Loading...
HomeMy WebLinkAbout2001-12-10 02-52 ORDERItem No. 02-52 Date: December 10, 2001 Item/Subject: ORDER, AuthonaN Cry Sponsorship for Bid & Boogie for the Cure and Reduced Citic Center Rental Responsible Deparbnent: City Council In accordance with our Bass Park Policy, the France Committee has recently reviewed a request from the Susan G. Komen Breast Cancer Foundation, Maine Affiliate that the City co-sponsor the Bid & Boogie for the am, silent auction and dance planned for February 23, 2002. The Committee has recommended that the Counal consider such m -sponsorship and has recommended that the Civic Center rental rate be funded from the City Council budget via a transfer from the Contingency Account. Department Head In accordance with the Rate Policy, the full Council must ad m provide the requi a ng r this sponsorship. �naa ,ti vrd�im��J q„l A{/Z'f0/(�}Z)fijf City Manager AesoOiated Informatlon: tetter of Request, Rate Policy, Bldmate of Charges Budget Approval: The Contingency Account has a current available balance of $70,000. FinaireRor Introduced for X Passage Rai Reading Page _ of Referral t' AssPMUn Camcilor Far December 10, zoos C If ` K CITY OF BANGOR (TITLE.) Order, AuthorizingCity Sponsorship for Bid& Boogle for the Cure and Reduced Civic Center Rental ORDERED, That the City& Banpr becorne a sio r of BIC B Boogie Por the CuR pmavted by Me Susan G. Konen Best Cancer Poundatlon Rahe afillate, and pnMde a $1,M reduc0on In CMc Center Rental for M6 event BEITFORTRERORDERED, That $1,= be bande from the Co gency Aaount(691091008900) M the Oly County budget (1001-76108300) to provide such Mndirg. IN CIn COUCiL j December 10. 2001 _ Motiau Made and seconded 02-52 for Pgaaaage ORDER Council voted no Conflict on this Issue for Councilor Parhhm Passed Title, Luthorisivg City SPoasorsMP for Bid &Boogie for the Cure and Deduced (`Ills 6 Civicc Center Dental C Assigned to Ca�au'/ uVnle�ily/*orte ArA,tt� BASS PARK RATE POLICY (0 01 1.0 PURPOSE The purpose of this policy is to establish a standard fee schedule for the use of the Bangor Auditorium, Civic Center, and other grounds and facilities tooted at Bass Park. 2.0 POLICY The City of Bangor has established the Bass Park Complex as a separate enterprise fund. As such, the Complex is intended to support all or a substantial percentage of Its costs through user fees and revenues. At the same time, the City recognizes that this Complex plays a vital role in the economic and social well being of the City of Bangor. This policy adopts a standard rate schedule for the Complex and outlines conditions and circumstances where the Director of Bass Park is authorized to adjust or deviate from them. 3.0 ADOPTION OF RATE SCHEDULE The Rate Schedule appended to this policy as attachment A is hereby adopted as the standard schedule of rates for the Complex. The Director of Bass Park is authorized to establish additional reasonable fees for items not covered under this schedule. 4.0 DEVIATIONS FROM FEE SCHEDULE The Director of Bass Park is authorized to deviated from the standard rate schedule under the following circumstances: 4.1 to successfully book an event at the complex where there is competition from other facilities or venues; 4.2 to provide assistance to first time or start-up events where, in the opinion of the Director, event success will lead to scheduling future such events at the Complex; 4.3 to attract entertainment events where failure to adjust rates might result in the event not occurring; 4.4 where the event in question is likely to produce significant economic - benefit to the region based on the length of the event and the number of attendees; 4.5 volume discounts for heavy or repeated users. . 02-52 01-103 5.0 NON-PROFIT USERS From time to time, requests are received from non-profit organizations for O reduced fees in support of events designed to assist the organization in meeting Its mission to provide services or support to those in need. Fee discounts are not authorized for this purpose. However, non -profits may request City sponsorship or co-sponsorship for such events In the form of General Fund payment of any requested discount or rate reduction. Such requests will first be considered by the Finance Committee of the City Council. 5.1 Requests for non-profit discounts must be forwarded to the Finance Committee of the City Council for its consideration, Such requests must be made as far in advance as possible, and will not be considered unless received a minimum of one month prior to the data of the event. Requests must include: 5.1.1 A brief description of the purpose and nature of the event; 5.1.2 Information on the public benefit which will result from the event; 5.1.3 The extent of the discount requested; 5.1.4 The revenues and expenses associated with the event, either based on the previous history of the event or on projections if the event has not been held previously; 5.1.5 The use to which any net revenues from the event will be put; 5.1.6 The extent to which the event is sponsored by any other organization or agency as well as any other requests for support which have been made. 5.2 The Finance Committee will evaluate the request based on the information provided. In determining whether the City will sponsor the event, the Committee shall take into account the extent to which such sponsorship Is necessary to allow the event to take plate, the benefits which the City or its residents will receive from the event or the net proceeds of the event, and the extern to which the event will further the goals, objectives, and priorities of the City. Generally, the City will consider such sponsorship only where It determines that it is necessary for the event to take place or the benefits to be realized and where the event supports or is directly related to a significant governmental interest. 5.3 Should the Finance Committee vote to support City sponsorship of the event, an Item will be placed on the Council Agenda to provide the necessary funding for the event which, when matched with any amounts the organization will pay, will allow the Bass Past Complex to receive the amount called for on the approved Rate Schedule. The Council action shall also designate the source from which the City support will come. 02-52 BE *05 5.4 The final decision on sponsorship will be made by the full City CounclI at 00 the point where It approves or disapproves of the necessary funding. 5.5 This policy shall also apply to events of other Departments and agencies of the City of Bangor which are held at the complex. 5.6 After -the -fact requests will not be considered. 6.0 PRE-E)OTING NON-PROFIT RATE REDUCTIONS. A number of non-profit users of the Complex have traditionally received reduced rates for annual or reoccurring events. 6.1 The Director of Bass Park is authorized to continue to provide such reductions for one year from the effective date of this policy; 6.2 The Director of Bass Park shall notify all such non-profit users of this revised policy sufficiently in advance to allow the user to plan for this change or to request City sponsorship in accordance with section 5.0 above. 7.0 RESPONSIBILITY FOR REVIEW The Director of Bass Park shall review this policy at least annually and recommend such changes and adjustments as may be necessary. Jan. 09 2291 B'1:30PM P2 " 02-52 0 �� RENTAL RATE SHEET Prices fisted below are in Weet as of January 1, 2001. The following list of charges and fees is representative of the costs that you might incur with your event at Bass Park Obviously, not an the charges apply to any one event and we will be more than happy to discuss your speafic project and what options are available to you. Our foremost concern is the success of your event! Bangor Autl0orium $1,100 per day or l0% of gross ticket sales(whichever is greater) $.50 per ticket parking charge on tickets 25% of merchandise sees (net of 5% tax) ad sells Bangor Civic Center $1,OOo-per day - $175 Mezzanine or Lecture Room only " $175 Kdchen use Includes refundable $100 damage / cleanup escrow) Smifng Ushers $350 par performance .. Ticket TakerslSesers $10 per hour Security $12 per hour Ovemgm Security $16 per hour(hTMnight to 8:01 ,. Casual Labor $10 per hour Electrician $35 per hour - Police(4hour minimum) $150 per ur shift - r"IEMl $150 per 4 -hour shift Services .-._...-.. - . Custodial Fee $220 per day trade shows and concerts' - Custodial Fee $100 per day barquets & meetings . FJectrivalService $10 each (15 amp) Box Office Service 30A of gross ticket sales Ticket Printing $.10 per ticked printed Forklift $45 per hour (based on hour nater, l hour minimum) with operator Bucket Truck $45 per hour Photocopies $.10 each (8%X11) Fax Service $35 par asset Credit Card Fee 3.5% of credl card sales ]M : RNGOR CIVIC C TM %YYE M. 2aT N7 5555 Jan. M 2061 00:31PM P3 02-52 �Q - OQ% Equipment Stage —Audismum $8 per 32 W it section Stage—Civic Center $e per 32 sq it section Risers-6 $8 per 32 sq it section Dance Floor $1 per 3 act 0 section (ran be bui9 to any size up to 38'x MI ($73 minimum) Pipe and Dome $2.50 per linear foot Booths—e' x 10' $5a—teclodes pipe 8 drape, one table, Mro cbalrs Tables $a each per sal-up . Table Covers Paper: $3.50 each-, Linen: quote Portable Walls $10 each Potlium(s) $27.50 each per day (free standing or table top) (includes microphone) Teephone(s) Quote Easel(s) $5 each par day Flip Charts) $15 each per day imckrdes ease0 Marla N-Wipe Board(s) - $15 each per day (includes easel) Beverage Service Quote Audiol9-mual --- Equipment Exha Microphones $20 Per day Sound Mea u(s) 525 each per day Television—ail' $75 per day - - Television-27' $30 Par day VCR $35 per day linrArdes cart) overhead Pmjector(s) $35 each per day (includes art) - SBtle (35mm) $35 each par day (includes cart) Projector(s) Projection Screan(s) 6x6—$20 each per day 8'x 8'—$35 each per day 9' x 12'—$60 each Per day Dunt see 9 fisted? Let us know what your needs are, and we will do our best to accommodate you. We have in-house concession and alcoholic beverage services. 9 you require these Services, please all us for more information. sN c. k0 N % The Susan G. Komen o # x Breast Cancer Foundation °mnn2$ Maine Affiliate Hovem1mr27.2001 City of Bangor Phhame Committee of City Council 73 Harlow St Bangor, ME 04401 Dear Finmhce Committee, The Susan G. Komen would like to request a waiver of the following one day rental items. Enclosed please find the sponsor packet for your viewing. BmilpirCivicCcoper $1,000 -per day StafGag Security $10.00 per how Electrician Services $35.00 per hour Custodial Fee $100.00 per day hanqums & meetings Equipment Stage-CivicCenter$8.00 per 32 sq. R section (7) Dance Hoor $1 W per 3 suf ft section (3606) portable walls $1000 each (15) Tables 54.00 each per sm-up (50 tables with 8 per table) Podium $27.50 each per day( one Easel (s) $5.00 each per day (15) Beverage Service Quote (7) Together we aremaking a difference in Maine and the world. Thankyouin advance for your support. We hope to hem from you soon. Regards, Vice president Race Chair2002 Special Event Co -Chair We're{gM1tirig hrepttemeer Ne Eett uqy ue hm,w Aw. TogefM. 02-52 This is an astlmaleO overview. Additional services and/or alterations to building wilt be quoted n a time and malenat basis. 02-s2 Bras Park Complex 100 Duties street Bangor, ME 04401 Estimated B7iH000VBNiew (20714 475 5 5 5 Name: Komen Foundation Fundraiser Bangor Civic Center 23 -Feb -01 Qty Nem Cost Each Total Cost 1 Rent -Civic Center $1,000.00 $1,000.00 1 Energy Surcharge -8% of base rent $80.00 $80.00 1 Custodial Fee $100.00 $100.00 1 Riser Stage 18' (4 pieces) for band $32.00 $32.00 5 eft Banquet Tables -Auction Items $4.00 $20.00 4 4x4 Square Tables -Lobby $4.00 $18.00 1 Kitchen We Fee -includes refundable $100 $175.00 $175.00 damage cleanup sectors. 83 8 ft Rounds for Dining -8 per table $4.00 $252.00 1 Bar Security @ $12.00 per In x 8 hm $98.00 $90.00 2 Bars -Cash or Open? -TBD $0.00 $0.00 1 Podium w/microphone $27.50 $27.50 1 9 x 12 Video Screen $130.00 $80.00 1 T.V.48" $75.00 $75.00 1 VCR -includes cart $35.00 $35.00 Power Strips & Electrical Cords -NIC $0.00 $0.00 9 Easels -Auction Items Info $5.00 $45.00 1 Coat Check Service $175.00 $175.00 1 Damle Floor- 432 sq ft @ 1.00 per 3 sq It section $144.00 $144.00 Total: $2,332.50 Less Deposit: $0.00 Less Kitchen Damage/Cleanup Escrow -$100.00 Balance Due: $2,232.50 This is an astlmaleO overview. Additional services and/or alterations to building wilt be quoted n a time and malenat basis.