HomeMy WebLinkAbout1992-01-20 Finance Committee Minutes �• � Finance Cc�mittee
January 20, 1992
� Minutes
Cce�mittee N�embers Present: R. Stone, Chair, D. Soucy,
(sitting-inj W. Shubert, P. Blanchette
Council Members Present: None �
Staff Present: E. Barrett, J. ch�artararo, P. Rideout,
D. Pellegrino, R. Ziegelaar, D. Webb,
K. Gibb, A. Stockus. J. Ring, J. Roscetti
Others Present: None
Meeting was called to order at 7:36 a.m.
1. Engineering Contract Atriend�r�nt
Gibb presented request to amer�nt engineering services contract with
Oest Associates by $4,000 for additional work on the BanAir Industrial
Park for revised lotting to m�n�T►►�ze impact on wetlands.
D. Soucy maved appraval of contract amenc3me.nt for Oest Associates for
engineering work on tYl@ 13anAir Industrial Park. Seconded by P.
• Blanchette. Passed.
Out of order:
4. Runway Deicing Fluid
Pellegrino presented request for additional purchase of runway de:i.cing
fluid to replenish stock purchased earlier this year. Air National C�iard
will participate in one-half the cost.
D. Soucy maved appraval of purchase of deicing fluid for $19,840 with pir
National Guard participation of one-half the cost. Seconded by P.
Blanchette. Passed.
5. Management Service for Timber Harvesting on City Tanr�
Stoclais presented request to contract with Steve Hardy, Central Mai.ne
Woodland Sexvice, for a forest mana.gement plan, and for harvesting wood
frcan city cnnmed land. Contract would include cruising the land, and
marking trees for harvest; assist in contracting crews, oversee cutting,
cataloging timber and assuring proper paym�it to the city for timber.
Cost to the city is 10� of sale price. First application will be
� harvesting timber at the Winterport pits, which was appraved by the
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�� Municipal Operations Cce�mittee. Estimated inccane to the city is $3Q,000
for selective cutting. City currently ones over 600 forested acres within
the city limits. Finance Ccxnnittee is requested to approve contract with
• Steve Hardy.
D. Soucy mpved appraval of contract with Steve Hardy, Brewer, Maine for
forest manage�nent services at Winterport Pit woodtot. Seconded by P.
Blanchette. Passed
6. Bids:
a. Asbestos Aba.teznent Services, Building 271 -- BIA
Pellegrino presented rec�ndation to award to the law bidd.er Asbestos
Re.moval, Inc., Bangor, Maine for price of $45,000. This is a jobs bond
project.
D. Soucy maved award to law bidder Asbestos Rem�val, Inc., Bangor, Maine
for price of $45,000. Seconded by P. Blanchette. Passed
b. Renavations to Building 121 -- BIA
Pellegrino presented rec�ndation to award to the law bidder Bawman
Brothers, Inc. St. Albans, Maine for price of $178,922. This is a jobs
bond project. '
D. Soucy moved to award to the law bidder Bawman Brothers, Inc. St.
Albans, Maine for price of $178,922. Seconded by P. Blanchette. Passed.
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c. 4 X 4 Pickup truck -- Fire Department
Pellegrino and Webb presented rec�ndation to award purcha.se of pickup
truck for Fire Depazt-m�nt to law bidder J. K. Wright, Inc., Pittsfield,
M�lrie for price of $14,888.
D. Soucy moved award for purchase of pickup truck for Fire Depart�ent to
law bidder J. K. Wright, Inc., Pittsfield, Maine for price of $14,888.
Seconded by W. Shubert. Passed
d. Public Works F.m,;�ient Storage Sheds -- Public Service Department
Stockus presented request to award contract to Durafornt Steel Buildings,
Inc., Bangor Maine for price of $ 92,075. Original bid was $163,785 and
all bids received exceed the budgeted amr�unt of $99,165. Discussion were
held with law and. second law base bidders for changes in the construction
and niunber of bu:i.ldings. Rec�ndation is to contract wi.th Duraform for
two rather than three buildings, and to change the frami.ng froan pressure
treated limiber to steel frame and skin. Stockus advised metal buildings
with baked on paint and 20 year warranty in response to question frcan W.
Shubert. Buildings will be s�milar in design to those at Bass Park.
D. Soucy moved award to Duraform Steel Buildings, Inc., Bangor, Maine for
� � a negotiated price of $ 92,075. Seconded by W. Shubert Passed.
. e. Addition to Public Works Administration Building -- Public Service
Department
Stockus presented request to award contract for additions at the Public
Works Admi.nistration Building to M. D. Hardy, Inc., Hai[q�den, Maine for a
negotiated price of $172,000. Original bid was $221,088, and all bidders
exceeded the $165,280 budget established for the project. Savings to be
realized by changes in the scope of the construction by reducing the suare
footage. Budget is established at $165,280, actual cost will be $172,000;
budget shortfall will be covered by transfer of $8,000 frcan recycling
faci.lity project.
Project is for 100' X 80' metal frame/skin builcling shell, for cold
storage. Th.is will replace two storage buildings on Union Street which
will be detmlished. All inventory will be in one place.
D. Soucy maved award of contract for construction of addition to the
Public Works Ac�ninistration Builcling to M. D. Hardy, Inc., Iiampden, Maine
for a negotiated price of $172,000. Seconded by P. Blanchette. Passed.
7. Pharamceutical Services -- City Nursing Facility
Pellegrino presented rec�ndation to award three year contract for
pharn�aceutical services contract to Dawneast Pharn�acy, Inc. for a price of
$2,730/year ($3.50 per pa.tient per month) . Scope of services is to
• mr�nthly review the medication regit� and the staff follaw up for each
pa.tient, and to make rec�ndations to the doctor concerning changes in
med.ication or care pravided. The proposers were Miller Drug (current
contractor) and Dawneast Phannacy. Staff determined that there are
signficant differences between the proposers in both the level of
consulting expertise for revie�a of inedication regimes and the response to
filling prescriptions and custairie.r service.
D. Soucy revietived � frcan Judy Roscetti to Purchasing Agent which
;n�i cates Da�niea.st Pharnnacy's strength is expertise in consulting for
medication review, and their wea]mess is day-to-day tasks and filling
prescriptions. Miller Drugs strength is filling prescriptions while their
wealmess is expertise in med.ication consulting. Staff at facility would
prefer prescriptions filling with Miller, they are not c�nfortable in
dealing with Dawneast for prescriptions. The strength in consulting
expertise leads to staff rec�ndation for Dawneast. Soucy attended the
oral presentations, and found that Miller was willing to i�rove medical
consulting sezvices and that cost on sezvice is $2.50 pPx patient per
month, while Dawneast is $3.50/patient/�nth. Will not support change of
contract to Dawneast.
P. Blanchette stated she does not deal with either Dawneast or Miller, but
that she has heard that Dawneast is abrupt and unfriendly, and would
prefer a friendly approach, therefore will support Soucy and Miller. R.
Stone rec�nded refer to full Council for action.
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�. � � D. Soucy maved to award three year pharniaceutical services contract for
City Nursing facility to Miller Drugs, Bangor, Maine for price of $2.50
per patient per month. Seconded by W. Shubert. Passed 3:1. Voting Yes:
. Blanchette, Shubert and. Soucy. Voting No: Stone.
2. Update City Auditors
Quartararo advised that city Auditor, Brantner, Thibodeau and Associates
were scheduled to appear to update cam��ittee on the auditors work. On
Friday, January 15, 1993 Gerald Thibodeau advised that he had spoken with
Cca�mittee chair and there was no need to attend. Chair Stone responded
that he had a call frcan Thibodeau who did not advise Stone BTA was
scheduled to appear, therefore when asked if a Februazy meeting was
acceptable Stone advised yes. Had Stone ]mcxnm B'I'A was already scheduled,
he would not have agreed to a February meeting. R. Stone requested letter
to BTA for meeting with Finaiice Canmittee at next meeting for update on
annual audit for FY1992, and issuance of audited financial statements.
Quaztararo also advised that Laeger, Ade was nearly three months averdue
in preparation of the cost allocation study, and that the city is losing
inc3irect costs for Cce�munity Develo�enent projects performed by Public
Works. General Ft�nd can not assess and collect indirect costs until
indisect cost plan is accepted by federal government.
Both R. Stone and D. Soucy responded that letter be sent to Laeger, Ade to
appear at the next Finance Cca�anittee meeting to appraise the cc�m.ittee on
co�letion of cost allocation plan.
• 3. Tax-Lien Foreclose/Disposition of Foreclosed Prope.rty -
Quartararo advised that the city has tax acR►,ired a mr�bile hca� that is of
no value, reguested Executive Session for to consideration of hardship
abatement. D. Soucy moved to go into Executive Session for consideration
of a hardship aba.tement. Seconded by P. Blanchette Passed
Into Executive Session at 8:26 a.m.
Out of Executive Session at 8:28 a.m.
D. Soucy moved approval of abatement of all outstanding taxes and tax
liens for the 1990 tax lien, 1991 tax lien, 1992 tax lien, and 1993 taxes
on tax account RE 50538, per 36 M.R.S.A section 841 (2) , ba.sed upon the
l�awledge of the city as to the circumstances of the taxpayer rather than
an application, and that there is sufficient reason to go beyond the three
year cce�mitment date to the July 1, 1989 coam«itment date for the 1990
taxes. Seconded by W. Shubert. Passed.
Addendtun
8. BIA Envirorunental Remediation
Barrett advised that item 7 on the Municipal Operations Ca��ittee agenda.
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• ' for January 19, 1993 should have been assigned to the Finance Cce�mittee.
Request is for authority for Aisport Manager to disect expend up to
$10,000 without individual project appraval for remediation of
• envirorunental issues if and as directed by DEP or as part of projects
being undertaken in response to DEP require.sr�nts. Grant of authority
would be for environmental projects only, and for those items which
r��ire imctied.iate action. Atr�ort Manager would report back to Finance
Ccs�m.ittee at its next meeting after such an project as to the nature and
costs of the project.
D. Soucy maved authority for Airport Manager to let project up to $10,000
which are ����te environmental concerns, and that AiYport Manager will
report to the next Finance Coimnittee follawing the exercise of such
authority. Seconded by P. Blanchette. Passed.
9. Resolution Approving the Details of City's $1,864,000 General
Obligation Notes.
Quartararo presented request for approval of resolution prepared by Chris
Haward, Bond Counsel concerning the details of the temporary borrawing of
up to $1,864,000 for ccanpletion of the secondary treatment plant.
Borrawing in through the Sta.te Revolving Loan Fund (SRF) adnunistered by
Maine Municipal Bond Bank.
D. Soucy maved approval of resolution. Seconded by P. Blanchette. Passed
Meeting adjourned at 8:32 a.m.
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Recording Secretary
John Quartararo
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