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HomeMy WebLinkAbout2021-07-02 Commission on Cultural Development Minutes COMMISSION ON CULTURAL DEVELOPMENT Friday, July 2, 2021 – 0830 hrs. Remote Via Zoom MEETING MINUTES Commissioners Present: Bragg (Chair), Filipiak (Vice-Chair), Greenlaw, McDade, McGill, Okafor, Rieley, Smith Staff Present: Bickford, Emery Chair Bragg called the meeting to order at 0834 hrs. 1. Welcome 2. The approval of June 4, 2021 meeting minutes was approved, pending the following changes: a. Councilor Okafor was not listed as present in the meeting minutes b. Commissioner Filipiak listed as “Co-Chair” and should be listed as “Vice- Chair” c. September meeting date is Friday, September 3, 2021 Moved: Commissioner McDade moved approval of the June 4, 2021 meeting with the above requested changes, seconded by Commissioner Filipiak. Roll call vote: Bragg - Yes Filipiak - Yes Greenlaw- Yes McDade -Yes McGill – Yes Rieley -Yes Smith - Yes 3. Report of Chair a.More people are needed on the Committees 4.Report of Staff a. City Staff had nothing to report at this time 5. Committee Reports Grant Committee –Commissioner McGill a. Commissioners McGill and Bragg have met, looking for more committee members b. Rubric discussed with changes and improvements i. Document during grant review doesn’t match up ii. More user-friendlydocument c. Additional information wanted in future grant applications i.Widespread undocumented materials previously presented ii. Size of audience anticipated, how many people to serve, target audience iii. Project budget vs. organizational budget iv. Commission members to review both grant rubric & application and send suggestions to Commissioner McGill d. Next grant meeting has not been scheduled at this time, most likely will be in September The Commission discussed the following in part and in substance: Redundancy in subcommittees Open vacancy within the Cultural Commission a. Process regarding vetting new individual vs. waiting until election cycle (November-January) b. Suggested by City Staff to use current membership vs. City having to do another process i. More equitable distribution of duties Cultural Asset Committee – Commissioner Filipiak a. Review wrapped up on all Public Arts & Monuments i. Reports and photographs back, collating into more usable format ii. Parks & Recreation Department to budget time and money for necessary repairs b. Storyboard Project i. Curator of Bangor Historical Society, Matt Bishop – Unable to login to the GIS system 1. This has since been rectified through our GIS Administrator, and Curator Bishop has regained access c. Paul Bunyan Signage i.Working with Tracy Willette at Parks & Recreation for the new signage ARTober Committee –Commissioner McDade a. Epic Sports Window Display for ARTober i. Commissioner Stockwell obtained a window for use during the month of ARTober b. Marketing i. City Staff Angel Matson, Public Information Coordinator, to assist with the marketing for ARTOBER 1. Draft marketing plan already created 2. Which pieces do you want maintained by City Staff? a. Facebook Page i.Not enough engagement and/or interaction 3. Media Coverage a. Downtown with Rich Kimball b. Downtown Bangor Podcast c. Nite Show with Dan Cashman ii. Approved to raise additional $15,000 1. Is there time to raise this money now? iii. Community Connector Bus Wraps 1. Expensive – most advertisements are already laid out for coming cycles 2. Commissioner McDade will reach out to Laurie Linscott, Superintendent of the Community Connector iv. Downtown ARTober Banners 1. On automatic rotation to be hung up by Bangor Public Works 6. Other Business a. Full CCD Meeting in August i. Commissioner Filipiak moves to cancel Full CCD Meeting of August 6, 2021, seconded by Commissioner McGill. Roll Call Vote: Bragg - Yes Filipiak - Yes Greenlaw - Yes McDade - Yes McGill – Yes Oakfor - Yes Smith - Yes b. Location of Committee Meetings i.Opinion of Assistant City Solicitor Saucier that for commitees and subcommittees, it’s not appropriate to meet “anywhere.” 1. Going forward, meetings will be held at City Hall, if possible, in the City Hall C&ED Conference Room as it’s not the best practice 2. Discussion regarding which meetings would be recorded, broadcast, the use of conference rooms vs. council chambers, framework regarding subcommittees, etc. There are available spaces in City Hall to accommodate meetings. 3. Agendas will be submitted no later than the Thursday prior to the next scheduled meeting to assure appropriate posting and notification time 4. There is a provision, LD-30, which says you can participate remotely in specific conditions such as illness, natural disasters, and/or State of Emergencies a. If you’re on a City Committee, it is expected that you will meet at City Hall c.Commission Attendance i. Commissioner Donovan is still on the Commission, but has not attended the last couple meetings. Commissioner McGill has reached out to Commissioner Donovan, but has not heard back from her. Commissioner Donovan’s term ends January 1, 2022. Commissioner Bragg will reach out to Commissioner Donovan. d. Upcoming Meetings nd i. Assets Subcommittee will meet on Thursday, July22, 2021 at nd 0830 hrs. in the City Hall C&ED Conference Room, on the 2floor of City Hall. th ii. ARTober Subcommittee will meet on Thursday, August 5, 2021 at nd 1300 hrs. in the City Hall C&ED Conference Room, on the 2floor of City Hall. th iii. Grants Subcommittee will meet on Monday, August 16, 2021 at 1000 hrs. in the City Hall C&ED Conference Room. iv. There will be no Full CCD meeting on August 6, 2021. The next Full CCD meeting will be held on Friday, September 3, 2021 at City Hall in Council Chambers. 7. Meeting Adjournment –Commissioner Greenlaw moved to adjourn meeting at 0928 hrs., seconded by Commissioner Filipiak. Respectfully submitted, Melissa L. Bickford Development Assistant Community & Economic Development Next meetings: September 3, October 1, November 5