HomeMy WebLinkAbout2016-08-08 16-290 Council Documents (3) car f INTERNATIONAL
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■ Three-Year Accreditation
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■ CARF
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Survey Report
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■ Colonial Management
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Penobscot Metro
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Treatment Center
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111Colonial Management Group,LP
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659 Hogan Road * ACCREDITED 41,
■ Bangor,ME 04401
Organizational Leadership
■ Mike Ford,LCDC Three-Year Accreditation
Director of Accreditation&Corporate Compliance
■ Terri L. Senkow
Licensing Coordinator
■ Survey Dates
October 18-19,2012
■ Survey Team
Michael J. O'Malley,Ph.D.,Administrative Surveyor
IIChristine E. Miller,Ph.D.,Program Surveyor
■ Programs/Services Surveyed
Outpatient Treatment: Opioid Treatment Program (Adults)
■ Previous Survey
October 5-6,2009
■ Three-Year Accreditation
■
Survey Outcome
■ Three-Year Accreditation
Expiration:November 2015
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SURVEY SUMMARY
Colonial Management Group, LP dba Penobscot Metro Treatment Center has strengths in
many areas.
• Penobscot Metro Treatment Center is committed to delivering quality outpatient methadone
treatment services. Persons served are key members of its treatment team.
• The regional director and program director lead by example as they routinely demonstrate
Colonial Management Group's commitment to quality,person-centered care.They are
passionate, caring individuals working hard to ensure that persons served and staff members are
successful.
■ Administrative and clinical staff members are committed to treating persons served with
empathy,dignity,and respect.
■ Penobscot Metro Treatment Center is a valuable community asset to Bangor,Maine,and the
surrounding area. It has an extensive networking database and access to community resources.
Staff members know their community and resources and work diligently to maintain strong
relationships with family service organizations,housing and employment resources,and the
offices of children's services and juvenile justice.
• Family members and persons served report they are very pleased with the organization. One
person served stated, "I feel like everybody there wants to help me."
• Penobscot Metro Treatment Center has a pool of counselors who are well trained and
committed to developing quality clinical outcomes based on the goals of persons served.
• Penobscot Metro Treatment Center has a focus on improving the retention of those served.
Staff members implemented a 30-day program in which persons served contact their counselor
every day for 30 days to pick up their identification cards and meet with their counselor to
discuss treatment progress. The absenteeism rate dropped from 9 percent to 4.8 percent as of
September 2012.
• Treatment staff members write thorough interpretive summaries that are part of the assessment.
The summaries include key components from the assessment;a review of the person's strengths,
needs,abilities,and preferences;and recommendations for the treatment plan.
In the following area Penobscot Metro Treatment Center demonstrates exemplary
conformance to the standards.
• Penobscot Metro Treatment Center is commended for providing outstanding advocacy on
behalf of persons served.The program director speaks regularly with a wide variety of public
and private organizations, service groups,and individuals for the purpose of educating them
about methadone and other opiate treatment methodologies, clarifying the recovery process and
the language of recovery,and performing outreach to break down the stigma that accompanies
methadone treatment.
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Penobscot Metro Treatment Center should seek improvement in the areas identified by the
recommendations in the report. Consultation given does not indicate nonconformance to
standards but is offered as a suggestion for further quality improvement.
On balance,Penobscot Metro Treatment Center has made a dedicated effort to maintain
international accreditation and demonstrated substantial conformance to CARF standards. The
organization provides excellent outpatient opiate treatment services and has support and
cooperation from its referral sources. Persons served and referral sources have all expressed
satisfaction with services provided. Staff members are committed to the provision of quality care
and continuous improvement. Penobscot Metro Treatment Center has the human resources and
support needed to address the recommendations detailed in this report. It also has the ability to
grow and change to meet the various challenges that affect the individuals it serves.
Colonial Management Group,LP dba Penobscot Metro Treatment Center has earned a Three-Year
Accreditation. Colonial Management Group's regional director and Penobscot Metro Treatment
Center's program director and staff members are congratulated for this accomplishment and
encouraged to continue using CARF standards as guidelines for continuous quality improvement.
SECTION 1 . ASPIRE TO EXCELLENCE®
A. Leadership
Principle Statement
CARF-accredited organizations identify leadership that embraces the values of accountability and
responsibility to the individual organization's stated mission.The leadership demonstrates corporate
social responsibility.
Key Areas Addressed
• Leadership structure
• Leadership guidance
• Commitment to diversity
• Corporate responsibility
• Corporate compliance
Recommendations
There are no recommendations in this area.
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Exemplary Conformance
A.6.d.
Penobscot Metro Treatment Center is commended for providing outstanding advocacy on behalf of
persons served. The program director speaks regularly with a wide variety of public and private
organizations, service groups, and individuals for the purpose of educating them about methadone
and other opiate treatment methodologies,clarifyingprocess and the language of
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recovery,and performing outreach to break down the stigma that accompanies methadone
treatment.
C. Strategic Planning
Principle Statement
CARF-accredited organizations establish a foundation for success through strategic planning
focused on taking advantage of strengths and opportunities and addressing weaknesses and threats.
Key Areas Addressed
■ Strategic planning considers stakeholder expectations and environmental impacts
• Written strategic plan sets goals
• Plan is implemented, shared,and kept relevant
Recommendations
There are no recommendations in this area.
D. Input from Persons Served and Other Stakeholders
Principle Statement
CARF-accredited organizations continually focus on the expectations of the persons served and
other stakeholders. The standards in this subsection direct the organization's focus to soliciting,
collecting,analyzing,and using input from all stakeholders to create services that meet or exceed the
expectations of the persons served,the community,and other stakeholders.
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Key Areas Addressed
■ Ongoing collection of information from a variety of sources
• Analysis and integration into business practices
• Leadership response to information collected
Recommendations
There are no recommendations in this area.
E. Legal Requirements
Principle Statement
CARF-accredited organizations comply with all legal and regulatory requirements.
Key Areas Addressed
• Compliance with all legal/regulatory requirements
Recommendations
There are no recommendations in this area.
F. Financial Planning and Management
Principle Statement
CARF-accredited organizations strive to be financially responsible and solvent, conducting fiscal
management in a manner that supports their mission,values,and annual performance objectives.
Fiscal practices adhere to established accounting principles and business practices. Fiscal
management covers daily operational cost management and incorporates plans for long-term
solvency.
Key Areas Addressed
• Budget(s) prepared,shared,and reflective of strategic planning
• Financial results reported/compared to budgeted performance
• Organization review
• Fiscal policies and procedures
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■ Review of service billing records and fee structure
• Financial review/audit
• Safeguarding funds of persons served
Recommendations
F.7.a. through F.7.b.(3)
It is recommended that the organization conduct a quarterly review of a representative sample of
billing records of persons served to document that dates of services provided coincide with billed
episodes of care, determine if bills accurately reflect services rendered,and identify necessary
corrective action.
G. Risk Management
Principle Statement
CARF-accredited organizations engage in a coordinated set of activities designed to control threats
to their people,property,income,goodwill,and ability to accomplish goals.
Key Areas Addressed
■ Identification of loss exposures
■ Development of Risk Management plan
■ Adequate insurance coverage
Recommendations
There are no recommendations in this area.
Consultation
■ It is suggested that Colonial Management Group develop a process that allows for review and
analysis of potential loss exposures specific to the Penobscot Metro Treatment Center location.
H. Health and Safety
Principle Statement
CARF-accredited organizations maintain healthy, safe,and clean environments that support quality
services and minimize risk of harm to persons served,personnel, and other stakeholders.
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Key Areas Addressed
■ Inspections
■ Emergency procedures
■ Access to emergency first aid
• Competency of personnel in safety procedures
■ Reporting/reviewing critical incidents
■ Infection control
Recommendations
There are no recommendations in this area.
I. Human Resources
Principle Statement
CARF-accredited organizations demonstrate that they value their human resources. It should be
evident that personnel are involved and engaged in the success of the organization and the persons
they serve.
Key Areas Addressed
• Adequate staffing
■ Verification of background/credentials
• Recruitment/retention efforts
■ Personnel skills/characteristics
■ Annual review of job descriptions/performance
• Policies regarding students/volunteers,if applicable
Recommendations
There are no recommendations in this area.
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J. Technology
Principle Statement
CARF-accredited organizations plan for the use of technology to support and advance effective and
efficient service and business practices.
Key Areas Addressed
• Written technology and system plan
Recommendations
There are no recommendations in this area.
K. Rights of Persons Served
Principle Statement
CARF-accredited organizations protect and promote the rights of all persons served. This
commitment guides the delivery of services and ongoing interactions with the persons served.
Key Areas Addressed
■ Communication of rights
• Policies that promote rights
■ Complaint,grievance,and appeals policy
■ Annual review of complaints
Recommendations
There are no recommendations in this area.
L. Accessibility
Principle Statement
CARF-accredited organizations promote accessibility and the removal of barriers for the persons
served and other stakeholders.
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Key Areas Addressed
■ Written accessibility plan(s)
• Status report regarding removal of identified barriers
• Requests for reasonable accommodations
Recommendations
There are no recommendations in this area.
M. Performance Measurement and Management
Principle Statement
CARF-accredited organizations are committed to continually improving their organizations and
service delivery to the persons served. Data are collected and information is used to manage and
improve service delivery.
Key Areas Addressed
• Information collection,use,and management
■ Setting and measuring performance indicators
Recommendations
There are no recommendations in this area.
N. Performance Improvement
Principle Statement
The dynamic nature of continuous improvement in a CARF-accredited organization sets it apart
from other organizations providing similar services. CART-accredited organizations share and
provide the persons served and other interested stakeholders with ongoing information about their
actual performance as a business entity and their ability to achieve optimal outcomes for the persons
served through their programs and services.
Key Areas Addressed
■ Proactive performance improvement
■ Performance information shared with all stakeholders
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Recommendations
There are no recommendations in this area.
SECTION 2. GENERAL PROGRAM STANDARDS
Principle Statement
For an organization to achieve quality services,the persons served are active participants in the
planning,prioritization,implementation,and ongoing evaluation of the services offered.A
commitment to quality and the involvement of the persons served span the entire time that the
persons served are involved with the organization. The service planning process is individualized,
establishing goals and objectives that incorporate the unique strengths,needs,abilities,and
preferences of the persons served.The persons served have the opportunity to transition easily
through a system of care.
A. Program/Service Structure
Principle Statement
A fundamental responsibility of the organization is to provide a comprehensive program structure.
The staffing is designed to maximize opportunities for the persons served to obtain and participate
in the services provided.
Key Areas Addressed
• Written program plan
• Crisis intervention provided
• Medical consultation
• Services relevant to diversity
■ Assistance with advocacy and support groups
• Team duties com osition
p /
• Relevant education
• Clinical supervision
■ Family participation encouraged
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Recommendations
A.22.g.
Although ongoing supervision of clinical service personnel addresses various clinical and treatment
issues,the organization is urged to include cultural competency issues in supervision sessions.
Consultation
■ Although documented team meetings occur regularly,it is suggested that the organization
structure these meetings to include regular input from the medical director.
B. Screening and Access to Services
Principle Statement
The process of screening and assessment is designed to determine a person's eligibility for services
and the organization's ability to provide those services.A person-centered assessment process helps
to maximize opportunities for the persons served to gain access to the organization's programs and
services. Each person served is actively involved in,and has a significant role in,the assessment
process.Assessments are conducted in a manner that identifies the historical and current
information of the person served as well as his or her strengths,needs,abilities,and preferences.
Assessment data may be gathered through various means including face-to-face contact,telehealth,
or written material;and from various sources including the person served, his or her family or
significant others,or from external resources.
Key Areas Addressed
• Screening process described in policies and procedures
■ Ineligibility for services
■ Admission criteria
• Orientation information provided regarding rights,grievances, services, fees, etc.
• Waiting list
■ Primary and ongoing assessments
IN Reassessments
Recommendations
B.24.m.(3)
The assessment should include information about the culture of thep erson served.This section of
the assessment was often left blank or had minimal information.
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C. Person-Centered Plan
Principle Statement
Each person served is actively involved in and has a significant role in the person-centered planning
process and determining the direction of his or her plan. The person-centered plan contains goals
and objectives that incorporate the unique strengths, needs, abilities,and preferences of the person
served,as well as identified challenges and potential solutions.The planning process is person-
directed and person-centered.The person-centered plan may also be referred to as an individual
service plan,treatment plan,or plan of care. In a family-centered program,the plan may be for the
family and identified as a family-centered plan.
Key Areas Addressed
• Development of person-centered plan
• Co-occurring disabilities/disorders
■ Person-centeredan P lgoals and objectives
■ Designated person coordinates services
Recommendations
C.2.b.(7)
It is recommended that treatment objectives in the person-centered plan be time specific. Start dates
were written without corresponding completion dates.
C.8.a.(1)(a)
C.8.a.(1)(b)
Although progress notes were consistently written following a treatment service,the organization is
urged to document progress toward achievement of identified objectives and goals.
D. Transition/Discharge
Principle Statement
Transition, continuing care, or discharge planning assists the persons served to move from one level
of care to another within the organization or to obtain services that are needed but are not available
within the organization.The transition process is planned with the active participation of each
person served.Transition may include planned discharge,placement on inactive status,movement
to a different level of service or intensity of contact, or a re-entry program in a criminal justice
system.
The transition plan is a document developed with and for the person served and other interested
participants to guide the person served in activities following transition/discharge to support the
gains made during program participation. It is prepared with the active participation of person
served when he or she moves to another level of care,after-care program,or community-based
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services. The transition plan is meant to be a plan that the person served uses to identify the support
that is needed to prevent a recurrence of symptoms or reduction in functioning. It is expected that
the person served receives a copy of the transition plan.
A discharge summary is a clinical document written by the program personnel who are involved in
the services provided to the person served and is completed when the person leaves the program
(planned or unplanned). It is a document that is intended for the record of the person served and
released,with appropriate authorization,to describe the course of services that the program
provided and the response by the person served.
Just as the assessment is critical to the success of treatment,the transition services are critical for the
support of the individual's ongoing recovery or well-being. The organization proactively attempts to
connect the persons served with the receiving service provider and contact the persons served after
formal transition or discharge to gather needed information related to their post-discharge status.
Discharge information is reviewed to determine the effectiveness of its services and whether
additional services were needed.
Transition planning may be included as part of the person-centered plan.The transition plan and/or
discharge summary may be a combined document as long as it is clear whether the information
relates to transition or pre-discharge planning or identifies the person's discharge or departure from
the program.
Key Areas Addressed
• Referral or transition to other services
• Active participation of persons served
• Transition planning at earliest point
■ Unplanned discharge referrals
■ Plan addresses strengths,needs,abilities,preferences
■ Follow-up for persons discharged for aggressiveness
Recommendations
There are no recommendations in this area.
E. Medication Management
Principle Statement
These standards address the practice of evaluating,prescribing,and dispensing opioid agonist
treatment medications approved by the Food and Drug Administration for use in the treatment of
opioid addiction.
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Key Areas Addressed
■ Individual records of medication
• Physician review
■ Policies and procedures for prescribing,dispensing, and administering medications
■ Training regarding medications
I Policies and procedures for safe handling of medication
Recommendations
There are no recommendations in this area.
F. Medication Use
Principle Statement
Medication use is the practice of handling,prescribing,dispensing,and/or administering
medications to persons served in response to specific symptoms,behaviors,and conditions for
which the use of medications is indicated and deemed efficacious. Medication use may include self
administration,or be provided by personnel of the organization or under contract with a licensed
individual. Medication use is directed toward maximizing the functioning of the persons served
while reducing their specific symptoms and minimizing the impact of side effects.
Medication use includes prescribed or sample medications, and may,when required as part of the
treatment regimen,include over-the-counter or alternative medications provided to the person
served. Alternative medications can include herbal or mineral supplements,vitamins,homeopathic
remedies,hormone therapy,or culturally specific treatments.
Medication control is identified as the process of physically controlling,transporting, storing,and
disposing of medications,including those self administered by the person served.
Self administration for adults is the application of a medication (whether by injection,inhalation,
oral ingestion,or any other means) by the person served,to his/her body;and may include the
organization storing the medication for the person served, or may include staff handing the bottle or
blister-pak to the person served,instructing or verbally prompting the person served to take the
medication, coaching the person served through the steps to ensure proper adherence,and closely
observing the person served self-administering the medication.
Self administration by children or adolescents in a residential setting must be directly supervised by
personnel,and standards related to medication use applied.
Dispensing is considered the practice of pharmacy;the process of preparing and delivering a
prescribed medication (including samples) that has been packaged or re-packaged and labeled by a
physician or pharmacist or other qualified professional licensed to dispense (for later oral ingestion,
injection,inhalation,or other means of administration).
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Prescribing is evaluating, what agent is to be used by and giving direction to a person
served (or family/legal guardian),in the preparation and administration of a remedy to be used in
the treatment of disease. It includes a verbal or written order,by a qualified professional licensed to
prescribe, that details what medication should be given to whom,in what formulation and dose,by
what route,when,how frequently, and for what length of time.
Key Areas Addressed
■ Individual records of medication
• Physician review
• Policies and procedures for prescribing, dispensing,and administering medications
• Training regarding medications
• Policies and procedures for safe handling of medication
Recommendations
There are no recommendations in this area.
G. Nonviolent Practices
Principle Statement
Programs strive to be learning environments and to support persons served in the development of
recovery,resiliency,and wellness. Relationships are central to supporting individuals in recovery and
wellness. Programs are challenged to establish quality relationships as a foundation to supporting
recovery and wellness. Providers need to be mindful of developing cultures that create healing,
healthy and safe environments, and include the following:
■ Engagement
■ Partnership—power with,not over
■ Holistic approaches
■ Respect
IN Hope
P
IN Self direction
Programs need to recognize that individuals may require supports to fully benefit from their
services. Staff are expected to access or provide those supports wanted and needed by the individual.
Supports may include environmental supports,verbal prompts,written expectations, clarity of rules
and expectations, or praise and encouragement.
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Even with supports,there are times when individuals may show signs of fear,anger,or pain,which
may lead to aggression or agitation. Staff members are trained to recognize and respond to these
signs through de-escalation, changes to physical environment,implementation of meaningful and
engaging activities,redirection,active listening, etc. On the rare occasions when these interventions
are not successful and there is imminent danger of serious harm, seclusion or restraint may be used
to ensure safety. Seclusion and restraint are never considered treatment interventions; they are
always considered actions of last resort. The use of seclusion and restraint must always be followed
by a full review,as part of the process to eliminate the use of these in the future.
The goal is to eliminate the use of seclusion and restraint in opioid treatment,as the use of seclusion
or restraint creates potential physical and psychological dangers to the persons subject to the
interventions,to the staff members who administer them,or those who witness the practice. Each
organization still utilizing seclusion or restraint should have the elimination thereof as an eventual
goal.
Restraint is the use of physical force or mechanical means to temporarily limit a person's freedom of
movement; chemical restraint is the involuntary emergency administration of medication,in
immediate response to a dangerous behavior. Restraints used as an assistive device for persons with
physical or medical needs are not considered restraints for purposes of this section. Briefly holding a
person served,without undue force, for the purpose of comforting him or her or to prevent self-
injurious behavior or injury to self,or holding a person's hand or arm to safely guide him or her
from one area to another,is not a restraint. Separating individuals threatening to harm one another,
without implementing restraints,is not considered restraint.
Seclusion refers to restriction of the person served to a segregated room with the person's freedom
to leave physically restricted.Voluntary time out is not considered seclusion,even though the
voluntary time out may occur in response to verbal direction; the person served is considered in
seclusion if freedom to leave the segregated room is denied.
Seclusion or restraint by trained and competent personnel is used only when other less restrictive
measures have been found to be ineffective to protect the person served or others from injury or
serious harm. Peer restraint is not considered an acceptable alternative to restraint by personnel.
Seclusion or restraint is not used as a means of coercion, discipline, convenience, or retaliation.
In a correctional setting, the use of seclusion or restraint for purposes of security is not considered
seclusion or restraint under these standards.Security doors designed to prevent elopement or
wandering are not considered seclusion or restraint. Security measures for forensic purposes, such as
the use of handcuffs instituted by law enforcement personnel,are not subject to these standards.
When permissible, consideration is made to removal of physical restraints while the person is
receiving services in the behavioral health care setting.
Key Areas Addressed
■ Training and procedures supporting non-violent practices
■ Policies and procedures for use of seclusion and restraint
• Patterns of use reviewed
■ Persons trained in use
• Plans for reduction/elimination of use
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Recommendations
There are no recommendations in this area.
H. Records of the Persons Served
Principle Statement
A complete and accurate record is developed to ensure that all appropriate individuals have access to
relevant clinical and other information regarding each person served.
Key Areas Addressed
■ Confidentiality
• Time frames for entries to records
IN Individual record requirements
IN Duplicate records
Recommendations
There are no recommendations in this area.
I. Quality Records Management
Principle Statement
The organization has systems and procedures that provide for the ongoing monitoring of the
quality,appropriateness,and utilization of the services provided.This is largely accomplished
through a systematic review of the records of the persons served. The review assists the organization
in improving the quality of services provided to each person served.
Key Areas Addressed
■ Quarterly professional review
• Review current and closed records
• Items addressed in quarterly review
• Use of information to improve quality of services
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•
Recommendations
I.1.a. through I.1.b.(3)
The organization is urged to conduct a quarterly records review of services that documents quality
of service delivery,appropriateness of services,and patterns of service utilization.
I.2.a. through I.2.c.
The organization should verify that the quarterly records review is conducted by trained and
qualified personnel. The review should be conducted on a representative sample of current and
closed records and in accordance with an established review process.
I.4.a.(1)through I.4.j.
The quality records review should address whether persons served were provided with an
appropriate orientation and actively involved in making informed choices regarding services they
received; confidential information was released according to applicable laws/regulations;
assessments of persons served were thorough, complete, and timely;actual services reflect
appropriate level of care and reasonable duration;the person-centered plan was reviewed and
updated in accordance with the organization's policy;when applicable,the transition plan and
discharge summary have been completed; services were documented in accordance with the
organization's policy;and when billing for services occurs,clinical documentation is consistent with
billing records.
I.5.a. through I.5.c.
The organization should demonstrate that information collected from its review process is used to
improve the quality of its services,used to identify personnel training needs,and reported to
applicable personnel.
SECTION 3. OPIOID TREATMENT CORE PROGRAM
STANDARDS
Principle Statement
The standards and intent statements in this section address the unique characteristics of each type of
core program area. Opioid treatment programs provide rehabilitation and medical support for
persons addicted to opioid drugs.The duration of treatment should be based on the needs of the
persons served and should take into consideration the benefits of medication. Medications used to
achieve treatment goals include methadone or other opioid agonist treatment medications approved
by the Food and Drug Administration for use in the treatment of opioid addiction. Some other
nonopioid agonist drugs have been determined to be efficacious and generally acceptable in current
practice.
Services are directed at reducing or eliminating the use of illicit drugs, criminal activity,and/or the
spread of infectious disease while improving the quality of life and functioning of the persons
served. Opioid treatment programs follow rehabilitation stages of sufficient duration to meet the
needs of the persons served.
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F. Outpatient Treatment
Principle Statement
Outpatient treatment programs provide services that include,but are not limited to,individual,
group,and family counseling and education on recovery and wellness. These programs offer
comprehensive,coordinated,and defined services that may vary in level of intensity. Outpatient
programs may address a variety of needs,including,but not limited to,situational stressors, family
relations,interpersonal relationships,mental health issues,life span issues,psychiatric illnesses,
addictions (such as alcohol or other drugs,gambling,and internet),eating or sexual disorders,and
the needs of victims of abuse,domestic violence, or other trauma.
Recommendations
There are no recommendations in this area.
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