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Home My WebLink About1986-12-30 87-45 RESOLVE8]-45 Introduced by Councilor Tillay, Oacember 30, 1986 CITY OF BANGOR (TITLF.) ¢Sp(b1Py Proposed Standard.BudavtProcedure,. By the City COWeY aw an ofBmw .- RESOLVED, net whereas the City Council desires to provide specific budget direction to the City Manager and Superintendent of Schools for Fiscal 1988; and, whereas the City Council desires this to be a uniform procedure with specbfic target dates for all parties connected; New Therefore, Be It Resolved that the attached "Proposed Standard Budget Procedure" is hereby adapted as a working tool for the 1988 fiscal year budget preparation. E E S 0 L V E in CITY COUNCIL ,86 OEC 23 P3 29 e[oposea staaea[a eua9at e December 30, 1986 Passel by the fcouncing yes ECfE aM no votes. CWrcrankeilars 1 voting yes: Sawyer, Frankel, Ci t1{�F Lt ! Sullivan, 8awyeq 8habe[q Councilor voting n Cox. PROPOSED STANDARD BUDGET PROCEDURE PURPOSE - To provide a method for timAccumulation of information, ultimately leading to a final budget within preset. guidelines. The procedure will consist of two parts, a Preliminary Projection and a Final Presentation, which, with adjustments, will lead to a Final Budget. PRELIMINARY PROJECTION' The preliminary projection willbe presented in the form of the attached schedule, containing the following information and assigned responsibility. Current Year Budget - To be completed,by the finance department. " Projected Changes — Assessed'Valuation - The code enforcement department will project the value of the new additions and renovations based vations based on permits issued, adjusting them as they feel 'appropriate, for the coming budget year. This projection, in letter farm, will list specific items of $500,000 or and will be sent to the assessing department with copies to the city manager and finance director. The assessing department will review the code enforcement projections and make adjustments based on additional information they may have 'available. The information, in letter form, will be forwarded to the city manager, copy to the financial director and code enforcement director, and will list known changes, upward and downward; of individual items with a valuation change of $500,000 or more. The information from the assessing department will become the projected change in assessed valuation on the preliminary projection schedule. City Services - Revenues - The finance director will project change inrevenue sources for the city, supplying .this information tothecitymanager, in letter form, citing reasons for increases/decreases from the current'" budget year. Expenses — Department Operations - The city manager will require each major department head to project increase/ decrease in operating costs for their area as related to the current year budget. This is to be in the form of a letter and will list known and expected cost changes, to the city manager with copy to the financial director. Expenses - Indirect Costs - This information will be furnished by the finance director basedonthe current information available, and will include such items a insurance, pension, etc., and will be forwarded to the city manager in letter form, outlining reasons for the changes. Capital (outlay) - The city ma nager will require each major department head to listrequired capital (outlay) items for his departments for the coming year, inorder of priority.. This information will be forwarded to the city manager, in letter form, with copy to the finance director. School Department - The school superintendent will supply all known changes in revenue'directly related to .schools;' direct operating cost changes broken down into contractual obligations and expected changes; indirect cost changes such as pensions,. insurance, , etc.; capital (outlay) listing principal projects forthe coming year, On a priority basis. This information will be forwarded to the city manager, - Copy -tothe finance director, with explanation of the factors causing the increases/decreasee,over the current budget year. Non -Operating Items This will be prepared by the finance director based on the most current information available, and will include such items as the cash surplus/deficit calculation and other items not directly related to an operational year. This information will be forwarded to the city manager, in letter form, explaining the basic reasoning for increases/decreases from the current budgebyear. Combined Net Revenues - This is simply the total of net revenues for city and school services, plus the total _ non-operating item. Calculated by the finance director. Property Tax Requirement - This is the same figure as the combined net revenue total, calculated by the finance director. - Projected Property Tax Rate - This will be calculated by the finance director based on the information in the schedule. Preparation of the Preliminary Budget Projection - This will be the responsibility of the city manager in conjunction with .the finance director. A time table will be established with a due date for each piece of information, allowing sufficient time for review and preparation of the report before submission to the City Council. - . Presentation Date to the City Council - This will be no later than one week prior to the last council meeting in January. The presentation will include the completed schedule and -copy of all letters of transmittal from the originating sources. City Council Responsibility - It will be the responsibility of the City Council to review the Preliminary Projection ,and set a desired tax rate. Based on the availability of funds provided by such a rate, exact amounts will be allocated for city services and school operations. The city and school administrations will be directed to present final budgets within these guidelines. Vital ' needs in excess of the allotments should be outlined as special section of the final ;presentation, and will be considered on a funds available basis. The final budget will be based on information available at that timeand there i no assurance that the allotments will not be less than originally projected, and will be so adjusted. Council Chairman Responsibility - it will be the responsibility of the Council Chairman to advise the city manager and school administration of the allotted funds for the coming year. This will be 1n letter form with copies to all members of the City Council., 198 _ Prelimindry Budget Projection ' Total Revenues Expenses - Operations Indirect Costa" Capital (outlay) ! - :.. Total Expenses Net Revenue Over ' (under) Expenses Non_Ogerating Items Cash Surplus%D�icit Total Non -Operating_. _. _... .. .. ... Combined Net(Under) Revenues Over (Under) Expenses Property Tax Requirement --- Projected Property Tax. ! - Rate Per $1000 Valuation _ , Current Projected Budget Projected 198 % Year Changes Budg t Change Assessed Valuation Clty Services Revenues - Federal Funds.. { State Funds1 _ - Other Sources ! Total Revenues ; i i Expenses _ Dept. Operations j Indirect Costs -I i Capital (outlay) `( Total Expenses - Net Revenue Over (Under) Expenses ...._.._... ..;.. .... ------- .___.: School Department" Revenues - " Federal Funds . State Funds Other Sources Total Revenues Expenses - Operations Indirect Costa" Capital (outlay) ! - :.. Total Expenses Net Revenue Over ' (under) Expenses Non_Ogerating Items Cash Surplus%D�icit Total Non -Operating_. _. _... .. .. ... Combined Net(Under) Revenues Over (Under) Expenses Property Tax Requirement --- Projected Property Tax. ! - Rate Per $1000 Valuation _ ,