HomeMy WebLinkAbout2001-03-14 01-151 ORDERItem Nm nn-Iur
Date: 3 -14-01
Item/Subject: ORDER, Authorizing Bid Award for Fibre Optics Project
Responsible Department: Finance/Information Services
Commentary:
This project involves equipment, internal cabling, installation and annual maintenance of fibre optic.
The completion of this project will allow for enhanced aoocz; and transmission of tiara within the city's
network. It will also provide an Infrastructure, which coupled with additional equipment could provide
voice and video access and transmission.
Five complete bid packages were received. The Information Services staff reviewed ail five proposals.
Key factors in staffs recommendation were built in redundancy (backup wpebllky), maintenance casts,
package casts and service.
The award of the fibre optics project to New England Communications was reviewed by the
Finance Committee on March 7, 2001 and referred to the City Council with a recommendation
for approval.
Department Head
Manager's Comments;-17.wvu qlo�"�
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CM Manager
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Budget Approval:
As the cost of the project exceeds $100,000, full council approval is required.
Rnance Director
Legal Approval:
Cityy Solicitor
Introduced for
—K Passage
_ Flra: Reading Page _ of
Referral
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CITY OF BANGOR
(TITLE.) Order, Authorizing Bid Award for Fibre Optics Project
By the My Counal ofNre otyWea gw:
ORDERED,
THAT
The award of bid for the Fibre Optics Project is hereby made to New England
Communications, in the amount of $118,763.
IN CITY C GIL
March 14, 2001
Motion for Passage Made
and seconded
Notion to Table and Refer hack to
the Finance Co®ittee Made and
Secoaded
Tabled
Mw
IN CITY MUCIL
April 9. 2001
Notion for Passage Made anal
seconded
Nocton to Indefinitely
Table Made and seconded
Motion to Indefinitely
Table Withdraw
Motion to Indefinitely
Postpone Made and
Seconded
Indefinitely Postponed
(TITLE) e...he.i. a vth.e
optica Project
Aaslgnedto counciwr AV
This equipment and internal cabling will accommodate the requirements of City Hall and
the following remote sites: Bass Park Fre Dept -Central, Parks & Recreation, Police
Dept, Waste Water Treativent Plant, Fire House 95, Fire House #6, Bangor International
Airport Public Works, Motor Pool and Health & Welfare.
Four out of the five vendors proposed core units, which have redundancy, built into their
device. This allows for automatic back up should the core unit fail. Maintenance for the
core unit includes a 4 -hour response time. This redundancy would allow an adequate
time to repair or replace the original core unit. North Star Communications was not
selected because their core unit (Entemys) does not allow for redundancy Point to Point
was not selected because of high labor costs for on-site maintenance first year and
beyond.
However, price was not our only concern. Service of the equipment is paramount.
New England Communications references were outstanding and the equipment
maintenance contract for the 2m and future years are reasonably priced compared
to other vendors. NEC is the City's current maimenvrce vendor for the existing
Windows NT Servers. The service from NEC for the past two -years has been excellent.
CAPITAL PROJECTS FUND 300 FIBRE OPTICS
AMOUNT BUDGETED: $135,285 ACCOUNT: 7607-91MIM (00-232)
SUMMARY
New England Communications $118,763
Other Project Costs:
Pomhase & Install Climate Control Unit $3,500
Purchase& Install Security Equipment $4,000
Estimated Sitepreparation$2,500
Off -Site Training/Expenses $6,500
Tocol Project Costs $135,263
p
CITY OF BANGOR
INFORMATION SERVICES DIVISION
MEMORANDUM
TO: Finance Committee Members
FROM: William D. LaPen, Information Services Supervisor
DATE: March 1, 2001
SUBJECT: Vendor Rmommenclation-Fibre Optics Data Network E t
The Information Services Division is hereby recommending that New England
Communlcetiorvs (NEC) of Portland, Maine be awarded the contract in the Sum of
$118,763 for the fibre project. This portion of the project is for network equipment
installation and "Internal" cabling only.
Extensive review of each proposal was performed by IS staff members and myself
which resulted in the attached vendor cost analysis. Each vendor has proposed the
necessary equipment to do the job.
This equipment and internal cabling will accommodate the requirements of City Hall and
the following remote sites: Bass Park Fre Dept -Central, Parks & Recreation, Police
Dept, Waste Water Treativent Plant, Fire House 95, Fire House #6, Bangor International
Airport Public Works, Motor Pool and Health & Welfare.
Four out of the five vendors proposed core units, which have redundancy, built into their
device. This allows for automatic back up should the core unit fail. Maintenance for the
core unit includes a 4 -hour response time. This redundancy would allow an adequate
time to repair or replace the original core unit. North Star Communications was not
selected because their core unit (Entemys) does not allow for redundancy Point to Point
was not selected because of high labor costs for on-site maintenance first year and
beyond.
However, price was not our only concern. Service of the equipment is paramount.
New England Communications references were outstanding and the equipment
maintenance contract for the 2m and future years are reasonably priced compared
to other vendors. NEC is the City's current maimenvrce vendor for the existing
Windows NT Servers. The service from NEC for the past two -years has been excellent.
CAPITAL PROJECTS FUND 300 FIBRE OPTICS
AMOUNT BUDGETED: $135,285 ACCOUNT: 7607-91MIM (00-232)
SUMMARY
New England Communications $118,763
Other Project Costs:
Pomhase & Install Climate Control Unit $3,500
Purchase& Install Security Equipment $4,000
Estimated Sitepreparation$2,500
Off -Site Training/Expenses $6,500
Tocol Project Costs $135,263
REVIEW OF PROPOSALS
INTERNAL
VENDORANALY515
FIBRE
CABLING
2ND YEAR
TRAINING
ESTIMATED
NETWORK
EQUIPMENT
&
ANNUAL
OFFSITE
TRAINING
COMPANY NAME
EQUIPMENT
INSTALL
INSTALL
'TOTAL
MINT.
TRAINING
EXPENSES
NETWORKS NORTHEAST
$106,885
$17,500
$N,S54
$148,919
$8,700
$3,200
$3,000
NEW ENGLAND COMMUNICATIONS
$104,804
$3,000
$11,159
$118,783
$11,615
$3,500
$3,000
NORTH STAR COMMUNICAITONS
$116,492
INCLUDED
INCLUDED
$116,492
$81500
$5,790
$3,000
POINT TO POINT
$90,748
$11,000
$16,086
$117,834
$10,731
$2,625
$3,000
PREXAR
$86,578
$10,600
$12,233
$118,411
$19,650
$3,089
$3,000
1st YEAR WARRANTYCOVERAGE
NETWORKS NORTHEAST
NEW ENGLAND COMMUNICATIONS
NORTH STAR COMMUNICATIONS
POINT TO POINT
PREXAR
2ND YEAR WARRANTY COVERAGE
NETWORKS NORTHEAST
NEW ENGLAND COMMUNICATIONS
NORTH STAR COMMUNICATIONS
POINT TO POINT
PREXAR
PARTS & LABOR
PARTS & LABOR
PARTS & LABOR
PARTS ONLY LABOR $105 TO $176 PER HOUR
PARTS & LABOR
PARTS ONLY LABOR 93.76 PER HOUR
PARTS & LABOR
PARTS & LABOR
PARTS ONLY LABOR $106 TO $474 PER HOUR
PARTS & LABOR
HCP COMPUTER INC $25,500 $25,500
Disqualified Quote on Cabling Only