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HomeMy WebLinkAbout2014-09-22 14-304 ORDERCOUNCIL ACTION Item No. 14-304 Date: September 22, 2014 Item/Subject: ORDER, Authorizing Contract for the Purchase of a Plow Truck Responsible Department: Fleet Maintenance Commentary: The FY 2015 budget includes $135,000 in funding to replace one plow truck. While this level of funding was appropriate based on the vehicle we had originally planned to replace it is not to buy a sand/salt truck. One of current sand/salt trucks has failed, which we had planned to replace next year. On September 15, 2014 the Finance Committee reviewed a request to waive the bid process to purchase a "work ready" unit from Freightliner of Maine H.P. Fairfield, which would allow the City to acquire the vehicle prior to the onset of winter conditions. On September 15, 2014, the Finance Committee reviewed and approved staff recommendation to purchase the plow truck from Freightliner of Maine in the amount of $154,218. The contract award recommendation must be reviewed approved by the City Council as it is over $100,000. Manager's Comments: Associated Information: Memo Budget Approval: Legal Approval: Introduced for X Passage -Consent First Reading Referral Depa ment Head (�k) 6)-) L&LC7_1 City Manager nce Director City Solicitor Page _ of _ 1.4-304 SEPTEMBER 22, 2014 Assigned to Councilor Blanchette CITY OF BANGOR (TITLE.) Order, Authorizing Contract for the Purchase of a Plow Truck By the Cly Council Of the Oily of Bangor:• ORDERED, THAT, Deborah Cyr, Finance Director is hereby authorized to execute a contract with Freightliner of Maine in the amount of $154,218 for the purchase of a plow truck. IN CITY COUNCIL SEPTEMBER 22, 2014 PASSED CITY CLERK 14-304 SEPTEMBER 22, 2014 MEMO To: Finance Committee From:. . Robert Dawes, Equipment Director Subject: Request to Waive Bid Process — Plow Truck Date: September 9, 2014 During this year's budget process, $135,000 in funding was approved to replace one plow truck. While this level of funding was appropriate based on the vehicle we had originally planned to replace it is not to buy a sand/salt truck. One of current sand/salt trucks has failed, which we had planned to replace next year. It is my suggestion that we buy sand/salt truck this year, instead of investing approximately $10,000 to repair a vehicle we had planned to replace within the next budget cycle. After reviewing equipment and looking at available funding and the required timing, it is my recommendation that we purchase a''*work ready" unit. This is a unit that the dealer's build in speculation of selling. If we were to order a chassis, it will be 12 weeks in the making, and then will take additional time to be scheduled for the fit out process at the plow dealer, which can take up to 100 hrs once they start. We would most likely see the truck sometime in March and we would be down a salt truck most of the winter. The City would be best served if we purchased the "work ready" truck from Freightliner of Maine in conjunction with HP Fairfield. This unit was our first choice and turned out to be the least money. Portland North Truck Center with Viking Cives also has a truck ready, but is more expensive. Because of time restraints in purchasing this piece so it can be utilized this fall for snow removal, I am requesting that the normal bid process be waived and that the City purchase this piece from Freightliner of Maine for $154,218.00. If approved by the Committee, this item will require full Council approval as it exceeds $100,000.