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HomeMy WebLinkAbout1982-02-08 82-83 ORDER82-83 Introduced by Councilor zetdvian, February 8, 1982 CITY OF BANGOR (TITLE.) Vti Urr Authorizing_City Manager to_. Sign MOT Memorandum _.. of Understanding - Union Street Widening By City Coa wii of City of Bangor: ORDERED, THAT the City Manager be and hereby is authorized to sign the attached Memorandum of Understanding covering the recon- struction and widening of Union Street between Westland Avenue and Griffin Road as part of the Federal Urban Program, and be it further OR11FRED I THAT the City's share of the project be allocated from a future Bond Issue. STATEMENT OF FACT: The total estimated cost of this project is $113841000., of which twenty percent, or $276,800.1 is to be paid by the City of Bangor. The project is not scheduled to be advertised for bids until the summer of 1984. Tn City Gannon rsbuary 8,1981 0 82 E R P82 JAN 35 P3:51'. Pawed Title, _ .... CITY OF ,y - A tM1 izivg City Manager to Sign CITY ClEkh Ai .�/'v.:-�� ......... I............... City C rk MDOT Memorandun a Understanding ' .................... I.—.......... t 'Union Streat Widening n�duc ed and filed by 6d ....1... .. � ..o .... // • Councilman ' 1.: c .January 19, 1982 MENORANDIH OF MDD TANDING SANCOR FEOERAL AID PROJECT: M-1550(1) LOCATION: Route 222, 0.90 mile PROGRAM ITEM: 60.00 'SCOPE OF WOW: Reconstruction incl. widening Whereas the subject project has been included in the Capital Improvement Pro- gram, contingent on local cost sharing, it is necessary for the city of Bangor, hereinafter referred to as the wunicipality, and the Paine department of Transportation, hereinafter referred to as the Department, to agree to a project coordination and reimbursement procedure. The Municipality must indicate their concurrence in these commitments, as out- lined, by signing theoriginal of the Memorandum in the spaces provided and return it to the Chief Engineer, Maine Department of Transportation, Augusta, Maine 00333. This signed document must be received prior to the beginning or continua- tion of preliminary engineering activities. Oefinitions ' 1. Programmed Cost The programmed cost of a project is the estimated cost as shown in the Oepartment's Capital Improvement Program. The programmed cost of this project is $1,380,000. This amount Is for planning purposes only, since it is based Won preliminary information. The Project development process will refire this figure using more detailed information and will provide the "total estimated cost" to be used as a basis for the 'Wnicipml 51hare." - 2. Total Estimated Cost The total estimated cost of a project is the estimated cost at the completion of the project deralWwnt process, includ- ing the cost of engineering, right-of-way, construction, and other items considered necessary to satisfactorily complete the project. This amount will be the basis for determining the 'Nonicipal Share" of project cost. - MOfORAN➢M OF UNDERSTANDING Page 2 Municipal Snare Me Municipal Snare represents the portion of the total estimated cost of a project to he made available by the Municipality. The Municipal Share of the subject project is 20% of the total estimated cost. RelmbuxsemM 1. Prior to the beginning or continuation of the project devel- opment process, the. Municipality will forward a signed copy of this Memorandum acknowledging that the level of the Muni- cipal financial obligation toward this project indicated above is acceptable. 2. At the completion of project design and right-of-way appraisal the Department will notify the Municipality of the "total estimated cost' of the project which is to be the basis of the payment expected from the Municipality. This notification will be in the form of a City/State Agreement (see paragraph C.3 below.) Tle project will not he adver- tised for bids until the Municipal share of the cost of the project has been received by the State. Our current schedule calls for advertisirg this project in the Summer, Deo. 3. 1pen receipt of the Municipality's share of the funds, the project will be advertised for bids antl subsequently the construction contract will be awarded. Should the total estimated cost of the project as a result of contract award be different than the "total estimated cost," which deter - mired the 'Municipal Shane," then the Municipality will he responsible only for their pro -rata share of the lessor amount. M ORAL OF UNDFRSTRMINC Page 3 The total financial obligation of the Municipality towarc this pmjat will be completed with the action required by Paragraph 3. above, unless significant changes in the scope of the. construction initiated by the Municipality, or the Department and agreed to by both parties and the Federal Highway Adainistratim result in an increase in the "total estimated cost." In which case, the Municipality is expected to pay their pro -rata portion of the increased cost. Project Development 1. The Oepartment, during the project public participation process, will arrange for a meeting with the officials of the Municipal- ity, if desired by the Municipality, to review the project limits, scope of work, etc., based an the best information avail- able at that time. ' 2. Additional reviews may be requested by either the Municipality or the DaPartment at any point in the Project development process. 3. P City/ tate agreement will be Prepared by the State formalizing the fencing and will outline the work to be done by the State and that which is to be performed by the Welcipolity. 0. The Municipality and the Department retain the right to terminate the project at any time Prior to the actual acquisition of right- of-way. Projects carnet be temdnated by the Municipality subse- quent to right-of-way acquisition without concurrence by the Department. a. Projects terminated by the Municipality The MmICiPaIHy shall he responsible for the entire nor -federal sham of the total expenditures incurred against the project at the time of termination. MEMORANDUM OF WOD35TANDIND Page 4 b. Projects terminated by the Department The _Department shell be responsible for the entire non-federal share of the total expenditures incurred against the project at the time of termination. c. Projects terminated by Mutual Agreement The Municipality and the Department will share propor- tioretely, as with total project funding, in the reepone- ibility for the non-federal share of the total expendi- tures incurred against the project at the time of termination. This Memorandum becomes effective Won signature. Appmved by the Maine Department of Transportation on MAINE DEPARTMENT OF TRANSPORTATION George N. Campbell, Jr., Commissioner By: Chief Engineer ' The Municipal Officials of the city of Bangor, county of Pencbscot agree to the Coordination add Reimhursement Procedure outlined above for the Federal -Aid Project M-1550(1). (Name) (Title) (Cate) (Name) (Title) (Date) (Name) (Title) (tate)