy Point to Point was not selected because of high labor costs for on-site maintenance first year and beyond. However, price was not our only concern. Service of the equipment is paramount. New England Communications references were outstanding and the equipment maintenance contract for the 2m and future years are reasonably priced compared to other vendors. NEC is the City's current maimenvrce vendor for the existing Windows NT Servers. The service from NEC for the past two -years has been excellent. CAPITAL PROJECTS FUND 300 FIBRE OPTICS AMOUNT BUDGETED: $135,285 ACCOUNT: 7607-91MIM (00-232) SUMMARY New England Communications $118,763 Other Project Costs: Pomhase & Install Climate Control Unit $3,500 Purchase& Install Security Equipment $4,000 Estimated Sitepreparation$2,500 Off -Site Training/Expenses $6,500 Tocol Project Costs $135,263 REVIEW OF PROPOSALS INTERNAL VENDORANALY515 FIBRE CABLING 2ND YEAR TRAINING ESTIMATED NETWORK EQUIPMENT & ANNUAL OFFSITE TRAINING COMPANY NAME EQUIPMENT INSTALL INSTALL 'TOTAL MINT. TRAINING EXPENSES NETWORKS NORTHEAST $106,885 $17,500 $N,S54 $148,919 $8,700 $3,200 $3,000 NEW ENGLAND COMMUNICATIONS $104,804 $3,000 $11,159 $118,783 $11,615 $3,500 $3,000 NORTH STAR COMMUNICAITONS $116,492 INCLUDED INCLUDED $116,492 $81500 $5,790 $3,000 POINT TO POINT $90,748 $11,000 $16,086 $117,834 $10,731 $2,625 $3,000 PREXAR $86,578 $10,600 $12,233 $118,411 $19,650 $3,089 $3,000 1st YEAR WARRANTYCOVERAGE NETWORKS NORTHEAST NEW ENGLAND COMMUNICATIONS NORTH STAR COMMUNICATIONS POINT TO POINT PREXAR 2ND YEAR WARRANTY COVERAGE NETWORKS NORTHEAST NEW ENGLAND COMMUNICATIONS NORTH STAR COMMUNICATIONS POINT TO POINT PREXAR PARTS & LABOR PARTS & LABOR PARTS & LABOR PARTS ONLY LABOR $105 TO $176 PER HOUR PARTS & LABOR PARTS ONLY LABOR 93.76 PER HOUR PARTS & LABOR PARTS & LABOR PARTS ONLY LABOR $106 TO $474 PER HOUR PARTS & LABOR HCP COMPUTER INC $25,500 $25,500 Disqualified Quote on Cabling Only