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HomeMy WebLinkAbout2024-11-18 Finance Committee Minutes � � � �� z�i,, �f am m� �;i � � w �� �m m � Finance Committee Minutes November 18, 2024 Council Chambers, 262 Harlow St. Councilors in Attendance (Committee Members): Fish, Tremble, Fournier, Deane, Beck Other Councilors in Attendance: Pelletier, Leonard, Hawes, Mallar Staff in Attendance: Little, O'Donnell, Laurie, Morin, Pelletier, Smith, Davis, Saavedra, Willette Meeting Start: 5:15 PM 1. Finance Department Review Finance Director, David Little, provided an update as to the Finance Department and current projects and challenges. The primary challenge being staffing and the difficulty of finding qualified applicants. The impact being that some projects and tasks fall behind as day to day operations take priority. It was discussed that the staffing challenges impacted multiple departments and although new staff has been hired, it takes time to become fully trained. Director Little also updated the Council to the status of the City's annual audit and indicated that the audit is anticipated to be issued in January. The Council expressed concerns with the delay of processing payments received by customers and inability to fill vacant positions. Director Little discussed how the number of applications for open positions has significantly dropped over the past few years as well as applicants with related experience. Assistant City Manager Courtney O'Donnell indicated that the Human Resource Department has been working on potential strategies regarding the City hiring process and indicated an update would be presented at a later date. 2. Consent a. Used Vehicle Purchase — Police — Quirk Hyundai - $27,608 Motion made and seconded to approve purchase; motion passed unanimously 3. Bids/Purchasing a. Waive Bid Process — Central Fire Boiler Replacement— Fire — Ogden Mechanical - $110,023 Motion made and seconded to approve purchase; motion passed unanimously b. Aircraft Deicer—Airport— Global Ground Support, LLC - $527,573 Motion made and seconded to recommend approval; motion passed unanimously c. Single Axle Truck with Plow — Public Works — Freightliner of Maine - $244,340 Motion made and seconded to approve purchase; motion passed unanimously d. Tandem Axle Plow Truck w/Dump Body— Public Works — Freightliner of Maine - $259,738 Motion made and seconded to recommend approval; motion passed unanimously e. Light Duty Pickup — Public Works — Darlings Ford - $53,095 Motion made and seconded to approve purchase; motion passed unanimously f. Two (2) Light Duty Trucks — Public Works — Darling's Ford - $128,656 ($64,328 each) Motion made and seconded to approve purchase; motion passed unanimously g. One-Ton Dump Truck— Public Works — O'Connor Auto Park - $74,216 Motion made and seconded to approve purchase; motion passed unanimously h. One-Ton Dump Truck— Parks & Rec. — O'Connor Auto Park - $61,798 Motion made and seconded to approve purchase; motion passed unanimously i. Biosolid Disposal — Water Quality— New England Waste Services of ME, Inc. - $142.00 per wet ton (5,500 - 6,500 tons annually) Motion made and seconded to recommend approval; motion passed unanimously j. Randolph Drive Sewer Improvements — Engineering — Lou Silver Inc. - $507,071.00 Motion made and seconded to recommend approval; motion passed unanimously k. Hammond Street Storm Drain Extension — Stormwater— Eastwood Contractors - $438,020 Motion made and seconded to recommend approval; motion passed unanimously 4. Council Resolve —Accepting and Appropriating $2,127,000 in Passenger Facility Charges (PFC's) Through the Federal Aviation Administration (FAA) to Provide Funding for Design, Purchase and Installation of a Passenger Boarding Bridge at Gate 11 at Bangor International Airport as well as PFC Application Assistance Costs Motion made and seconded to recommend approval of the Resolve; motion passed unanimously