HomeMy WebLinkAbout2024-10-07 Finance Committee Minutes �
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Finance Committee Minutes
October 7, 2024
Council Chambers, 262 Harlow St.
Councilors in Attendance (Committee Members): Tremble, Fournier, Deane, Leonard
Other Councilors in Attendance: Pelletier, Schaefer, Fish, Hawes
Staff in Attendance: Little, Huotari, Morin, Innis, Krieg, Smith, Emerson, Mullins,
Laurie
Meeting Start: 5:40 pm
1. Executive Session — 36 MRSA Section 841(2) — Hardship Abatement Application
Motion made and seconded to enter Executive Session; motion passed unanimously
2. Open Session — Hardship Abatement Application Decision
Motion made and seconded to approve staff recommendation; motion passed unanimously
3. Bids/Purchasing
a. Front End Loader— Public Works — United Construction & Forestry - $301,900 ($151,900
Life Cycle Cost)
Motion made and seconded to recommend approval; motion passed unanimously
b. Small Front-End Loader— Public Works — Central Equipment Company - $87,844
Motion made and seconded to recommend purchase; motion passed unanimously
c. Rental Van - Plug-in Hybrid — Fleet— Darling's Ford - $43,665
Motion made and seconded to recommend purchase; motion passed unanimously
d. Airfield Maintenance Truck—Airport— O'Conner Auto Park - $46,754
Motion made and seconded to recommend purchase; motion passed unanimously
e. Portable Column Lifts — Fleet &Airport— RDI Equipment - $50,413 each (total purchase
$100,825)
Motion made and seconded to recommend purchase; motion passed unanimously
f. Hildreth Street North Force Main — Engineering — Eastwood Contractors - $313,125
Motion made and seconded to recommend approval; motion passed unanimously
g. Realtor Services — Community & Economic Development—The Boulos Company— 8% to
6.5% Commission (based on sale price)
Councilor Fish questioned expressed concerns regarding the recommended bidder,
particularly the limited experience of the primary agent proposed, and that the bidder's
primary experience is related to commercial property. She asked for further explanation as
to how the bid process worked and how the recommended bidder was selected. Finance
Director Little explained that the RFP was drafted looking for one company to handle both
residential and commercial property, the RFP was posted to the City website and in the local
paper. Questions were received during the process asking of the City wanted to split the bid
between residential and commercial. The City replied no that it was looking for one company
to handle all sales and received only two bids. Boulos was selected by staff for the larger
staff available and experience. Councilor Tremble recommended that the bid be split
between the two bidders separating residential and commercial. City Manager Laurie and
Finance Director Little explained that because the question period included a question about
splitting the bid and the City replied no, the appropriate action would be to reject both bids
and rebid with two separate RFP's. Councilor Leonard made a motion to direct staff to
rebid, the motion was passed unanimously.
h. City Hall Renovation Furniture & Fixtures — Finance — WB Mason - $537,881
Councilor Tremble asked about new furniture and fixtures for the second and third floors of
City Hall. Finance Director Little replied that this bid only pertained to the first floor and that
staff was looking into what could be done on the other floors, but additional funding would
need to be approved.
Motion made and seconded to recommend approval; motion passed unanimously
4. Revised Matured Tax or Utility Lien Policy
Staff reviewed the changes to the policy which brought the policy in-line with the current
State Statute regarding the acquisition and sale of lien acquired property. Highlighted
changes included, a 90-day notice to the former owner before the City could list the
property for sale, the requirement to use a real estate broker or agent to sell the property at
the highest price the agent believes the property will sell at, and the requirement to return
any excess funds to the former owner after deducting allowable costs.
Motion made and seconded to recommend approval; motion passed unanimously
Upcoming Items(subject to change)
(Anticipated dates are subject to change)
• Interim Financials — October 21, 2024
• Abatement Policy (TBA)
Meeting adjourned: 6:11 pm