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HomeMy WebLinkAbout2014-08-25 14-274 RESOLVECOUNCIL ACTION Item No. 14-274 Date: August 25, 2014 Item/Subject: RESOLVE, Accepting and Appropriating $173,906.91 in FY 2013 Homeland Security Grant Funds from the Maine Emergency Management Agency (MEMA) Responsible Department: Fire Commentary: This Resolve will accept and appropriate $173,906.91 in FY 2013 Homeland Security Grant Funds from the Maine Emergency Management Agency (MEMA) to improve Police and Fire Department preparedness and response capabilities for Homeland Security related events. If approved, the funds will be used for a variety of purposes including training for police and fire employees, education, purchase of specialty equipment and maintenance on current equipment. A plan outlining the various anticipated projects and expenditures is attached to this Resolve. The list may not represent the exact final expenditures, as priorities and needs may change over the grant period. This Resolve was reviewed at the August 18, 2014 Government Operations Committee Meeting and was recommend for approval. Department Head Manager's Comments: City Manager Associated Information: Resolve, Grant Award Letter, Proposed Project List Budget Approval: Finance Director Legal Approval: icitor Introduced for Passage X First Reading Referral 14-274 AUGUST 25, 2014 Assigned to Councilor Graham CITY OF BANGOR ve, Accepting and Appropriating $173,906.91 in FY2013 Homeland Security Grant Funds from the Maine Emergency Management Agency (MEMA) 70 of the City of Bangor. ) THAT Homeland Security Grant Program funding through the Maine agement Agency for FY 2013 in the amount of $173,906.91 to improve Police nent preparedness and response capabilities for Homeland Security related accepted and appropriated; and RESOLVED THAT the Finance Director is authorized to establish such financial be necessary to accept and disburse such funds in accordance with Homeland MA requirements. IN CITY COUNCIL AUGUST 25, 2014 FIRST READING AND REFERRAL TO GOVERNMENT OPERATIONS COMMITTEE OF SEPTEMBER 3, 2014 e (2 CITY CLERK IN CITY COUNCIL SEPTEMBER 8, 2014 MOTION MADE AND SECONDED FOR PAS AGE PASI IED �,L, &) 1441"j CITY CLERK STATE OF MAINE 14-274 DEPARTMENT OF DEFENSE, VETERANS AND EMERGENCY MANAGEMENT AUGUST 25, 2014 MAINE EMERGENCY MANAGEMENT AGENCY 72 STATE HOUSE STATION m a AUGUSTA, MAINE 04333-0072 PAUL R. LEPAGE PHONE: 207-624-4400/800-452-8735 GOVERNOR FAx: 207-287-3180 BG JAMES D. CAMPBELL ROBERT P. MCALEER COMMISSIONER DIRECTOR September 18, 2013 Scott Lucas, Fire Chief City of Bangor 289 Main Street .Bangor, ME 04401 Dear Chief Lucas: I am pleased to notify you of the City of Bangor's FY2013 Homeland Security Grant Program funding award through the Maine Emergency Management Agency. In keeping with MEMA's strategy of funding Maine's metropolitan areas, MEMA has continued to allocate 45% of available Homeland Security Grant funding to the state's six identified Metro cities. I am pleased to award $ 127,030.58_ (SHSP) and $ 46,876.33 (LETPP) to the City of Bangor to improve preparedness and response capabilities for Homeland Security related events in the State of Maine. In order to move forward with the FY2013 funding, MEMA requests that the City submit detailed budget narratives and worksheets for projects to be undertaken with these funds. Once the City's budget documentation has been submitted and reviewed by MEMA, you will receive an official Grant Award Notice, as well as Memorandum of Understanding (MOU) and Terms and Conditions documents that must.be signed to formally accept the funding. Once these documents have been signed and returned to MEMA, the City will be approved to move forward with identified grant projects. This procedure is slightly different from prior Homeland Security Grant rounds, however new federal auditing requirements necessitate the additional signatures required to accept the funds and move forward. I congratulate you on this important funding award and look forward to continuing to work with you to improve Maine's preparedness and response capabilities. Please do not hesitate to contact me or Bruce Fitzgerald of my office if you have any questions regarding this grant award notice. Thank you again for your application. Sincerely, �),\"\- � w , Robert P. McAleer Director U. S. Department of Homeland Security FY2012 State Homeland Security Grant Program Grant Number: EMW-2012-55-00081 CFDA Number: 97.067 Grant Period: 9-1-13 to 8-31-13 I eT BANGOR POLICE DEPARTMENT TO: Government Operations Committee FR: Mark Hathaway RE: Homeland Security Grant FY13 Revision DT: September 3, 2014 14-274 AUGUST 25, 2014 240 Main Street Bangor, Maine 04401 207-947-7382 Fax 207-945-6824 As part of a recent review of intended use of FY13 Homeland Security Grant Funding members of the finance committee, police department and fire department made some necessary adjustments based changing equipment needs. The original memorandum included funding for a specialty vehicle retrofit and blood control kits. It however did not provide sufficient funding to cover the cost for night vision optics. The adjustment removes the cost for the vehicle retrofit and the blood control kits and slightly reduces a portion of the funding for the command truck equipment upgrade. Please examine the updated grant request memorandum for a complete review of these adjustments. 14-274 AUGUST 25, 2014 Revised September 4, 2014 City of Bangor FY 2013 MEMA and Homeland Security Grant Program Technical Rescue Training: Thirty thousand dollars ($30,000.00) has been budgeted to provide initial training and continuing education for the fire departments technical rescue teams. Including, but not limited to high and low angle rope, confined space, collapse rescue, swift water and Marine I rescue training. Forcible Entry Simulator and Trailer: Nine thousand five hundred dollars ($9,500.00) has been budgeted to purchase and provide training on a forcible entry simulator/trainer and trailer. The trainer will afford the users an efficient and effective means of training and the trailer will provide a convenient way for the trainer to stored and shared regionally. Heavy Rescue Extrication Equipment: Twenty five thousand dollars ($25,000) has been budgeted to begin replacing extrication equipment on the Heavy Rescue. The priority for replacement will be equipment that has either exceeded or is nearing the manufactures recommendation for replacement. Explosive Ordnance: Seventeen thousand five hundred dollars ($17,500) has been budgeted to accommodate recent promotions that required two active members leave the squad. The requested funding will be used for training purposes. We have received approval from the FBI to send one officer to the Hazardous Devices Training school at Redstone Arsenal in Huntsville, Alabama. The excepted cost, based on previous expenses for the school, is $7000. The remaining balance will be used to cover training and continuing education expenses (Logan Airport in Boston and Ft. Devens in Massachusetts) and for minor equipment upgrades and repairs. (LETPP) Special Response Team (PD): Fifteen thousand dollars ($15,000) has been budgeted for the police department SRT. The majority of the funding will again be used to for training and to cover expenses associated with training related backfill. A majority of the current training needs center around three new members who must attend a variety of specialized schools both in and out of state. Current members require additional and continuing training for certification requirements. At least one current member will be attending a leadership training program with use of this funding. (LETPP) Special Response Team (FD): Ten thousand dollars ($10,000) has been allocated to provide initial training to new team members, continuing education training to all team members and to upgrade or replace tactical equipment as necessary. 14-274 AUGUST 25, 2014 Revised September 4, 2014 Active Shooter Training: Twenty thousand dollars ($20,000) has been budgeted for all members of the department are required to participate in a yearly active shooter training course... typically held at one of the City schools during April vacation. The costs cover continuing education for the instructors (so we are trained in up to date and time relevant tactics) and payroll related costs associated with attendance and shift backfill as necessary. (SHSP) Electronic Finger Print/Automated Evidence Tracking System: Twenty thousand dollars ($20,000) has been budgeted to improve our fingerprinting system(s) from the current ink to electronic is due to the increased demands on higher grades fingerprints and the need to electronically share our prints with other law enforcement agencies. We currently have a fingerprint comparison unit (computerized system) that will work in combination with EFS. The need to improve our evidence tracking and retention system is the result of continued increase in complex criminal investigations requiring the demands of modernized evidence identification and collection requiring advanced tracking and retention programs. (SHSP) Night Vision Capabilities: Nineteen thousand three hundred forty five dollars ($19,345) has been budgeted. The Special Response Team is currently in need of night vision optics. This is a very expensive project requiring we do it in stages. This request is for six (6) units. (LETPP) Mobile Command Truck Training, Equipment and Maintenance: Seven thousand five hundred sixty one dollars and ninety-one cents ($7,561.91) has been budgeted for new operator training, continuing education, equipment upgrades and maintenance as necessary. *Subject to modification ... the contingency plan for any additional or unused portions of the allocation will be to provide additional funding to the above identified items and/or NIMS compliant training, with the approval of MEMA.