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Home My WebLink About2002-07-22 02-297 ORDER)UNCIL AMON Item No.02-297 Date: 2-22-02 Item/Subject: ORDER, Adopting Earned Time -Off (ETD) Policy for Certain Part-time Employees Responsible Department: Executive At Its last meeting, the City Council amended the Personnel Rules and Regulations to provide for an earned time -off benefit for non-union regular part-time employees. ThN policy establishes the various rules and regulations necessary to Implement the new program. The concept of providing this benefit was reviewed and approved by the Government Operators Commitee in January 2002 and necessary funding was Included in the approved FY03 municipal budget. Approximately 60 employees will be eligible to pardapate. Manager's Comments: The Govemmerlt Operations Committee reviewed the Policy at their July 10, 2002 meeting and recommends approval to the City Council. A yrc Clry Manager Associated Information: �r 16 gadget Approval: France Directm Legal Approval: ��qty solicitor x Passage _ First Reading Page _ of Referral 02-29] Aeipxlto Cawdbr Alien July 22, 2002 CITY OF BANGOR (TIFLE.) ORDER. AdcuMnar TI Part- time Emelovees By Ory cwnd/ Of the Ory of Bangor. ORDEREDr THAT, the attached Earned TimeOff Policy, which establishes rules and regulations for paid time off for non-union regular part-time employees, is hereby adopted; and BE IT FURTHER ORDERED THAT the effective date of the Policy is July 1, 2002. I6 CITY Cow(L July 22. 2002 Motion Made and seconded 02%97 for Passage Passed ORDER CI Title, Adopting forced Time -Off (EM) Policy for Certain Part-time Employees Assigned to 01 Councilor P* 02-297 Policy#P.13.0 .0 D R A F T Earned Time -Off Polity 1.0 Pur�o�e. The purpose of this policy is to establish rules and regulations for implementing and administering Earned Time -Off (ETO) for non-unlon regular part-time employees. 2.0 Definition and Use. 2.1 Earned Time -Off is paid straight time off accumulated by the employee based upon the actual number of straight time hours worked in each calendar year quarter. 2.2 Earned Time -Off may be used for purposes such as, but not limited to, vacation, sick time, holiday time or other similar and acceptable paid time off uses. 3.0 ElialbIIIN. Employees eligible for Earned Time -Off shall he those who are classified under Section 3.2.2 of the Personnel Rules and Regulations, Regular Part -Time Employees (Non -Union) 4.0 Accumulation Schedule. Eligible employees shall accumulate Earned Time -Off based upon the following formula: Average Noun WPHre4 Maximum Eames Mnie-Off Per Yea, Pn Week Daus HrPfa 40 14 P 37.5 30-40 10 80 75 20-29.99 7.5 60 56.25 10-19.99 5 40 37.5 7.5 to 9.99 2.5 20 18.75 0 to 7.49 0 0 0 Hours worked shall mean all straight time hours (non - overtime) actually performing work for the City, including any ETO hours. Hours worked shall not include: any leave of absence without pay, suspension without pay, time not worked while receiving Workers Compensation benefits after the first ten (10) weeks on such status, or when on any non- 02-297 pay status. Depending upon the actual number of hours worked each calendar quarter, employees may accumulate ETO at different rates throughout the year. 5.0 Accrual Schedule. Earned Time -Off hours will be accrued and credited to eligible employees at the end of each quarter based upon hours worked through the last full pay period of the previous calendar quarter. Accrued time will be credited to the employee and will appear on the employee's paycheck stub on or before the W of the month following the end of the calendar quarter; i.e. October 15, January 15, April 15, July 15, as defined In the following chart: Quarterly Accrual Schedule by Hours Averaae Hrs Worked Accrued Hours Ouarterly Per Week 40 Hr. position 37.5/1hr. Position 30-40 20 18.75 20-29.99 15 14.06 10-19.99 10 9.38 7.5-9.99 5 4.69 0-7.49 0 0 mili=81I i MAIMXL1 6.1 Employees who wish to take Earned Tme-Off must recelve approval from their Division Head/Department Director. Employees may request advance EM pay at least one week before the scheduled time off. The Department Director's determination regarding the scheduling of ET) shall be final. 6.2 Earned Time -Off not used during the quarter in which it is earned may accumulate up to a maximum of six (6) work weeks (240 or 225 hours). 6.3 After the maximum ETD accumulation limit has been reached the employee shall forfeit any right to accumulate additional leave until he/she has been charged for at least part of the time so accumulated. it is the responsibility of every employee to be aware of his/her accumulated leave. No 02-29) employee shall recelve payment In lieu of ETO other than at separation from the City. 6.4 No employee will be allowed to take Earned Tlme-Off which has not been earned as provided herein. No negative ETO balances will be allowed. 6.5 Employees will be eligible to accrue and take Earned Mme -Off as follows: 6.5.1 For employees hired and employed prior to July 1, 2002: after the completion of the first quarter ending September 30, 2002. 6.5.2 For employees hired and employed on or after July 1, 2002: at the end of the next quarter following the first ninety (90) days of employment. Upon separation from service from the City, employees shall be paid for any accumulated Eamad Time -Off as well as a pro -rated accumulated amount based upon the hours worked in the quarter separation occurs, up to a maximum of six (6) work weeks. All EM pay shall be at the employee's current straight time hourly rate. 8.0 Department Director and Division Head Authority. Department Directors and Division Heads are authorized to develop internal selection and/or scheduling procedures, if necessary, to assist with the implementation of this policy. 9.0 Responsible CIN Department. The Human Resources Division shall be responsible for any interpretation of or assistance with the implementation and administration of this policy. it rye -r..- The Earned Time -Off Policy shall become effective July 1, 2002 subject to the Bangor City Council adopting a corresponding amendment to the Personnel Rules and Regulations approving Earned Time -Off for regular non-union part- time employees.