Loading...
HomeMy WebLinkAbout2011-03-28 11-110 ORDERItem No, Date: March 28, 2011 Item/Subject: Order, Amending the City of Bangor Procurement Policy Responsible Department: Finance Commentary: Ata recent Council session with the City Manager, a priority Identified by the Council was the ability to incus on larger policy issues at the Committee level. By removing discussion of murine bids/contracts, the Committee would have more time m focus on policy Issues such as, Pond balance, overall financial positions and revwwand update eeistlng policyand developing new policy. On February 22, 2011, the FinanceCommittee discussed an amendmentm the procurementpolicy Mat would allow staff to award bids/contracts valued at $50,000 orless, provided thatthe bids were routine and did not contain any irregularities. The proposed polity would require that Committee approve all bids where low bid is not recommended, all requests m waive the bid process, and all contracts awarded as a result of a request for qualifications. In sector, any Nds/contracls awaked under the proposed language would be reported m the Finance Committee on a monthy basis. The Finance Committee unanimously recommended this for Council approval. Should the Council concur with the Finance Committee, the attached order would amend the Citys procurement policy. Dep m in Head Manager's Comments: This was reviewed and recommended for approval by the Finance Committee on February 22, 2011. CZ& m La - City Manager Amclated Infomrstion: Order Budget Approval: finance Director Azld�K Gly solicitor Introduced for X Passage _ First Reading Page _ of _ Referral t iL (,k Assigned ro councilor _ gvomou March 28. 2011 e, CITY OF BANGOR (TITLE.) Order, Amending the City of Bangor Procurement Policy By the Co Council of the O'ty of Bangor. ORDERED, THAT Article 2 — Office of the Purchasing Agent, Section 102 — Authority and Duties of the City of Bangor's Procurement Policy Is hereby amended by adding the following subsection: (2) Authority. The Purchasing Agent shall have the authority to award bids and/or contracts where the value is $50,000 or less under the following cordibons: (a) Funding for the item or service has been approved in the current year budget; and (b) The recommendation is to award to the low bidder; and (c) The City has previous experience with the bidder; and (d) Where vendors, staff, Councilors or members of the public have not expressed concern/Dr heightened interest in some farm about the item bid or the bid process itself. All bids or contracts awarded under this section will be reported to the Finance Committee on a monthly basis. 3 CI1'4 , 2011 MamM 28, 2011 pasi d Mede avd Secovded Eor Passage Paeaed TP CL 11 In OMEB (T1TL&1 +.. f policy