HomeMy WebLinkAbout2014-09-22 14-304 ORDERCOUNCIL ACTION
Item No. 14-304
Date: September 22, 2014
Item/Subject: ORDER, Authorizing Contract for the Purchase of a Plow Truck
Responsible Department: Fleet Maintenance
Commentary:
The FY 2015 budget includes $135,000 in funding to replace one plow truck. While this level of
funding was appropriate based on the vehicle we had originally planned to replace it is not to buy a
sand/salt truck. One of current sand/salt trucks has failed, which we had planned to replace next
year. On September 15, 2014 the Finance Committee reviewed a request to waive the bid process
to purchase a "work ready" unit from Freightliner of Maine H.P. Fairfield, which would allow the City
to acquire the vehicle prior to the onset of winter conditions.
On September 15, 2014, the Finance Committee reviewed and approved staff recommendation to
purchase the plow truck from Freightliner of Maine in the amount of $154,218.
The contract award recommendation must be reviewed approved by the City Council as it is over
$100,000.
Manager's Comments:
Associated Information:
Memo
Budget Approval:
Legal Approval:
Introduced for
X Passage -Consent
First Reading
Referral
Depa ment Head
(�k) 6)-) L&LC7_1
City Manager
nce Director
City Solicitor
Page _ of _
1.4-304
SEPTEMBER 22, 2014
Assigned to Councilor Blanchette
CITY OF BANGOR
(TITLE.) Order, Authorizing Contract for the Purchase of a Plow Truck
By the Cly Council Of the Oily of Bangor:•
ORDERED,
THAT, Deborah Cyr, Finance Director is hereby authorized to execute a contract
with Freightliner of Maine in the amount of $154,218 for the purchase of a plow
truck.
IN CITY COUNCIL
SEPTEMBER 22, 2014
PASSED
CITY CLERK
14-304
SEPTEMBER 22, 2014
MEMO
To: Finance Committee
From:. . Robert Dawes, Equipment Director
Subject: Request to Waive Bid Process — Plow Truck
Date: September 9, 2014
During this year's budget process, $135,000 in funding was approved to replace one
plow truck. While this level of funding was appropriate based on the vehicle we had
originally planned to replace it is not to buy a sand/salt truck. One of current sand/salt
trucks has failed, which we had planned to replace next year. It is my suggestion that
we buy sand/salt truck this year, instead of investing approximately $10,000 to repair a
vehicle we had planned to replace within the next budget cycle.
After reviewing equipment and looking at available funding and the required timing, it is
my recommendation that we purchase a''*work ready" unit. This is a unit that the
dealer's build in speculation of selling. If we were to order a chassis, it will be 12 weeks
in the making, and then will take additional time to be scheduled for the fit out process
at the plow dealer, which can take up to 100 hrs once they start. We would most likely
see the truck sometime in March and we would be down a salt truck most of the winter.
The City would be best served if we purchased the "work ready" truck from Freightliner
of Maine in conjunction with HP Fairfield. This unit was our first choice and turned out
to be the least money. Portland North Truck Center with Viking Cives also has a truck
ready, but is more expensive.
Because of time restraints in purchasing this piece so it can be utilized this fall for snow
removal, I am requesting that the normal bid process be waived and that the City
purchase this piece from Freightliner of Maine for $154,218.00.
If approved by the Committee, this item will require full Council approval as it exceeds
$100,000.