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Home My WebLink About1969-07-07 193-W ORDER193-W Introduced by Councilor Cox, July ], 1969 p, CITY OF BANGOR (TITLE.) (Drbvrr...... Authorizing City Manager to, Sign Contract with Public Administration Service By tM City CounoB of the Ct ofBmpvr. ORDMED, TWT in accordance with Council Order 175-W the City Manager be authorized to sign a contract on behalf of the City with Public Administra- tion Service of Chicago for the purpose of conducting a comprehensive position classification and pay study encompassing approximately 590 positions, to be completed by January 1, 1970, for a figure of $8,000. R EC EIVEO .aIowx w� July 3, 1969 IN CITY COUNCIL July 9, 1969 PASS® ?i CITY CLERK�� 193-W O ROER Title, Anti. City manager to Sign Contract ............................... vithj,.01. eimce Introduced and filed by �- unciLren CONTRACT This agreement made and entered into this _ day of 19_, by and between the rice of Banner. Maine , hereinafter designated as the Citv and Public administration Service of Chicago. Illinois, hereinafter designated the Service, WITNESSETH: That the Service hereby agrees to perform the following work in the prepa- ration of position classification and pay plans for officers and employees of the city 1, analyze all established positions with respect to their duties, responsibilities, and qualification requirements. 2. Prepare, on the basis of the above analysis, class speci- fications describing in some detail the nature and require- ments of the work of each class of positions. 3. Assign each established position to the appropriate class in the classification plan. 4. Server and study existing rates of pay and pay related benefits of the positions classified, in private industry in the general flaand in appropriate public jurisdic- tions and, on the basis of the data collected, prepare a comprehensive pay plan. The salary study would take into consideration, in addition, the xequirments of each class of positions, local financial rescurces and policies and such other special circumstances as my be relevant. 5. prepare appropriate rules and pracaduxee for the installa- tion and continuing administration of the classification and pay plate. 6. Prepare and submit a report setting forth the proposed pay plan, summarizing the data and other factors considered In its development, and presenting estimates of budget effects of installing the pay plan. J. present and explain the proposed classification and pay plane in the period immediately fallowing their submission to the officers and agencies having authority to act with suspect to such matters. a This agreement made and entered into this day of 19_, by and between the City of Bangor, Mick , hereinafter designated as the City and public Administration Service of Chicago, Illinois, hereinafter designated the Service, WITMeSSETM: That the Service hereby agrees to perform the following work in the props- ratioa of position classification and pay plane for officers and employees of the City 1. Analyse all established positions with respect to their duties, responsibilities, and qualification requirements. 2. Prepare, on the basis of the above analysis, class speci- fications describing to some detail the nature and require- ments of the work of each class of positions. 3. Assign each established position to the appropriate class in the classification plan. 4. Survey and study existing rates of pay and pay related benefits of the positions classified, in private industry in the general area, and is appropriate public jurisdic- tions and, on the basis of the data collected, prepare a comprehensive pay plan. The salary study would take into consideration, in addition, the requirements of each class of positions, local financial resources and policies and such other special circumstances sasmay be relevant. S. Prepare appropriate rules and procedures for the installa- tion and continuing administration of the classification and pay plans. 6. Prepare and submit a report setting forth the proposed pay plan, summarising the data and other factors considered in its development, and presenting estimates of budget effects of installing the pay plan. ). Present and explain the proposed classification and pay plana in the period immediately following their submission to the officers and agencies having authority to act with aspect to such matters. no Service agrees to furnish the services outlined above for a son not to exceed $ 8,000.00 assuming that not war 540 positions are included in the study. Should the number of positions exceed 540 the foregoing estimate of cost will be increased by $ 12.00 for each additional position included in the survey. The Service agrees to furnAbashish each mcb invoices setting forth the member of staff days devoted to the project, the per diem rates applicable to each staff member, actual transportation and other direct project expenses incurred, and the total amount due in connection with services rendered during the montb. In consideration of the agreements on she part of the Service, the City agrees to: 1. Arrange for employees and supervisors to complete position descriptions on questionnaire forme which, with appropriate instructions, will be furnished by the Sarvlce. 2. provide necessary local office apace, facilities, supplies, and equipment for the Service's staff and assign such steno- graphic and clerical assistance as may be necessary to the expeditions and economical conduct of the project. 3. Arrange for full cooperation by local officials and employ- , including access to such records and other information needed by the Service to carry net the work set forth above, and prompt decisions on matters affecting the progress of the work. 4. Pay the Service, wlcbtn thirty days after submission of monthly statements referred to above, anounte due for eery tees rendered. IN WETNESS WHEREOF, the parties harem have caused this agreement to be executed by their duly authorized officers m the day and year wrd tten above. PUBLIC ADMIINNIISSTRAT�IONN SERVICE � CITY OF BANGOR Ogler BY �'//'i/i'/m'f✓v BY Title: Aa sociate Director Title: Witness: BY Title: g'ii DIAL 324-3400 AREA CODE 312 - CABLE ADDRESS: PASHO PUBLIC ADMINISTRATION SERVICE F�r7 1313 EAST SIXTIETH STREET - CHICAGO. ILLINOIS • 60637 June 24, 1969 Mr. Than Willard Administrative Assistant Executive Department City of Bangor Bangor, Maine Dear Mr. Willard Thank you for your letter of June 19, 1969, requesting a formal proposal for the conduct of a comprehensive position classification and pay - study of the Bangorre cipal service by Public Administration Service. lbank you, too, for the listingofaprevailing class titles with their popu- lation, pay rates, and pay step distribution. these materials were exceed- ingly helpful. As we understand your requirements, you wish to undertake a compre- hensive review of the municipal position classification and pay plans which ncompass approximately 540 positions (excluding 150 temporary employees). It is Our further understanding that such a study should be completed prior to January 1, 1970. Accordingly, I have taken the liberty of enclosing a form contract, executed on behalf of Public Administration Service. This doc sent pros ides for the usual arrangements attending the hype of study that youcontemplate. If it i acceptable, will you kindly return one copy which has been executed by an authorized municipal official. Uponreipt of authorization, a will immediately send a supply of questionnaire and instruction forms for distribution to municipal officials and employees who are to be included in this study. Assuming the availability of completed questionnaires by late August or early September, there should be no difficulty in completing all phases of project work prior to January 1, 1970, and we will agree to do 50. If we have misinterpreted your requirements or if you wish further information, please feel completely free to contact a e As I recall, our s initial assistance in the personnel field to the City of Bangor dates back to 1951. Hence it would be a matter of unique interest and privilege to be permitted again to assist the City of Bangor In this worthwhile undertaking. Sincerely yours, d 0 pb J.Mkp ing Principal ATLANTA SAN FRANCISCO WASHINGTON