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HomeMy WebLinkAbout2005-04-11 05-121 ORDERItem No, Date: 44I-05 Item/Subject Order, Waiving the City's Nepotism Policy for a Seasonal Employee of the Parks and Recreation Department Responsible Department: Parks and Recreation Commentary: This Order would permit the Parks and Recreation Department to hire Jesse Tyler as a seasonal employee at the Union street Athletic Complex. Mr. Tyler is the son -In-law of a current full-time Parks and Recreation employee (Mike Lucas). Mr. Lucas is scheduled to be absent from work for an extended period of time this spring due to a health matter. Mc Luras c urinates the various activities at the Unlon Street Complex, and a replacement will be needed. Mr. Tyler, who recently became Mr. Lucas' can -in-law, has previously worked at the facility, Is capable of handling the responsibilities, and Is willing to accept this position. The City's nepotism policy requires approval of the City Council prior to hiring a relative into the same department where there is a currently related full-time employee. Due to the short time before the Complex opens and Mr. Tyler's past experience, the Parks and Recreation Department and Human Resources Division recommend approval of this request. This request was reviewed and recommended by Govemment Operations at its March 29n meeting Department Heat Manager's Comments: n �F.IATA.p� O�ADa'Q City Manager Assoaated Information: Order, Two background memoranda, Nepotism Policy Finance Director Legal Approval: Ci olicitor Introduced for % Passage -CONSENT _ First Reading Page _ of Reymond AAnpedro Guncikr Greene April --11, 2005 CITY OF BANGOR (TITLE.) Order, Waiving the Qty's Nepotism Policy far a Seasonal Employee of the parts and Recreation Department WHEREAS, Michael Lucas, a full-time Parks and Recreation Department employee whose responsibili ies include coordinating activities at the Union Street Athletic Complex, will be absent from work for an extended period of time due to a health situation; and WHEREAS, Jesse Tyler, who recently became Mr. Lucas' son-in-law, has previously worked at the facility in a seasonal capacity, is familiar with its operations, and is willing to work for the upcoming season; and WHEREAS, the Parks and Recreation Department has determined that due to Mr. Lucas' incapacitation, it is critical to have an individual who is familiar with the Complex operations to handle the day to day responsibilities in his absence; and WHEREAS, the City's Nepotism Policy permits the City Council to authorize a waiver in cases where a full-time employee and another relative are working in the same department, in this case a father-in-law and son-in-law; NOW, THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF THE CITY OF BANGOR, THAT a waiver of the City's Nepotism Policy is hereby approved which will permit the hiring of Jesse Tyler as a seasonal employee at the Union Street Athletic Complex. This waiver shall be in effect for the 2005 season only. IP CITY WMCIL April 11, 2005 Passed x 05-121 CITY CLEM (IlTIE'NAiving the City's Nepotism Policy for a Seasonal Nuployee of the puke and Necreatiw Neparteent A&Mped MCouo of l9 (pl.lip 1.01 �!� 9.5.5 Travel Policy he ally Travel Polley Another drink procedures associated with rdmbarsable travel expmss and is available through she Human Resources Office or Finance Department. 9.6 Nepotism - - 9.6.1. Any applicant who Is to a preunremploya within a department ' marngtbemngaa<a t«regularempkymentmemployrnegU ahgritta. Wee v. r, Wed mor the Director's anarchists. a -. ..shall Cebnonly, the Dueem'asbechummedasrision.! purposes of this section only, Depetbnml wJlbede&ned as 611ows: Records (pry Clerk), legal, Assessing. Entrance, Human Resources, Information Services, Cmtml Seevim',Purehasin&MororPool;]M1e Bus, punnet. Community uW Fmnomic Development. Police, Fine, Health and Welfare. Parks and possession, Engineering, Operations and Maintenance (Public Ami Wasttwater Treatment, Bass Park Golf Coupe, Airl 9.61 A relative ii any one nrthefollowmg: spouu, Gildma, stepchildren, parents, Pentagram, gmndchi brother, sista, brother-in-law, sister-in-law, over, urge, nephew, arda-m-law, daughter in-law, mother-in-law, father-in-law, stepparcnis, half-brother, half-aures, Pon cousin.. . 9.63. This Policy may be waived for positions defsnea.under Section 3.3, Employment for a Lmirea'I"rme, by the Gty beggars when batshe dekrmina slot such waive., is necessary in gave to recruit solicitor pusovrel W meet the Clry'enxds. Such waieers shall be be speufie- pariN of time and shall detail the pm'3ons and/or departments covered. So& warvars shall not create a gaMfithated situation in bture years urn mug be considered each year. 9.6.4 Under noucumspnaa shall this policy be waived in any aiivatiop Involving fatigue employee evident the express prior approval of the Bangor aty Coundl It is the Cauvtll's policy mat such authonzatimrs shall be gmrrea, if at all, only w thatt emissions where Ween n"fluer available qualified epigram for We position consumed, and the vacancy W be £Jlea is a position critical to the operation of the City or the taepagmentconcemetl. 9.6.5 In a situating where the neponam policy is waived, relnnvc shall not supervise one anoMu and every edon will be made to assign relasive ; to separate news, shilts or to different supervi MEMORANDUM TO: Government Operations Committee FR: Frank Comeau, Director, Parks & Recreation RE: Waiver of Nepotism Rule DA: March 24, 2005 1 am requesting that the Nepotism Policy in the City Personnel Rules and Regulations be waived for the 2005 season due to unique circum stances. As you can see in the attached memorandum from Tracy Willetie, Mike Lucas, our only full-time staff person at the Union Street Athletic Complex will be out an extended Period of time due to a medical procedure. Jesse Tyler, Mike's son-in4aw,has applied for a seasonal position at the facility, and it is our recommendation that he be hired. Because Mike is a full-time employee, a waiver of the Nepotism Policy Is required. - We feel itis Important In order to maintain the continuity and quality of the facility and the programs that an exception be granted for this year only. As explained in Tracy's memo, Jesse Tyler has worked at the facility for four years and has the knowledge and ability to make the transition seamless. Tracy and l will be in attendance at your March 29th meeting to answer your questions:. a5-rn 10 MEMORANDUM TO: Frank Comeau Director FROM: - Tracy Willefte Superintendent of Recreation SUBJ: Hiring of Jesse Tyler DATE: 3-23-05 This memo is to review the hiring this season of Jesse Tyler. Jesse has worked at the Union Street Complex for the past 4 seasons. He serves a vital role for us there, as he has been essentially the assistant to Mike Lucas who serves as the complex manager. After we closed the Union Street Complex in the fall of 2003, Jesse worked at Sawyer Arena for the 20032084 winter sports season and then returned to Union Street Complex in the spring of 2004. During the same span, he married Mke s daughter. After we closed me Union Street Complex in the fall of 2004, Jesse did not return to work M Sawyer Arena, which created a separation with the City. That makes him a new hire forthis coming season, which means we need to adhere to the Nepotism Regulations of the City Personnel Manual. One of the concerns for starting our upcoming spring season is the fad that our complex manager, Mike Lucas, will be out on sick leave for a heart procedure during what is typically a busy opening portion of our season. We were counting on Jesse's experience to get this busy complex open property for the upcoming season. Therefore, I would ask that we pursue the possibility of hiring Jesse for the 2005 season so that we can openly properly and as smoothly as possible. Given the extenuating circumstances, I think it is a hire worth making for this season. The understanding will be that this hire will be for the 2005 season only. In conclusion, Jesse has been a valuable employee for us at the Union Street Complex and an individual we were counting on retuming for this season. I would ask that we pursue this matter consistent with the City Personnel Manual.