HomeMy WebLinkAbout2001-12-10 02-52 ORDERItem No. 02-52
Date: December 10, 2001
Item/Subject: ORDER, AuthonaN Cry Sponsorship for Bid & Boogie for the Cure and Reduced Citic
Center Rental
Responsible Deparbnent: City Council
In accordance with our Bass Park Policy, the France Committee has recently reviewed a request from the
Susan G. Komen Breast Cancer Foundation, Maine Affiliate that the City co-sponsor the Bid & Boogie for
the am, silent auction and dance planned for February 23, 2002.
The Committee has recommended that the Counal consider such m -sponsorship and has recommended
that the Civic Center rental rate be funded from the City Council budget via a transfer from the
Contingency Account.
Department Head
In accordance with the Rate Policy, the full Council must ad m provide the requi a ng r this
sponsorship.
�naa ,ti vrd�im��J q„l
A{/Z'f0/(�}Z)fijf City Manager
AesoOiated Informatlon: tetter of Request, Rate Policy, Bldmate of Charges
Budget Approval:
The Contingency Account has a current available balance of $70,000.
FinaireRor
Introduced for
X Passage
Rai Reading Page _ of
Referral
t' AssPMUn Camcilor Far December 10, zoos
C If ` K
CITY OF BANGOR
(TITLE.) Order, AuthorizingCity Sponsorship for Bid& Boogle for the Cure and
Reduced Civic Center Rental
ORDERED,
That the City& Banpr becorne a sio r of BIC B Boogie Por the CuR pmavted by Me Susan G.
Konen Best Cancer Poundatlon Rahe afillate, and pnMde a $1,M reduc0on In CMc Center Rental for
M6 event
BEITFORTRERORDERED,
That $1,= be bande from the Co gency Aaount(691091008900) M the Oly County budget
(1001-76108300) to provide such Mndirg.
IN CIn COUCiL j
December 10. 2001 _
Motiau Made and seconded 02-52
for Pgaaaage ORDER
Council voted no Conflict on this
Issue for Councilor Parhhm
Passed Title, Luthorisivg City SPoasorsMP for
Bid &Boogie for the Cure and Deduced
(`Ills 6 Civicc Center Dental
C
Assigned to
Ca�au'/
uVnle�ily/*orte ArA,tt�
BASS PARK RATE POLICY (0
01
1.0 PURPOSE
The purpose of this policy is to establish a standard fee schedule for the use of
the Bangor Auditorium, Civic Center, and other grounds and facilities tooted at
Bass Park.
2.0 POLICY
The City of Bangor has established the Bass Park Complex as a separate
enterprise fund. As such, the Complex is intended to support all or a substantial
percentage of Its costs through user fees and revenues. At the same time, the
City recognizes that this Complex plays a vital role in the economic and social
well being of the City of Bangor. This policy adopts a standard rate schedule for
the Complex and outlines conditions and circumstances where the Director of
Bass Park is authorized to adjust or deviate from them.
3.0 ADOPTION OF RATE SCHEDULE
The Rate Schedule appended to this policy as attachment A is hereby adopted as
the standard schedule of rates for the Complex. The Director of Bass Park is
authorized to establish additional reasonable fees for items not covered under
this schedule.
4.0 DEVIATIONS FROM FEE SCHEDULE
The Director of Bass Park is authorized to deviated from the standard rate
schedule under the following circumstances:
4.1 to successfully book an event at the complex where there is competition
from other facilities or venues;
4.2 to provide assistance to first time or start-up events where, in the opinion
of the Director, event success will lead to scheduling future such events at
the Complex;
4.3 to attract entertainment events where failure to adjust rates might result
in the event not occurring;
4.4 where the event in question is likely to produce significant economic -
benefit to the region based on the length of the event and the number of
attendees;
4.5 volume discounts for heavy or repeated users. .
02-52 01-103
5.0 NON-PROFIT USERS
From time to time, requests are received from non-profit organizations for O
reduced fees in support of events designed to assist the organization in meeting
Its mission to provide services or support to those in need. Fee discounts are not
authorized for this purpose. However, non -profits may request City sponsorship
or co-sponsorship for such events In the form of General Fund payment of any
requested discount or rate reduction. Such requests will first be considered by
the Finance Committee of the City Council.
5.1 Requests for non-profit discounts must be forwarded to the Finance
Committee of the City Council for its consideration, Such requests must
be made as far in advance as possible, and will not be considered unless
received a minimum of one month prior to the data of the event.
Requests must include:
5.1.1 A brief description of the purpose and nature of the event;
5.1.2 Information on the public benefit which will result from the event;
5.1.3 The extent of the discount requested;
5.1.4 The revenues and expenses associated with the event, either based
on the previous history of the event or on projections if the event
has not been held previously;
5.1.5 The use to which any net revenues from the event will be put;
5.1.6 The extent to which the event is sponsored by any other
organization or agency as well as any other requests for support
which have been made.
5.2 The Finance Committee will evaluate the request based on the information
provided. In determining whether the City will sponsor the event, the
Committee shall take into account the extent to which such sponsorship Is
necessary to allow the event to take plate, the benefits which the City or
its residents will receive from the event or the net proceeds of the event,
and the extern to which the event will further the goals, objectives, and
priorities of the City. Generally, the City will consider such sponsorship
only where It determines that it is necessary for the event to take place or
the benefits to be realized and where the event supports or is directly
related to a significant governmental interest.
5.3 Should the Finance Committee vote to support City sponsorship of the
event, an Item will be placed on the Council Agenda to provide the
necessary funding for the event which, when matched with any amounts
the organization will pay, will allow the Bass Past Complex to receive the
amount called for on the approved Rate Schedule. The Council action
shall also designate the source from which the City support will come.
02-52 BE *05
5.4 The final decision on sponsorship will be made by the full City CounclI at 00
the point where It approves or disapproves of the necessary funding.
5.5 This policy shall also apply to events of other Departments and agencies
of the City of Bangor which are held at the complex.
5.6 After -the -fact requests will not be considered.
6.0 PRE-E)OTING NON-PROFIT RATE REDUCTIONS.
A number of non-profit users of the Complex have traditionally received reduced
rates for annual or reoccurring events.
6.1 The Director of Bass Park is authorized to continue to provide such
reductions for one year from the effective date of this policy;
6.2 The Director of Bass Park shall notify all such non-profit users of this
revised policy sufficiently in advance to allow the user to plan for this
change or to request City sponsorship in accordance with section 5.0
above.
7.0 RESPONSIBILITY FOR REVIEW
The Director of Bass Park shall review this policy at least annually and
recommend such changes and adjustments as may be necessary.
Jan. 09 2291 B'1:30PM P2
" 02-52 0 ��
RENTAL RATE SHEET
Prices fisted below are in Weet as of January 1, 2001.
The following list of charges and fees is representative of the costs that you might incur with your
event at Bass Park Obviously, not an the charges apply to any one event and we will be more than
happy to discuss your speafic project and what options are available to you. Our foremost concern is
the success of your event!
Bangor Autl0orium
$1,100 per day or l0% of gross ticket sales(whichever is greater)
$.50 per ticket parking charge on tickets
25% of merchandise sees (net of 5% tax) ad sells
Bangor Civic Center
$1,OOo-per day
-
$175 Mezzanine or Lecture Room only "
$175 Kdchen use Includes refundable $100 damage / cleanup escrow)
Smifng
Ushers
$350 par performance ..
Ticket TakerslSesers
$10 per hour
Security
$12 per hour
Ovemgm Security
$16 per hour(hTMnight to 8:01 ,.
Casual Labor
$10 per hour
Electrician
$35
per hour -
Police(4hour minimum)
$150
per ur shift -
r"IEMl
$150 per 4 -hour shift
Services
.-._...-.. - .
Custodial Fee
$220 per day trade shows and concerts' -
Custodial Fee
$100 per day barquets & meetings .
FJectrivalService
$10 each (15 amp)
Box Office Service
30A of gross ticket sales
Ticket Printing
$.10 per ticked printed
Forklift
$45 per hour (based on hour nater, l hour minimum) with operator
Bucket Truck
$45 per hour
Photocopies
$.10 each (8%X11)
Fax Service
$35 par asset
Credit Card Fee
3.5% of credl card sales
]M : RNGOR CIVIC C TM %YYE M. 2aT N7 5555 Jan. M 2061 00:31PM P3
02-52 �Q -
OQ%
Equipment
Stage —Audismum $8 per 32 W it section
Stage—Civic Center $e per 32 sq it section
Risers-6 $8 per 32 sq it section
Dance Floor $1 per 3 act 0 section (ran be bui9 to any size up to 38'x MI ($73 minimum)
Pipe and Dome $2.50 per linear foot
Booths—e' x 10' $5a—teclodes pipe 8 drape, one table, Mro cbalrs
Tables $a each per sal-up
. Table Covers Paper: $3.50 each-, Linen: quote
Portable Walls $10 each
Potlium(s) $27.50 each per day (free standing or table top) (includes microphone)
Teephone(s) Quote
Easel(s) $5 each par day
Flip Charts) $15 each per day imckrdes ease0
Marla N-Wipe Board(s) - $15 each per day (includes easel)
Beverage Service Quote
Audiol9-mual ---
Equipment
Exha Microphones $20 Per day
Sound Mea u(s) 525 each per day
Television—ail' $75 per day - -
Television-27' $30 Par day
VCR $35 per day linrArdes cart)
overhead Pmjector(s) $35 each per day (includes art) -
SBtle (35mm) $35 each par day (includes cart)
Projector(s)
Projection Screan(s) 6x6—$20 each per day
8'x 8'—$35 each per day
9' x 12'—$60 each Per day
Dunt see 9 fisted? Let us know what your needs are, and we will do our best to accommodate you. We have
in-house concession and alcoholic beverage services. 9 you require these Services, please all us for more
information.
sN c. k0
N % The Susan G. Komen
o # x Breast Cancer Foundation
°mnn2$ Maine Affiliate
Hovem1mr27.2001
City of Bangor
Phhame Committee of City Council
73 Harlow St
Bangor, ME 04401
Dear Finmhce Committee,
The Susan G. Komen would like to request a waiver of the following one day
rental items. Enclosed please find the sponsor packet for your viewing.
BmilpirCivicCcoper
$1,000 -per day
StafGag
Security
$10.00 per how
Electrician
Services
$35.00 per hour
Custodial Fee
$100.00 per day hanqums & meetings
Equipment
Stage-CivicCenter$8.00
per 32 sq. R section (7)
Dance Hoor
$1 W per 3 suf ft section (3606)
portable walls
$1000 each (15)
Tables
54.00 each per sm-up (50 tables with 8 per table)
Podium
$27.50 each per day( one
Easel (s)
$5.00 each per day (15)
Beverage Service
Quote (7)
Together we aremaking a difference in Maine and the world. Thankyouin
advance for your support. We hope to hem from you soon.
Regards,
Vice president Race Chair2002 Special Event Co -Chair
We're{gM1tirig hrepttemeer Ne Eett uqy ue hm,w Aw. TogefM.
02-52
This is an astlmaleO overview. Additional services and/or alterations to building wilt be quoted
n a time and malenat basis.
02-s2
Bras Park Complex
100 Duties street
Bangor, ME 04401
Estimated
B7iH000VBNiew (20714 475 5 5 5
Name: Komen Foundation Fundraiser
Bangor Civic Center
23 -Feb -01
Qty
Nem
Cost Each
Total Cost
1
Rent -Civic Center
$1,000.00
$1,000.00
1
Energy Surcharge -8% of base rent
$80.00
$80.00
1
Custodial Fee
$100.00
$100.00
1
Riser Stage 18' (4 pieces) for band
$32.00
$32.00
5
eft Banquet Tables -Auction Items
$4.00
$20.00
4
4x4 Square Tables -Lobby
$4.00
$18.00
1
Kitchen We Fee -includes refundable $100
$175.00
$175.00
damage cleanup sectors.
83
8 ft Rounds for Dining -8 per table
$4.00
$252.00
1
Bar Security @ $12.00 per In x 8 hm
$98.00
$90.00
2
Bars -Cash or Open? -TBD
$0.00
$0.00
1
Podium w/microphone
$27.50
$27.50
1
9 x 12 Video Screen
$130.00
$80.00
1
T.V.48"
$75.00
$75.00
1
VCR -includes cart
$35.00
$35.00
Power Strips & Electrical Cords -NIC
$0.00
$0.00
9
Easels -Auction Items Info
$5.00
$45.00
1
Coat Check Service
$175.00
$175.00
1
Damle Floor- 432 sq ft @ 1.00 per 3 sq It section
$144.00
$144.00
Total:
$2,332.50
Less Deposit:
$0.00
Less Kitchen Damage/Cleanup Escrow
-$100.00
Balance Due:
$2,232.50
This is an astlmaleO overview. Additional services and/or alterations to building wilt be quoted
n a time and malenat basis.