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Home My WebLink About1997-02-18 Finance Committee Minutes FINANCE COMMITTEE MEETING FEBRUARY 18, 1997 MINUTES � COUNCILORS ATTENDING: Don Soucy, Mike Aube, Joseph Baldacci, Charles Sullivan, Jim Tyler, Timothy Woodcock STAFF ATTENDING: Edward Barrett, Erik Stumpfel, Deb Cyr, Mary Anne Chalila, Dave Pellegrino, Penelope Olsen, Bill Lapan, Clarence Peters, Don Winslow, Ben Birch, Norm FIeitmann, Rod McKay, Dale Theriault, Mike Dyer OTHERS ATTENDING: Doug Clendenning, Roxanne Saucier, Dean Giorgi Meeting convened at: 6:09 pm 1. Executive Session: 2 Hardship Abatement Requests a. .Abatement of 1995 and 1996 taxes. Recommended consulting with attorney and credit counseling service. Approved. b. Abatement of first half of 1997 taxes and installment agreement on second half. Approved. 2 . Bids: a. Compact Rubber Track Wheel Loader (Motor Pool) National Attachments of Gorham ($38,000) Tabled until next meeting. • b. Boiler Replacement (Airport) Bangor Pipe and Supply, Inc. of Bangor ($7,000) Recommendation Approved c. Mountain Bikes (Police Department) Pat's Bike Shop of Brewer ($5,327 .85) Recommendation Approved. Council action required to authorize use of forfeiture funds and to appropriate revenues from sale of old bikes. d. 4x4 Tractor with Mower (Parks and Recreation) Dorr's Equipment Company of Bangor ($17,399) Recommendation Approved e. ADA Renovations for Bangor Auditorium and Civic Center (Community Development and Bass Park) Noyes Construction of Bangor ($96,400) Recommendation Approved 3. Council Chambers/Conference Room Improvements Ed Barrett gave the Committee the cost esti.mates for improvements to the Council Chambers and Conference Room. These improvements will include: replace carpeting, wall draperies, window curtains, and removal of some of the paneling. More suggestions for other improvements were given by Committee members. Staff will look into the costs so all information is � available and a determination can be made on which improvements to do. 4 . Fuel Accounting Software from PRG - Airport Department • The current fuel accounting system is only used in only 2 places in the United States. It was developed in Europe and has no support and there are problems that have developed in this system. The Airport has been working with Exxon to find a new vendor. Exxon has agreed to cost-share and the Airport is looking for 80� from Exxon, which would put the City's cost at $5,000 which is what was budgeted for that conversion. PRG is the only software vendor found that comes close to suiting the needs and requirements of the Airport. There are special requirements that Exxon has that will necessitate special programming because we send information via modem to Exxon on a daily and weekly, basis. An update on portions of the hardware is also necessary. An estimate would be about $1,800 to update the Netware Software and to add some memory to our server. According to PRG, we have enough memory in our server for about 6 months worth of information. The $1,800 is available from capital projects. Approval is recommended. 5. Tsoulas Property - 749 Union Street and 26 Beecher Park These two properties were subject to a workout agreement with the sewer department. The outstanding sewer debts on each, totaling $1,500, have been paid. In addition to that, last month it was agreed to allow a workout agreement with the real estate taxes on 26 Beecher Park. This is no longer necessary because the property taxes have been brought current. Staff is asking permission to grant release deeds on these two Tsoulas properties . Approved. • 6 . Request for Release of City's Interest in "Paper" Street Eastern Maine Healthcare has purchased Westgate Mall and. has worked out an agreement with the Sanborns who own the house that is next to the property. Eastern Maine Healthcare is asking the City to release a portion of Lois Street (which runs behind the Sanborn's property) . The City would be releasing part to the Sanborns and part to Eastern Maine Healthcare. It was moved to recommend to the full council. 7 . Order: Authorizing the Transfer of $1,413.06 from Contingency for Expenses Related to the Cable Consortium This is the City's pro-rated share of a bill for our Washington D.C. Cable consultant. Funds have not yet been appropriated for this bill. The original order authorizing our participation in the consortium authorized the use of contingency for this purpose. Recommendation Approved 8. Authorization to Issue a RFP for a Marketing and Financial Feasibility Study for a Multi-Purpose Stadium (see attached draft) This would authorize the City to issue a request for proposals to do a feasibility and marketing study for a multi-purpose sport facility which could also be used as a concert facility. The cost of the study would be at least $40,000 or more. This study would include: a market analysis, financial analysis, facility revenue & operational costs, fiscal impact analysis, identify potential funding sources and provide a financial � strategy for funding the facility. Recommended that Staff move forward on - this issue. 9 . Exception Report - November Financials • Due to the length of the agenda, no formal presentation was made. 10. Executive Session - Legal Issue 11. Update, Assessing Software The Committee authorized staff to stop the current effort to install a new assessing package, to negotiate a close of the purchase contract and to further review the TR10 package as a possible replacement for the current software package. fin2-18 i •