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HomeMy WebLinkAbout1987-10-13 87-384 ORDER8]-384 Introduced by Councilor Sullivan, October 13, 1987 CITY OF BANGOR (TITLE.) Mrb2rt Auxho zing Lxacaxon ne Amanamenx,x Ag nt, so: Conaultiog Services --Downtown Parking Study .. ..-.... _.._...._. ......... ...... ...__. ...... By h City Courwil of Clly efBanpor: ORDERED, THAT WHEREAS the City Council is desirous of proceeding with development design and functional design work on a proposed parking structure to be located adjacent to the overhead pedestrian bridge and Renduakeag Plaza; and WHEREAS the City's parking consultant, Rich & Associates, Inc., has submitted a proposal to provide such services; and WHEREAS the City Council by passage of Council Order 87- 256 has transferred the sum of $50,000 from the Reserve -Parking Development (90-2229) fund to a Capital Project Account to provide the funding necessary for such services; NOW, THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT the Interim City Manager, on behalf of the City of Bangor, is hereby authorized to execute an amendment to the Agreement between the City of Bangor and Rich & Associates, Inc., a copy of which is on file in the office of the City Clerk, providing for development design and functional design work for a proposed parking structure. STATEMENT OF FACT: The fee for these services will be billed at an hourly basis with a not -to -exceed m of $43,000 which includes approximately $7,000 for reimbursed expenses incurred by the consultant n travel, communication, printing and postage/delivery charges. The professional fee portion ($36,000) will be credited by the con- sultant to any fees established for complete design services if the project continues to the contract document stage. 8]-304 ORDER IN CITY COUNCIL "1 October13,19ber 13, I98] '87 ICi� P354. Passed Titley S 2am-.L *�P/ RECEIVED a�rLQ_ Execution of Amendment CITY 8F BANGOR CITY ER8 ta, CITY CLERK Agreemenp fox, Cauneultivg Services. Domntow Parking Study Introduced And 4 filed by od- 0 �Councilman 87-384 THIRD AMENDMENT TO MARCH 1, 1985 AGREEMENT BETWEEN THE CITY OF BANGOR AND RICH S ASSOCIATES-, INC. THIS AMENDMENT to the Agreement of March 1, 1985 is made this day of , 1987, by and between the CITY OF BANGORt as municipal corporation located in the County of Penobscot, State of Maine (hereinafter 'CLIENT" or "CITY'), and RICH AND ASSOCIATES, INC. with offices at 25240 Lehrer Road, Southfield, Michigan, (hereinafter 'EA" or "RICH AND ASSOCIATES'). WHEREAS, the City of Bangor entered into an AGREEMENT for pro- fessional services with Rich 6 Associates Inc., dated March 1, 1985; and WHEREAS, ARTICLE A of Said AGREEMENTprovides for City retention of Rich E Associates, Inc. to provide such additional services as may mutually be agreed upon by execution of both parties of a written amendment to said AGREEMENT which to specifies the addi- tional services to be provided and the fees therefore; and WHEREAS, by passage of Council order on October , 1987 the City Council of the City of Bangor autliiorized the InterTm City Manager, on behalf of the CITY, to execute an admendment to the Agreement between the City and Rich and Associates to provide for additional services by Rich and Associates; and WHEREAS, Rich and Associates submitted a proposal to the City of Bangor dated October 5, 1987 to provide additional services; NOW THEREFORE, in accordance with Bangor City Council Order and the proposal submitted by Rich and Associates dated October 5, 1987, the AGREEMENT made and entered into the 1st day of March, 1985 by and between the CITY OF BANGOR AND RICH AND ASSOCIATES is hereby amended: 1. To incorporate the additional services to be provided by Rich and Associates as contained in the proposal submitted to the City by cover letter dated October 5, 1987 and attached hereto and made a part hereof as Exhibit A. 2. The fee for the additional services outlined in Exhibit A will be billed to the City on an hourly basis in accordance with the fee schedule for Rich and Associates and WEBSTER,BALDWIN, RONHAN 6 CZARNIECKI contained in Exhibit A, the total fee .not to exceed a maximum of $43,000 which includes approximately $7,000 for reim- bursalfor actual out-of-pocket expenses for travel, communication, printing, postage and delivery incurred by the RA in providing the service provided for herein. Theprofessional fee portion of the fee (the fee less reimbursed expenses) will be credited to City by RA to any fees established for complete design services beyond the cope of services provided for herein should the City and Na.. agree to future additional services to continue to the contract document stage. IN WITNESS WHEREOF, this Amendment is hereby approved and agreed to by both parties hereto in duplicate counterparts as of the day and year first written above. RICH S ASSOCIATES. INC. CITY OF BANGOR BY: Witness s q omas E. Small Interim City Manager Nl9,nal�a RICH AND ASSOCIATES, INC. ARCNITRE PAPWNQCONSULTANTS . ENGINEERING 26240 LANCER "AD I SOUTHFIELD MICHIGAN48034 CIMJ53&0S0 October 5, 1987 Mr. John Lord Planning Department City Hall 73 Harlow Bangor, Maine 04401 Dear Mr. Lord: Enclosed please find our proposal to provide functional design work on the proposed parking structure behind the Freese building. I have also enclosed as a part of the scope a discussion of our Squatter's Session, which we would utilize in performance of this contract. In a previous meeting I specified the goals and objectives for this work. They are to first look more definitively at the design of the parking structure with regards to the location, site survey, and soil conditions. In addition we will also need to look more extensively at facade treatment and potential overhead Connections for pedestrians. Finally, traffic should also be studied and would be of a big concern. The purpose of a Squatter's Session is to bring in Rich and Associates design staff to Bangor for a minimum Of 3 days to have scheduled meetings and discuss initially the programming and then to have meetings with the City Council and other interested Individuals concerning the final outcome of the functional design. Much of this work of schematic or programming has been done previously by our firm and would not have to be repeated, but during this next phase, we should review past work. The purpose of this contract should be to .bring the design of the proposed parking structure to a point where bids could be taken on a preferred construction method i.e. precast Or poured -in- place. There should also he enough drawings completed in this phase to begin contract documents and complete the same within approximately 45 to 60 days. We are prepared to begin the design development phase immediately on this project and would foresee the total effort taking approximately 5 weeks. - I have contacted the firm of Webster, Baldwin, Rohman S Czarnecki to provide Rich and Associates with a very important Part of this project, which would be coordination of the exterior facade and urban planning consulting. We understand and fully appreciate that the project is going to be a highly visible structure in the downtown. we want to make this project successful from the functional design and revenue collection FEASIBILITY STUDIES • FUNCTIONAL DESIGN PARKING SECURITY PLANNING • SITEPLANNING HOSPITAL PARKING PLANNING • OCRONBUILD • DEVELOPMENT& FINANCING THROUGH MEDPARK INC OPERATINGSTUOIES • PROFESSIONAL PARKING MANAGEMENT THROUGH PAN AMERICAN MANAGEMENT INC Mr. John cord October 5, 1987 Page 2 standpoint, as well as from the architectural and aesthetic standpoint. This facility needs to be compatible with existing and proposed buildings within the downtown, and more specifically, the buildings directly adjacent to the parking structure. Our work on the design development drawings will be completed to a stage where construction drawings could be started at any time, with no overlap or duplication in service or additional money for restudy or start up. We look forward to the opportunity to once again work with the City Council on this project and look to it as an opportunity to complete a plan that we began acme 3 years ago. If there are any questions on the enclosed proposal please feel free to contact me. Sincerely, RIM AND ASSOCIATES, INC � 'chard A. Rich Vice President RAR:dc Enclosure RICH AND ASSOCIATES INC. SCOPE OF WORK CITY OF BANGOR REVIEW OF PREVIOUSLY COMPLETED SCHEMATIC DESIGN PHASE* 1.1 RA (Rich and Associates) shall review with CLIENT and/or authorize representative the requirements of the PROJECT and shall confirm such requirements to CLIENT. 1.2 RA shall review the site in regard to existing and future traffic flow points of access and egress, and pedestrian connections. 1.3 RA shall review schematic drawings completed to date for vehicular entrances and exits, interior and exterior ramps, modular arrangement for typical parking positions within the building, vertical transportation,preliminary column spacing and automobile parking layouts. FUNCTIONAL DESIGN PHASE 1.4 RA shall prepare from the above schematic design studies, approved and Confirmed by CLIENT, the functional design drawings incorporating column and bay spacing, location of vertical transportation cores, including stairs and elevators, elevations and grades on parking floors and ramps, ramp diameters, ramp widths, curbing, location of x This work on review of existing schemes will be completed without charge. drainage, typical lighting pattern each parking stall, location of parking control equipment, sign locations and verbiage on signs, location of cashiering, garage storage areas and washrooms. 1.5 RA shell provide sufficient cross sections and miscellaneous details to show conditions on typical floors such as wheel stops, rail details, pipe guards, bumper stops and column guards. 1.6 RA will review structural systema such as poured- in-place poet tension or precast and prepare documents sufficient to construct a cost estimate and time schedule .for both the completion of construction documents, bidding and construction. 1.7 RA will prepare structural drawings and calculations for preliminary pricing on the structural system. 1.8 RA will prepare outline specifications for the construction project... 1.9 RA will prepare a color rendering of the proposed' Parking structure. 1.10 RA will work with Webster, Baldwin, Rohman, Czarniecki, PA to analyze and select exterior facade, pedestrian Time and landscaping. 2.0 THE CLIENT'S RESPONSIBILITIES - 2.1 The CLIENT shall provide full information regarding his requirements for the PROJECT. 2.2 The CLIENT shell designate, when necessary, a representative authorized to act in hisbehalf with respect to the PROSECT. The CLIENT or his representative shall examine documents submitted by RA and shall render decisions pertaining thereto promptly to avoid unreasonable delay in the Progress Of We work. 2.3 The CLIENT shall furnish a certified land survey of the site giving, as applicable, grades and lines of streets, alleys, pavements and adjoining property, rights-of-way, restrictions, boundaries and contours or spot elevations on a 25' grid, sidewalk, curb and gutter elevations of the site; location, dimensions and complete date pertaining to existing buildings, other improvements and trees:. and full informationconcerning available service and utility lines both public and private. 2.4 The services, information, surveys and reports required by Paragraph 2.3 shall be furnished at the CLIENT's expense, and RA shall be entitled to rely upon the accuracy thereof. 2.5 - The CLIENT shall furnish information required of him as expeditlously as necessary for the Orderly progress of the NORE. RICH AND ASSOCIATES RWRLT RATES Principals Richard C. Rich, PE Design 8125.00 per hour Charles Stapleton, AIA Chief Architect S 65.00 Per hour Bill Pastan, PE Chief Structural S 75.00 per hour Richard A. Rich Planner $ 65.00 Per tour Prosect Manager Matthew Jobin 8 35.00 per hour Technical Level I (Job Captains, Senior Designers) 8 22.00 - 845.00 per hour Technical Level II (Junior Designer, Senior Draftsman) 8 15.00 - $35.00 Per hour.. Technical Level III (Clerical, Bookkeeping) 8 12.00 - 622.00 Per hour WEBSTER, BALDWIN, RODMAN S CZARNIECEI HOURLY RATES Principals Project Manages Technical Level I Technical Level II Technical Level III $60 - $70 per hour $30 - $50 per hour 525 - $30 per hour $20 - $25 per hour S15- $20 per hour 3.0 FEB 3.1 The fee for this project will be billed at an hourly basis with a not to exceed maximum of $43,000 which includes approximately 07,000 for reimbursed expenses incurred in travel, communication, printing and postage/delivery charges. The professional fee portion ($36,000) will be credited to any fees established for complete design services if the project continues to the contract document stege. SQUATTERS SESSION Because of Rich and Associates' work with clients in many states across the country (and the World) we have established what we call a Squatters Session. The Squatters Session Was designed to bring together all the design professionals both from Rich and Associates' staff, as wail as from the staff of associate firma in an intense design session, which produces the schematic design of the proposed perking facility. Rich and Associates has used this methodology in the past to generate cohesive design projects with multi -disciplinary firms. The benefits Of the Squatters Session are first to bring together all the design professionals and the Client in an intense planning session. We feel this Is important because it brings our staff to the Client office or other separate location, where we stay throughout the initial design phases. Our design staff is therefore, away from the phones and other projects within our Office and are able to concentrate solely on your project for the period of time we are there. The second benefit is that during the Squattera Session design items are reviewed on a constant basis and the City becomes involved with the design process. The client can therefore remain as involved as they want depending on the mount of time they are able to spend assisting in the design process. There are Set meetings planned throughout this entire phase. On the first day of Squatters a programming session is held where information gathered before hand is analyzed and the goals and Objectives are again reviewed with the Client. Preliminary schemes are then generated based upon these discussions within the next couple of days and these sphemes are then presented and critiqued. Many of the design considerations and concern about the project are studied and discussed throughout the Squatters Session. Toward the middle of the Squatters Session we typically have additional input into the project. This may take the form Of a community meeting where we ask for the input of citizens, design review committee etc. on design, traffic, security and other important items. Our goal is to solicit as much citizen input as the Client feels is necessary to help promote the overall project. Because we are planners, we feel that this input Is Important to the overall SUCCeas of the project. Finally, based upon schemes that are identified in the session, the team will prepare hard line drawings that will include ground floor, typical floor, roof level and elevations. The purpose of the Squatters Session Is to,. concentrate our efforts on the project at hand and to limit the back and forth discussions that are held during a typical design process. we feel that by concentrating Our efforts in the initial phases a path is set based upon the goals and objectives of, the City. Decision; are programmed to be made throughout the process and the City becomes n Integral part of the design staff. At the end of Squatters e design report Is completed and sent to the client that reviews the process, the thoughts that went into the schemes and finally a reproduction of the schemes that were developed.