HomeMy WebLinkAbout2018-04-18 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
April 18, 2018 @ 5:15 pm
Councilors in Attendance: Nichols, Graham, Weston, Tremble, Supica, Perry
Staff in Attendance: Conlow, Cyr, Rudzinski, Emery, Bolduc, Collins, Heitmann, Davis
1. Bids/Purchasing
a. Waterfront Security Planters – Engineering – Atlantic Landscape Construction -
$40,490
Questions were raised regarding this project. The City Manager explained that this
project came forward based on pedestrian safety concerns expressed by the Police
Chief. It was noted that funding for this project was available within a Waterfront
Reserve account, which was funded with downtown TIF funds. Engineering staff
reviewed the site plan including placement of planters, the types of plants to be
included, the timing of the work and the size and weight of the units. Councilor
Graham indicated he felt that others should be contributing to the cost of this work.
Motion was made and seconded to award the contract, motion passed 3 for and 1
opposed (Councilor Graham).
b. Stormwater Compliance Services – Engineering – Stillwater Environmental
Engineering – Est Annual Cost $14,975
Motion was made and seconded to award the contract to Stillwater Environmental
Engineering, motion passed unanimously.
c. Request to Amend Authorization for Deicer Truck Lease to Deicer Truck Purchase
Staff reviewed the additional information obtained regarding the financing of a
deicer truck. In a prior meeting the Committee authorized the execution of a lease
purchase agreement for the truck. In subsequent discussions with the vendor it
became clear that it would be more cost effective to acquire the unit outright versus
a lease/purchase arrangement. Motion was made and seconded to recommend the
purchase to the City Council, motion passed unanimously.
d. Emergency Purchase – Airport – Wayfair Building HVAC Controls
Staff reviewed the need to replace the HVAC controller unit located at the Wayfair
building. As owner of the property, this is an obligation of the City. At this time, the
estimated prices is approximately $74,000. Adequate funds exist within the Airport’s
FY 2018 t fund the work. Motion made and seconded to accept the need for an
emergency purchase, motion passed unanimously.
2. Lease Extension – Stillwater LLC – 890 Hammond Street
Stillwater LLC has requested an amendment to it’s existing lease with the City to extend
the term for an additional 10 years. Motion was made and seconded to recommend the
lease amendment to the City Council, motion passed unanimously.
3. Grant Application – USDA Local Food Promotion Program
Staff would like to pursue grant funding through the USDA to obtain a feasibility study
to determine the viability of operating a commercial kitchen or food incubator at 50
Cleveland Street. This study would provide information related to the market, if any, for
such a facility as well as options for operations. Motion made and seconded to
recommend authorizing the grant application to the City Council, motion passed
unanimously.
4. 72 State Street – Update
Staff reviewed the request it had received from Key Bank to accept payment and deed
the property back to the owner, so that foreclosure proceedings could commence by the
bank. In addition, the past attempts to collect and work with the taxpayer to address
Code and payment issues on a number of properties. An attorney for the owner,
provided additional information and requested that this item be postponed for 4 weeks
to allow time for the taxpayer to work with the City and lender to address the issues.
However, if the property isn’t secured, the item would return in 2 weeks. Staff indicated
their support of this option. Motion was made and seconded to postpone any action for
4 weeks allowing the parties to develop a resolution, provided the building is secured, if
the building is not secured the item will return in 2 weeks, motion passed unanimously.
5. Order, Authorizing Transfer of $1,520,000 from Unassigned Fund Balance
Staff reviewed the request to fund certain General Fund reserves from unassigned fund
balance. This practice has been in place for the last few years. By employing this
methodology, the City has been able to limit the capital costs impact on the tax rate.
Motion was made and seconded to recommend passage of the Order to the City Council,
motion passed unanimously.
Meeting adjourned 6:05 pm